POSITION DESCRIPTION: Senior Acquisition and Assistance Technical Advisor (Intermittent)
A. Basic Functions of the Position:
The Senior Acquisition and Assistance Technical Advisor is a key assistant to the Contracting/Agreement Officer and a key team leader for specific A&A actions within the Afghanistan Office of Acquisition and Assistance. The Technical Advisor is a crucial player for assisting the Afghanistan/Office of Acquisition and Assistance. S/he will be readily able to apply comprehensive US Government contracting experience (either directly or via private industry experience performing US Government contracts at the prime and/or subcontract level) to a full range of Acquisition and Assistance challenges. S/he will do this by applying high-level Acquisition and Assistance knowledge, skills and abilities while working as independently as possible on activity design and implementation related to Acquisition and Assistance assignments. Responsibilities involve a wide range of Acquisition and Assistance actions, including a preponderance of complex actions, e.g., term, award fee or completion cost type contracts, task orders, international and interagency agreements, grants and cooperative agreements. S/he will be responsible for all pre-award and post-award functions involving highly complex negotiated procurements of significant importance to the Agency. Requirements of the contracts, grants, cooperative agreements, and inter-agency agreements are typically highly specialized and involve complex systems or sensitive international programs.
Individual actions will primarily be unique and multifaceted. USAID/Afghanistan has a varied and complex country program having multi-tens or hundreds of million dollar Acquisition and Assistance actions, very complex multi-sector programs with numerous projects, high funding levels and significant infrastructure work. Besides being able to apply professional procurement skills through all manner of Acquisition and Assistance instruments, incumbent will be expected to deal with multiple US and host government entities, not to mention the complications of cross cultural business dealings. Considerable TDY travel to Kabul, Afghanistan will be required for reasonably long periods at a time.
B. DUTIES AND RESPONSIBILITIES:
The Senior Acquisition and Assistance Technical Advisor may serve in a Team Leader position and will be the principal advisor for a broad range of USAID Acquisition and Assistance activities, to include high dollar, complex competitive procurement actions, but also assistance (grants and cooperative agreements), modifications, delivery and purchase orders, interagency agreements and supply schedule or other related actions. S/he shall exercise leadership skills in conducting technically proficient procurement and assistance, fully complying with all relevant laws, regulations and procedures and performed in a positive, team and customer oriented manner. S/he may have a formal decision-making authority in the many aspects of the broad areas of acquisition and assistance.
1.Pre-Award Expertise and Services:Performs or directs all actions required to conceptualize, plan, solicit, negotiate and award many kinds of acquisition and assistance actions of varying complexity. Conducts Acquisition and Assistance planning and subsequent pre-award activities fully supportive of USAID’s strategic and special objectives and related results expectations and requirements.
Organizes, directs, conducts and/or coordinates pre-bid/pre-proposal conferences for complex procurement actions, especially construction or architect-engineering actions, but also for complicated services (and perhaps even commodities). Ensures the proper establishment of requirements for bid and/or performance bonding in applicable requests for proposals.
Reviews requests for Acquisition and Assistance actions (to include consulting on scope of work or program description documents), and manages the Acquisition and Assistance process whereby the comprehensive requirements of the Federal and USAID Acquisition Regulations (FAR and AIDAR), Contract Information Bulletins (CIBs), Acquisition and Assistance Policy Directives (AAPDs), Procurement Executive Bulletins (PEBs), Code of Federal Regulations (CFR), Office of Management & Budget Circulars (OMB Circulars), Automated Directive System (ADS), etc., are used to competitively, (or when justified, via other means), proceed through the entire offer/application solicitation process. The incumbent must manage the technical and cost/price evaluation process plus subsequent negotiation processes in all actions (competitive or otherwise) to arrive at business management-appropriate instruments, including grants and cooperative agreements, etc. This includes completing fully documented files with certifications, negotiation memoranda reflecting complete explanations for Contracting Officer decision rationales, a comprehensive record of commitments and obligations of the parties. Finally, the incumbent manages the award process from beginning to conclusion with fully executed contract or assistance documents.
