Supply Chain Management Advisor

Job Description

SUMMARY OF ROLE

The Supply Chain Management (SCM) Advisor will provide overall technical guidance in Procurement, Warehousing and Distribution to support the efficient and effective management of the supply chain processes for the RHITES E- Project. S/he will lead RHITES-E overall supply chain operations, including purchasing and inventory, selection of vendors, and distribution of finished goods. S/he will evaluate past performance data to forecast needs, warehousing and distribution. S/he will develop strategic SCM strategic plans to improve forecasting, distribution, reporting and efficiency of operations. S/he will also provide high level technical assistance to improve the supply chain functions of the RHITES-E Project and ensure that there is efficient and effective delivery of goods, services and work within the confines of Government of Uganda (GOU) regulations. S/he will develop relationships with RHITES-E stakeholders to understand and stay abreast of changes in policy and how these impact the management the supply chain efforts within RHITES-E Project. This position reports to the Director, Health System Strengthening (HSS).

Essential Functions:

General:

• Work with the districts and health facilities to profile quantifications as required.
• Develop and support the implementation of sound procurement policies that ensure acquisition of goods and services is done while adhering to GOU guidelines and regulations including procurement planning, budgeting, maintenance of procurement records, establishment of appropriate procurement structures/systems and reporting to the Public Procurement and Disposal of Public Assets Authority.
• Develop systems that will support forecasting and planning for the RHITES- E Project’s needs and requirements by keeping abreast of market and product trends and development.
• Design and implement responsive systems/processes that will ensure timely, efficient and effective procurement of goods and services in liaison with the procurement manager.
• Provide mechanisms that will ensure that there are proper linkages with supplies, accounting and other stores procedures to ensure that the organization properly maintains stocks based on demand.
• Assist facilities to become certified in the GOU’s Good Pharmaceutical Practices (GPP) program
• Ensure maintenance of updated suppliers list.
• Support the development for systems and mechanisms that prepare requests for quotations or tenders to pre-qualified suppliers or the public.
• Establish, in co-ordination with the relevant department and end-users, quality specifications of goods and services required by the agency.
• Provide a monitoring system that supports the better planning for procurement according to demand.
• Any other duty that may be assigned to you by the executive management of the project.

Warehousing and Distribution at regional district and facility level:

• Assess the regional, district and facility level supply chain business processes and identify key performance indicators to be used to monitor the supply chain process.
• Facilitate the design and implementation of systems to manage the supply of medical commodities within the RHITES-E supported districts and facilities.
• Design and implement systems that will facilitate smooth and efficient receipt, storage, transport, and delivery of medical commodities in the warehouses in accordance with Good Distribution Practices.
• Support the design of systems and processes that will ensure efficient and effective flow of information and goods in the supply chain.
• Liaise with finance and other departments to ensure invoice payments are properly documented, approved, and prepared in a timely manner.
• Map facilities and develop a cost effective routing system.
• Facilitate the capture of supply chain transactions and the maintenance of complete and accurate records at each stage of service delivery.
• Facilitate the preparation and circulation of periodic and ad-hoc supply chain reports for use in planning and performance management.
• Regularly evaluate control measures used to manage risk in all supply chain business processes and guide management in development and improvement of control measures as necessary.
• Assist with implementation of risk management control measures.

Procurement:

• Work with clients to profile quantifications as required by various programs.
• Develop and support the implementation of sound procurement policies that ensure acquisition of goods and services is done while adhering to the GOU guidelines and regulations , including procurement planning, budgeting, maintenance of procurement records, establishment of appropriate procurement structures/systems and reporting to the Public Procurement and Disposal of Public Assets Authority.
• Develop systems that will support forecasting and planning for the agency’s needs and requirements by keeping abreast of market and product trends and development.
• Design and implement responsive systems/processes that will ensure timely, efficient and effective procurement of goods and services in liaison with the procurement manager.
• Provide mechanisms that will ensure proper linkages with supplies, accounting and other stores procedures so that the organization properly maintains stocks based on demand.
• Ensure maintenance of updated suppliers list.
• Support the development of systems and mechanisms that prepare requests for quotations or tenders to pre-qualified suppliers or the public.
• Establish, in co-ordination with the relevant department and end-users, quality specifications of goods and services required by the agency.
• Provide a monitoring system that supports the better planning for procurement according to demand.

