Core Values: Pact employees embrace the following core values as representatives of the institution:
• all people have a right to participate in decisions affecting their lives
• gender equity is mandatory for social transformation
• resources are allocated in a transparent manner, guided by accountability to our clients and Pact's role as steward of resources intended for the poor
• diversity in background, gender and age strengthen our capacity to be wise managers of public and private funds
• teamwork and collaboration shape our day-to-day working relationships
• innovation and risk taking to achieve impact and broad scaleable results drive strategic priorities
• gathering and sharing information are primary roles for all employees
• staff growth and advancement are a priority, including training and professional skills building to increase knowledge and competence and to stay abreast of new developments, especially in technology
• a healthy balance between work and life outside of work must be maintained for work satisfaction and fulfillment
Specific Duties and Responsibilities:
Talent Management
• Establish a strong rapport with hiring managers at headquarters and in field offices to develop a talent management strategy to fill all vacancies in a timely manner. Ensure clear mutual understanding of staffing priorities and practical constraints. Guide the hiring managers through the talent management process where needed.
• Manage communications between applicants, hiring managers and others to keep all parties apprised of the status of each search.
• Work with the hiring managers to develop job descriptions and announcements. Job descriptions need to reflect responsibilities and qualifications that are appropriate for the title of the position.
• Post advertisements in a variety of newspapers, listservs, trade publications, networks, etc. including internationally focused sources.
• Screen/review online applications evaluating such factors as job experience, education, training, skills, knowledge, ability and develop a short list of potential candidates to forward to the hiring managers.
• Coordinate pre-employment test schedules and conduct applicant preliminary interviews (in person and/or on the phone).
• Present fully screened, qualified candidates to hiring managers in a timely manner. Review candidate qualifications with hiring managers. Facilitate applicant interviews with hiring managers (in person and/or on the phone).
• Arrange travel and lodging (international and domestic) for interview applicants, as needed.
• Manage candidate interview results and selection decision with hiring manager. Provide candidates feedback on interview results.
• Complete a minimum of three (3) reference checks on selected candidates. Complete a background check as requested.
• Manage offer process and negotiate compensation package including salary, start date and allowances for international postings.
• Prepare offer letter/employment agreement for signature by hiring manager, candidate and others as appropriate.
• Send candidate human resources orientation documents to complete and return to the human resources department.
• Submit all candidate information (resume, employment application, USAID bio-data form, references, communications, backup documentation) to the human resources department for on-boarding.
General
• Recommend improvements to current recruitment processes to ensure streamlined, cost effective services are being provided to hiring managers.
• Provide support in managing the applicant flow and maintaining applicant flow statistical data.
• Maintain database of qualified professionals to rapidly respond to talent management needs.
• Maintain all recruitment paper and electronic files including internal postings for all open positions.
• Assist in maintaining online application process.
• Assist with documenting the internal recruitment process flow and procedures.
• Conduct informational interviews with potential candidates. Give priority to executive referrals for either current or future searches.
• Attend career fairs and conferences to promote Pact and deepen the pool of potential candidates. Provide information on company operations and employment opportunities to potential applicants.
• As needed, support the human resources information system (HRIS).
Compliance Reporting
• Prepare and/or complete various federally mandated reports such as the Vets 100, EEO-1, AA plan, etc.
• Maintain and update as needed statistical information on Pact's diversity make-up for internal use and reporting requirements.
Knowledge Management
• Place key documents on the Intranet, including policies, templates, forms, contact lists, etc.
• Maintain the e-filing system of shared network drives: saving all relevant information to the designated location.
• Facilitate and/or participate in learning communities and task forces.
• Respond to information requests from colleagues and the field in a timely manner.
• Performs all work safely and maintains a safe working environment.
• Performs other duties as assigned.
Qualifications:
• Demonstrated ability to perform and prioritize multiple tasks in a fast paced, high volume environment.
• Demonstrated ability to develop positive working relationships with hiring managers.
• Knowledge and demonstrated use of a variety of advertising sources to attract diverse candidates.
• Demonstrated ability to be flexible, resilient, solution oriented, creative.
• Cross-cultural sensitivity, knowledge of and ability to work with people of diverse backgrounds.
• Solid oral and written communication skills that are clear, concise and professional.
• Proficiency in word processing, spreadsheets and databases including resume management systems.
• Excellent organizational skills and strong attention to detail.
• Strong interpersonal skills and the ability to work effectively both in groups as well as independently.
• Demonstrated sensitivity and discretion when handling confidential information.
• Second language preferred.
• Ability to travel, if requested from the field offices.
Education and Experience Requirements:
• Five plus (5+) years of experience in full cycle talent management including 1-3 years experience in international area.
• Experience searching for candidates with executive, professional and technical expertise.
• Experience in screening and interviewing candidates via telephone and in person to assess candidate skills, experience, education, fit with organizational culture and other characteristics necessary to fill positions.
• Non-profit experience preferred.