Develops long-range plans for new or complex programs. Responsible for procurement planning activities in assigned organizations, which may include reviewing and clearing project papers and representing OAA at program planning meetings. Identifies within assigned major program(s) those significant subsystems, components, equipment and services to be acquired by contract, grant or cooperative agreement or Inter-agency Agreement. Develops objectives for the program in terms of competition and price range, and constructs the contractual or assistance vehicle, which includes the use of pricing arrangements, subcontracting policy, set-aside polices, and similar considerations. Prepares and maintains current acquisition plans, appropriate milestone charts, and related schedules and keeps OAA management informed of anticipated workload demands. Anticipates problems and provides advice to project personnel on effective implementation and time frames required. Serves on project review committee.
2.Post-award Expertise and Services. Performs all actions required to administer the complete variety of Acquisition and Assistance instruments from contractor/recipient mobilization through to closeout. Relies on a comprehensive mastery of the Mission Strategic Objective (SO) Plan, FAR, AIDAR, ADS, CFR, OMB Circulars and other procurement/assistance guidance sources to conduct output-based administration which enhances achievement of the Mission’s program and assures timely delivery of the purchased supplies and/or services.
With the objective of maximizing problem avoidance over reaction, exercises a proactive role during the administration phase to include coordinating with technical, controller and legal officers, conducting meetings and conferences as required, maintaining good communications with contractors, recipients and grantees, interpreting contract or award provisions, and negotiating and finalizing instrument modifications when warranted.
Coordinates special requirements with other US Government offices and agencies, primarily including the Office of Inspector General (OIG), Defense Contract Audit Agency (DCAA), General Accounting Office (GAO), The Commission on Wartime Contracting (CWC), the Special Inspector General for Afghanistan Reconstruction (SIGAR) and Small Business Administration. Ensures that the results contractually required are documented and that Acquisition and Assistance actions are properly closed out, to include final audits, resolving indirect cost matters and preparing any needed final modifications. Responds to Freedom of Information Act requests.
Provides backstopping services to the field regional personnel by advising on resolution of special procurement problems associates with waiver requests, expediting of deliveries, apparent overlapping of responsibilities, and resolution of claims. Conducts in-depth compliance review and evaluation of complex, unusual, or unprecedented contract actions requiring higher-level approval.
Responsible for contract administration sufficient to ensure contract terms and conditions are met and that the contractor delivers the required goods or services in a timely manner to achieve the objectives of the Agency’s projects and programs. Responsibilities typically include periodic site visits, approval of changes to incremental funding, preparation of rate and cost adjustments, redirection of level of effort, coordination of time extension, incorporation of change orders, preparation of stop work orders, sub-awards consents, approval of key personnel, equipment purchases, property disposition reviews and approvals, preparation of cure notices or show cause letters, and contract closeout. Advises technical office counterparts and contractors on their administration responsibilities contained in the contract. Evaluates the adequacy of the contractor’s business management systems for areas such as personnel compensation, insurance subcontracting procedures, and results of the financial audits.
3.SO Team Membership and Support Services. Serves on one or more SO Teams and/or provides support to SO team located in USAID/Afghanistan as assigned or needed. Collegially represents the Office of Acquisition and Assistance viewpoint with the objective of having all team members fully understand and appreciate the key nature of the procurement and assistance function, how to obtain needed services or assistance to meet SO time schedules, as well as the statutory and procedural requirements established by Federal and USAID authorities for the purpose of protecting the U.S. Government’s best interests.
4. Mission Support Services. As one of the Mission’s Senior Acquisition and Assistance Technical Advisors, provides crucial knowledge of the international and local contractor and NGO community via consultation and advice to Senior Mission Management. Establishes and maintains an authoritative Mission presence to include travel and provision of consultative advice on Acquisition and Assistance policies and procedures to external groups (e.g. other USG agencies, NGOs, public international organizations (PIOs), for-profit contractors, other donors, etc.).
Serves as a key trainer and advisor for Foreign Service National (FSN) and Third Country National (TCN) Acquisition and Assistance staff, providing advice, training and support for FSNs and TCNs. The training/mentoring will be broad-based, to include job-specific technical training, informal day-to-day counseling and sharing of experience-based knowledge. The incumbent will counsel on consensus-building in a team environment, and methodology on professional conflict resolution technique.
