Specialist, Purchase to Pay, Grade 03/04

Job Description

The Global Fund

The Global Fund to Fight AIDS, Tuberculosis and Malaria is a global public/private partnership dedicated to raising and disbursing large amounts of additional finance to prevent and treat the three pandemics. The Global Fund has so far committed more than US$15 billion to over 740 programs in 140 countries.

The vacancy is in the Secretariat of the Global Fund. The Secretariat manages the grant portfolio, including executing Board policies, disbursing money to grant recipients and implementing performance-based funding of grants. The Secretariat is also tasked with resource mobilization; providing strategic, policy, financial, legal and administrative support and overseeing monitoring and evaluation. It is based in Geneva and has no staff located outside its headquarters.

The Global Fund is looking for staff with a strong commitment to health and development, an open mind-set, entrepreneurial and flexible attitudes as well as strong interpersonal skills.

The Global Fund is committed to using fair, objective and positive employment practices to promote equal opportunities and diversity in employment, ensuring all employees and potential employees are treated fairly, consistently and with respect, before, during and after, their employment. We seek to create an environment that is representative of, and responsive to, different groups. Thank you for your interest in working for the Global Fund.

Role Summary & Key results expected

Specialist, Purchase to Pay will:

• Provide operational support and guidance to the Procurement team to enable Procurement to work effectively
• Provide all processes and documentation within the Procurement function across all aspects of procurement activities
• The key purpose of the role will be to:

o Support the day-to-day processes of procurement(P2P)

o Be the liaison between Corporate Procurement and other functions over process, procedures & technology

Key Responsibilities and Accountabilities

Key Responsibilities:

• Working with the Oracle Purchase to Pay systems to ensure that orders, amendments and reports are managed efficiently
• Ensure that key data is available for presentation to key stakeholders
• To provide operational process and documentation support to procurement
• To improve, design & communicate procurement P2P processes

PERSON SPECIFICATION

Qualifications and Membership

Essential:

Bachelors degree or equivalent in business or public administration, economics, law, marketing, finance or directly related field.

• Knowledge of procurement operations especially P2P and eProcurement
• Good knowledge of procurement methodology and management practices

Desirable:

• Specialised training in procurement/contracts is desirable

Experience

Essential:

• A minimum of three to five years of experience in the procurement of goods and services in the public or private sector ideally in P2P
• Proficiency in MS Word, Excel and Power Point

Technical skills and competencies

Skills:

• Strong oral and written communication skills
• Proven integrity and excellent analytical skills
• Overriding focus on quality work products, thoroughness and attention to detail
• Reliable team member with strong interpersonal skills to work in a multi-cultural team
• Self-starter with strong entrepreneurial attitude
• Adaptability and flexibility in working in a complex and dynamic environment
• Proficiency in MS Word, Excel and Power Point

Core Competencies

(The Global Fund has a "" setting out standard behaviors that are expected of all staff. Only the key competencies for this role are listed. The selected candidate would be expected to demonstrate adequate levels across all core competencies).

Core Competencies:

• Gathering Information
• Solution-Oriented Analysis
• Building Relationships
• Communicating Effectively
• Understanding Others
• Promoting Team Work
• Results-Oriented

Languages

An excellent knowledge of English and preferably a good working knowledge of French or one of the following: Arabic, Chinese, Russian, and Spanish. Knowledge of other languages an asset.

YOUR APPLICATION

Mandatory cover letter

A covering letter not exceeding one page must accompany all applications. The letter should describe your ability to meet the essential requirements set out in the vacancy notice.

HOW TO APPLY

GLOBAL FUND STAFF SHOULD APPLY ELECTRONICALLY VIA GFS THROUGH TGF EMPLOYEE SELF-SERVICE OPTION

EXTERNAL APPLICATIONS SHOULD BE SUBMITTED ELECTRONICALLY VIA THE GLOBAL FUND WEBSITE THROUGH THE ONLINE IRECRUITMENT SYSTEM

CLOSING DATE FOR THE RECEIPT OF APPLICATIONS: 10^th November 2009

Due to the sheer quantity of applicants, we will only contact candidates whose applications are of interest for this position and who are to be invited to participate further in the selection process.

CONDITIONS OF CONTRACT

Staff are employed by and are subject to the terms and conditions of employment of the Global Fund.

The Global Fund is a foundation established under the laws of Switzerland enjoying certain privileges and immunities in Switzerland pursuant to a Headquarters Agreement concluded between the Swiss Federal Council and the Global Fund on 13 December 2004.

The person selected for this position will be appointed for a continuing duration contract.

We offer competitive remuneration packages. Salaries are paid in Swiss Francs, and salary and benefits of staff are exempt from taxation in Switzerland. This position is at Global Fund Grade 03/04 with a minimum basic annual salary of 90,100 CHF (Grade 03), 103,600 CHF (Grade 04).