Job Description
Job Title: Senior Accounts Payable Specialist
Location: Washington DC
Report To: Accounting Manager
About RI: Relief International is a leading nonprofit organization working in 20 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.
Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships, and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.
Position Summary:
Activities along with support for audit, budget, and year end preparation. This position will manage overall disbursement function of Global Support Office locations (UK, US-DC, US-LA) respond to general department inquiries, provide administrative and accounting support, and coordinate designated projects designed to strengthen the finance and accounting functions.
Position Responsivities and Duties :
- Coordinate and maintain records of all fiscal documents with appropriate support materials including Legal and Official Documents.
- Update and maintain Finance files including but not limited to audit, tax, legal, federal contracting, and regulatory documents in Box
- Assist with documenting finance and account processes to be included in the Finance Manual
- Responsible for collating and maintaining HQ accounting processes to ensure controls and adequate support at all times.
- Review and Process Credit Card Expense and Travel Expense Reports for accuracy and completeness in Concur and through paper submission;
- Manage Vendor Invoice processing and payment for all Global Support Office locations
- Direct and manage invoices in AP Workflow system for processing and follow up on payment inquiries
- Maintain vendor files and new vendor set up in NetSuite
- Input accounting data into the accounting system with speed and accuracy
- Maintain the General Ledger subsidiary journals including cash receipts and cash disbursements, ensuring accuracy and keeping Controller apprised of any problems.
- Coordinate with Accounting Manager and AP Team for weekly Check Run
- Support day-to-day operations relating to Banking activities and fund transfers
- Maintain relationships with Financial Institutions, specifically banks
- Perform electronic payment processing of domestic and international transactions, including ACH and wire transactions;
- Ensure payments received and check deposits are timely recorded and properly coded.
- Processed EFT payments for vendor payments and expense reimbursements
- Ensure field office request for Fund wire transfers and inter-bank transfers are properly and timely recorded
- Manages and reconciles accounts payable balances in NetSuite
- Serves as back-up for Payroll, Cash Manager, and Donor Reporting
- Serves as back-up for preparing Daily and Weekly Cash report
- Maintain and distribute petty cash and serve as primary custodian for the DC office
- Create and maintain a system for obtaining and filing vender W9 and W8Ben forms
- Provide overall logistic and administrative support to Finance Team (HQ and Field)
Skills and Qualifications:
- Two-year Associate or four-year Bachelor’s degree in Accounting, Finance, and/or Business Administration
- 4 or more years of directly relevant experience in leading accounts payable team or managing accounts payable functions.
- Experience within the International NGO Preferred.
- Proficiency with Microsoft Office Suite Excel and Word required
- Experience with Concur and NetSuite Preferred
- Ability to manage high volume workload in fast-paced, deadline driven environment
- Excellent verbal and written communication skills with the ability to provide strong customer service
- Familiarity with Online Treasury Management Systems required
- Must be detail-oriented, well-organized, with the ability to manage multiple projects and priorities simultaneously
- Able to exercise effective judgment, sensitivity, creativity to changing needs and situations.
- Demonstrated experience for working with employees/members in dealing with confidential issues
- Ability to work in a team environment as well as independently
Relief International’s Values:
We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence. We affirmatively engage the most vulnerable communities.
We value:
Inclusiveness
Transparency and accountability
Agility and innovation
Collaboration
Sustainability
About the Organization
About RI: Relief International is a leading nonprofit organization working in 20 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.
Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships, and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.