Responds to protests and audits findings and recommendations by researching and developing necessary analysis, documentation, and history of the awards. Works with the Regional Legal Advisor in preparing the mission’s position and provide assistance to the Contracting Officer to support the Government’s defense on protests to the GAO, and programmatic and financial audits conducted by OIG, SIGAR, CWC and GAO.
5. Other duties. Performs other work scope, job related duties as
C. EVALUATION/SELECTION CRITRIA:
Candidates will be evaluated and ranked based on the following selection criteria:
Education: (20 Points) Successful completion of a full four-year course of study leading to a bachelor’s degree with a major in any field, that included or was supplemented by at least 24 semester/36 quarter hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
Knowledge: (15 Points) Demonstrates extensive knowledge of USG, Federal regulations, procedures for a broad range of acquisition instruments and assistance agreements is required. This includes a knowledge of award contracts, standards and US Federal specifications; knowledge of U.S. and local business practices and procedures; knowledge of local and regional market conditions and norms; knowledge of cost principles and requirements, cost/pricing structures and negotiation methods and techniques
Skills and Abilities: (10 Points): This position requires strong organizational skills and ability to plan and provide required acquisition/assistance support for USAID/Afghanistan in a timely and effective manner. Good analytical, negotiating, and time management skills are required, with strong proofreading skills and attention to detail is required. The ability to work calmly, tactfully, and effectively under pressure is essential, as well as the ability to maintain strict CONFIDENTIALITY AND HIGH ETHICAL STANDARDS throughout all phases of acquisition and assistance actions. In addition, the incumbent must be able to provide effective and tactful procurement ethics guidance to senior management personnel, Government of Afghanistan officials and senior executives of private sector and non-governmental organizations and must be prepared to enforce ethical standards on these individuals if necessary.
Maximum Points Available: 100
D. Term of Performance
The term of the contract will be intermittent. TDY durations shall be calculated on a daily basis of eight hours/day with a minimum of 45-days unless a shorter period is determined appropriate by the OAA Contracting Officer. Selection of the preferred candidate and contract award will be made as soon as possible, subject to an interview and medical and security clearances. Within 4 weeks after written notice from the Contracting Officer that all clearances have been received or, unless another date is specified by the Contracting Officer in writing, the incumbent shall proceed to Kabul to perform the above services which may be extended upon mutual agreement and subject to satisfactory performance and availability of funds. This position has been classified at a U.S. Government GS 14. The actual salary of the successful candidates will be negotiated depending on qualifications and previous salary history.
In addition, the Mission has 35% Post Differential allowance as applicable and 35% Danger Pay. FICA and federal income tax will be withheld by USAID for U.S. PSCs only. During this one year period you will be entitled to two Rest and Recuperation trips (R&R) and three Regional Rest Breaks. While you will have to use your Annual Leave or Compensatory off for R&R, you will be entitled to 5 days Administrative Leave plus two days of travel time for each Regional Rest Break. There are 2 destinations for Regional Rest Break – they are: Dubai or New Delhi.
Physical Demands and Work Environment: Work in the office is mostly sedentary but travel to program activity implementation sites outside of Kabul requires U.S. Government Regional Security Officer (RSO) approval, travel in fully armored vehicles and close coordination with the U.S. Embassy and U.S. Consulate security officers, DoD, and ISAF as relevant. PRT sites are in remote areas of Afghanistan in rugged terrain that requires good physical condition to conduct site assessments.
Afghanistan is a non-dependent post.
E. Medical and Security Clearance
The selected U.S. citizen applicant must be able to obtain a USG Secret Level security clearance; a TCN applicant must be able to obtain Employment Certification/Authorization from the Embassy Regional Security Office; and both must be able to obtain a Department of State Class I Medical Clearance.
F. Candidates who pass Medical and Security clearances must take the following trainings prior to coming to Post, if applicable:
Afghanistan Pre-deployment Training (APT);
Foreign Affairs Counter Threat Course (FACT)
Afghanistan Familiarization (FAM)
As a matter of policy, and as appropriate, a PSC is normally authorized the benefits and allowances listed in this section. [NOTE: A contractor meeting the definition of a U.S. Resident Hire PSC, shall be subject to U.S. Federal Income Tax, but shall not be eligible for any fringe benefits (except contributions for FICA, health insurance, and life insurance), including differentials and allowances.]
