Department/Division:
Turkmenistan Resident Mission
1. JOB PURPOSE:2. EXPECTED OUTCOMES:To assist in the areas of financial management, control, and reporting, and assist in general office administration, and personnel administration follow-ups.
3. EDUCATION REQUIREMENTS:Finance/Accounting Functions
Prepares and review Mission Authorization Requests (MARs) and Mission Authorization Business Travel Requests (MA-BTRs), and Requests for Reimbursement of Business Travel (RRBT) for Resident Mission (RM) staff.
Carries out RM’s daily/periodic banking functions (deposits, withdrawals, and reconciliation) and disbursements for RM’s operational and administrative activities including, but not limited to, payment of staff salaries, payment for contractual services, purchase of office equipment and supplies, travel expenditures, payments for utilities and others.
Carries out complete inventory management and ensures timely disposal of assets when needed.
Prepares/verifies the necessary purchase orders, vouchers, receipts, and other supporting documentation for RM’s financial transactions, according to ADB’s guidelines and procedures.
Coordinates and supports Regional Technical Assistance (RETA)/ Technical Assistance (TA) project teams with the funds allocation and disbursements to RM.
Prepares and submits through Country Director (CD)/ Senior Country Coordination Officer (SCCO) monthly, quarterly and annual budget and accounting reports to ADB Headquarters (HQ) as required, and ad hoc reports requested by RM management and ADB HQ.
Assists CD and/or SCCO in budget review and submission of mid-year, revised and annual financial estimates to ADB HQ.
Maintains appropriate administrative and financial control related to the assigned tasks per ADB guidelines and procedures.
Maintains liaison with host government agencies to facilitate and follow up on request for tax exemption, issuance, renewal and reimbursements.
General Office Administration
To follow up general office and personnel administration.
Handles procurement of goods and services in the office, conducts bidding and selects vendors per ADB procurement guidelines and procedures. Maintains and monitors contracts with service providers/suppliers.
Ensures provision of local medical and dental retainers services for RM staff.
Maintains and manages filing systems on finance/administrative matters.
Maintains and update relevant databases and records for finance/administrative/personnel functions of the office.
Performs any other tasks as required by the CD and/or SCCO.
Maintains liaison with various service providers to ensure adequate levels of service.
Provides support to the Administrative Assistant. Performs other duties as may be assigned.
4. RELEVANT EXPERIENCE AND OTHER REQUIREMENTS:Bachelor’s degree. Preferably with professional accounting qualification such as CA, ACCA, CIMA or a finalist
Suitability to undertake the responsibilities mentioned above at the required level.
At least 5 years experience in financial accounting and general office administration.
Professional training in financial/management accounting would be an added advantage.
Comprehensive knowledge of procedures of the relevant work area.
Solid numerical ability.
Good command of written and spoken English.
Proficiency with computer software in common use at ADB; proficiency in use of computer databases to input and extract information and to generate standard and ad hoc reports.
Knowledge of relevant ADB procedures, guidelines and standards.
Proven ability to undertake background research and analysis on difficult but well-defined tasks, collect and organize required data and information.
Ability to work with individuals from different cultural/national backgrounds; good interpersonal and communication skills.
Ability to manage priorities and workload within general schedule of work, instructions and standardized practices.
Ability to work with minimum supervision, and maintain composure under pressure.
Familiarity with local languages and institutions.
5. CORE COMPETENCIES:
6. IMMEDIATE REPORTING RELATIONSHIPS:Technical Knowledge and Skills
- Can perform the job independently
- Recognizes and corrects things that are wrong
- Can answer all routine queries and questions
Client Orientation
- Sees colleagues and other departments as clients as well as external contacts
- Speaks and acts with respect towards clients
- Makes changes to help clients when their needs change
Achieving Results
- Manages time to ensure work is completed to deadlines and targets
- Prioritizes to ensure important deadlines are met
- Manages obstacles to getting work done
Working Together
- Regularly assists others in their work
- Has supportive and cooperative relationships with other colleagues in the team
- Complements the work of other team members
Learning and Knowledge Sharing
- Learns new things and keeps knowledge and skills up to date
- Volunteers for training and development
- Explains new methods of work to colleagues and voluntarily shares useful information
7. IMPORTANT INSTRUCTIONS:Country Director, TKRM (if not available, Senior Economist, CWOD) and/or Senior Country Coordination Officer.
The Asian Development Bank’s vision is a region free of poverty. Established in 1966 and headquartered in Manila, Philippines, ADB’s multicultural staff come from over 50 . The advertised position is a local staff position with a local remuneration package. It is open only to persons who are nationals and residents of Turkmenistan. While the position advertised is for Turkmenistan Resident Mission (TKRM), ADB staff must be prepared to serve in any location outside the Resident Mission at the discretion of Management.
Interested applicants should quote Ref. No. EXT-NO-10-002-TKRM and job title and submit their completed electronic application form and curriculum vitae not later than 8 May 2010 to:
Mr. Nariman Mannapbekov
Senior Economist, CWOD
ASIAN DEVELOPMENT BANK
6 ADB Avenue, Mandaluyong City
1550 Metro Manila, Philippines
Fax: (632) 632 6318
E-mail:An electronic application form is available at
Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered.