Training and leadership:

• Pursue continuing professional development actively seeking opportunities to develop own skills and experience.
• Effectively line manage team members, taking responsibility for performance management and personal development.
• Promote awareness and understanding of relevant SCM tools and information.
• Promote and support training initiatives for relevant staff in SCM.
• Identify training and development requirements and develop plans to ensure that these are met as appropriate by RHITES-E staff as well as district and facility-level staff.

Qualifications and Experience:

• Master’s degree in Business Management, SCM or related field
• Preferably a member of the Chartered Institute of Purchasing and Supply or recognized supply chain professional body and/or Post Graduate diploma in SCM
• 8 years’ experience working in supply chain, five of which must have been in a management or senior advisor position. Public sector supply chain experience will be an added advantage.
• Excellent interpersonal and communication skills
• High integrity
• Familiarity with public procurement guidelines and procedures
• Team player and strong leadership and management skills
• Computer literacy and familiarity with standard office computer applications
• Ability to work under pressure and meet deadlines

Competencies:

• Managing Performance: Ability to plan and design practices, processes and procedures that allow for effective management of people, resources and processes to optimize overall organizational performance. Managing for performance includes the ability to delegate and encourage growth and leadership across the team(s) as part of maximizing performance and productivity.
• Strategic Thinking: Applies organizational knowledge to identify and maintain focus on key success factors for IntraHealth while recognizing, anticipating and resolving organizational challenges. Ability to develop organization and industry-specific expertise and apply sound decision making processes to reach productive resolutions that translates strategy into actionable business plans.
• Effective Communication (Oral & Written):Understands effective communication concepts, tools and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors
• Risk Management: Knowledge of processes, tools and techniques for assessing and controlling the organization’s exposure to risks of various kinds; ability to apply this knowledge appropriately to diverse situations.
• Innovation: Develops new, better or significantly different ideas, methods, solutions or initiatives within your role that result in improvement of IntraHealth’s performance and meeting objectives, results and global commitments.
• Accountability: Holds self and others accountable for all work activities, research and personal actions and decisions; follows through on commitments and focuses on those activities that have the greatest impact on meeting measurable high quality results for IntraHealth’s success. Exercises ethical practices, respectful words and behaviors, and equitable treatment of others in all activities.
• Service Excellence : Knowledge of and ability to put into action customer service concepts, processes and techniques to access internal and/or external client needs and expectations and meet or exceed those needs and expectations through providing excellent service directly or indirectly.

To apply, submit CV, USAID 1420 form (Contractor Employee Biographical Data Sheet), and 3 references. The deadline for applications is June 4, 2017.

About the Organization

Why join IntraHealth?

At IntraHealth, we are a global team of creative, committed humanitarians on a mission. We are advocates, technologists, health workers, and communicators. Program officers, finance experts, and technical leaders. We are passionate and diverse. And we’re united in our belief that everyone everywhere should have the health care they need to thrive. That’s why we work every day to improve the performance of health workers around the world and strengthen the systems in which they work.

For almost 40 years in over 100 countries, IntraHealth has partnered with local communities to make sure health workers are present where they’re needed most, ready to do the job, connected to the technology they need, and safe to do their very best work.

Our programs are designed with a deep understanding of and appreciation for the context of human rights, gender equality and discrimination, economic empowerment, and changing populations. And the longstanding relationships we’ve built with government agencies, private-sector partners, and members of civil society make our efforts stronger and more effective.

Join us and together we can make lasting changes in global health—for all of us.

RHITES-E will support the Government of Uganda (GOU) and key stakeholders to increase availability and utilization of high quality health services in 21 districts in Eastern Uganda and 2 in Karamoja by strengthening health systems and improving the quality of, access to, and demand for health services with attention to equity and underserved populations.

Learn more about “Who We Are” @: http://www.intrahealth.org/section/about-us1