- Access to Embassy medical facilities, commissary and pouch mail service as per post policy
B. ALLOWANCES (If Applicable):
(1) Temporary Lodging Allowance (Section 120)
(2) Living Quarters Allowance (Section 130)
(3) Post Allowance (Section 220)
(4) Supplemental Post Allowance (Section 230)
(5) Post Differential (Chapter 500)
(6) Payments during Evacuation/Authorized Departure (Section 600) and
(7) Danger Pay (Section 650)
(8) Education Allowance (Section 270)
(9) Separate Maintenance Allowance (Section 260)
(10)Education Travel (Section 280)
* Standardized Regulations (Government Civilians Foreign Areas).
C. FEDERAL TAXES: PSCs are not exempt from payment of Federal Income taxes
under the foreign earned income exclusion.
H. CONTRACT INFORMATION BULLETINS (CIBs/AAPDs) PERTAINING TO PSCs
AAPD 06-11 Home Leave and Revised General Provision 5, Leave and Holidays
AAPD 06-10 PSC Medical expense payment responsibility
AAPD 06-07 AIDAR, Appendix D: Contract budget, salary determination and salary increase
AAPD 06-01 Medical evacuation insurance
CIB 01-10 Revision of medical clearance process – PSC with U.S. Citizens
CIB 01-07 Clarification of the extension/renewal policy regarding PSCs
CIB 01-05 Clarification of the Rest and Recuperation (R&R) policy regarding Third Country Nationals (TCNs)
CIB 00-08 Revision of Competitive Process – PSCs with U.S. Citizens
CIB 00-03 FICA & Medicare Tax Rates for Personal Services Contracts
CIB 99-22 PSC Policy
CIB 98-23 Guidance regarding Classified Contract Security and Contractor Personnel Security Requirements
CIB 98-16 Annual Salary Increase for USPSCs
CIB 98-14 Change in Required Application Form for USPSCs
CIB 98-11 Determining a Market Value for Personal Services Contractors Hired under Appendix D.
CIB 97-17 PSC’s with U.S. Citizens or U.S. resident aliens
CIB 97-16 Class Justification for use of Other Than Full and Open Competition for Personal Services Contracts with U.S. Citizens Contracted with Locally, with CCNs and TCNs Subject to the Local Compensation Plan, and for Overseas Contracts of $250,000 or less
CIB 96-23 Unauthorized Provision in Personal Services Contracts
CIB 94-09 Sunday Pay for U.S. Personal Services Contractors
CIB 93-17 Financial Disclosure requirements under a Personal Services Contract
CIB 89-29 Use of Government Bill of Lading for Transportation of Personal Service Contractor (PSC) Household Effects, Unaccompanied Baggage and Privately Owned Vehicles
Various Contract Information Bulletins (CIBs) and Acquisition and Assistance Policy Directives (AAPDs) pertain to Personal Services Contracts can be found at:
Additionally, AIDAR Appendixes D or J also applies to PSCs can be found at: http://www.usaid.gov/policy/ads/300/aidar.pdf
All applications should be submitted electronically to e-mail address
Attention: Sameer Lodeen
Human Resources Specialist
To ensure that your application is received for the intended position, please reference the solicitation number in the subject line of your e-mail as (OAA000022) or your application may not be considered.
Applicants may submit an application against this solicitation at any time but prior to March 06, 2013 16:30 local (Kabul) time unless revised.
The highest ranking applications may be selected for an interview.
Please note that only short listed candidates will be notified.
J. REQUIRED FORM AND DOCUMENTS FOR INITIAL CONSIDERATION:
Interested applicants must submit the following documents or their applications may not be considered for this position:
Three (3) to five (5) references, who are not family members or relatives, with working telephone and email contacts,
The CV/resume must contain sufficient relevant information to evaluate the application in accordance with the stated evaluation criteria. Broad general statements that are vague or lacking specificity will not be considered as effectively addressing particular selection criteria.
Point of Contact:
Human Resources Specialist
Phone (in Afghanistan) – (202) 216-6288 Ext. 4344;
Note: No in-person appointments or telephone calls will be entertained.
Place of Performance
Great Massoud Road