Job Description
The Talent Acquisition (TA) Coordinator plays an important role in providing consistent, centralized support to recruiters as they identify finalist candidates and move to the final interview and offer stage of the full cycle recruiting process. The TA Coordinator will ensure timely and efficient processing of all necessary information and paperwork to ensure legal compliance as the recruiter moves to the offer stage and then upon acceptance of the offer, the TA Coordinator will be responsible for processing of all paperwork related to a new hire and hand over to the HR team for orientation.
The TA Coordinator will provide backup for the other two TA Coordinators with the full range of their duties, not limited to: posting and advertising jobs; corresponding with job applicants; processing employment letters; providing logistical support for interviews and meetings; preparing correspondence and presentations; editing and formatting documents; preparing materials for conferences; acting as a resource for answering general HR inquiries; planning, coordinating and/or maintaining responsibility for various HRM activities; data entry, filing, and photocopying. The TA Coordinator is also responsible for ensuring familiarity with the overall function of the HRM Office and ensuring confidentiality with all HRM related matters.
Specific Responsibilities
Support recruiters with administrative processes and procedures in preparation for offers, extension of offers, and management of associated documentation once offer made (70%)
- Assist Talent Acquisition staff by gathering, processing, and maintaining new hire paperwork files to ensure compliance with MSH policy.
- Resume/JD formatting in MS Word.
- Interview scheduling/coordination as well as greeting candidates and facilitating meetings/interviews in the conference rooms.
- Prepare compensation analysis for recruiters and work closely with compensation to ensure utilizing the most updated country salary bands.
- Prepare offer letters.
- Work closely with recruiters on each hire to maintain candidate files and be the point of contact to finalize all necessary paperwork in the new hire files in Google Drive and ensure compliance with MSH standards and legal requirements.
- Close out roles in ICIMS, send Iforms, enter offer details, and send the email out to orientation/HR partners that the candidate has been hired, and then enter into Nuview.
- Assist Talent Acquisition Specialists by conducting reference checks on prospective employees and typing them up.
- When requested assist the Recruiters by performing basic screening of job applicants over the phone to ascertain whether they meet the minimum requirements of the open position.
- Aide other TA Coordinators by helping manage logistical arrangements for candidate interviews: establish interviewer and candidate availability, schedule meetings via outlook, provide logistical support for meetings on-site and coordinate travel arrangements where necessary.
- Assist talent acquisition staff by attending and giving logistical as well as administrative support for job fairs and college recruiting events.
Assisting other TA Coordinators (20%)
- Act as a backup to the other TA coordinators on invoice processing and temporary management during times of absence or high activity.
- Provide backup support to TA Coordinator in VA as needed to maintain data integrity in Applicant Tracking System and provide technical troubleshooting support for users. Support temporary placements, on-boarding, and invoicing for MA office; coordinating with Senior Manager to ensure compliance with contract.
- Support HRIS actions. Cross train with TA Coordinators to help post and advertise jobs on iCIMS and other sites as requested. Record advertising costs in iCIMS and processing payments as necessary.
- Work in concert with the other TA Coordinators to monitor the iCIMS problem mailbox and assist applicants in applying via the online system.
- General back-end hiring support: provide administrative support for other HRM Meetings including scheduling assistance, tracking attendance, preparing and copying materials, ordering food and supplies. Assist with Outlook meetings and scheduling for TA team members.
- Other duties as required.
Outreach (10%)
- Develop, maintain, and cultivate relationships with colleges, networking groups, and public health organizations that could improve our brand/marketing in the community as well as broadcast our openings and increase applicant flow.
- Bachelor’s degree.
- 1 year of administrative or recruitment related experience.
Knowledge and Skills
- Proven ability to perform administrative work of a complex nature utilizing strong organizational skills with a focus on details and accuracy.
- Proven efficiency in a high volume, repetitive work environment.
- Proven ability to prioritize tasks and complete high volume of assigned work accurately.
- Demonstrated success in working effectively and efficiently under pressure.
- Excellent interpersonal skills and demonstrated ability to work with all levels in the organization and communicate effectively regarding sensitive and confidential matters.
- Excellent English communication skills, both verbal and written.
- Working experience with MS Office applications and Google.
Preferred:
- Experience with HR Information Systems, Applicant Tracking Systems, and related report generation experience a plus.
- Additional language skills in French or Spanish an advantage.
- Prior recruiting experience preferred.
- Experience with detailed reporting and tracking advantageous.
Competencies
- Proven ability to take initiative and build strong and productive personal relationships.
- Excellent organizational skills and meticulous attention to detail.
- Demonstrated record of goal achievement.
- Demonstrated initiative, ownership, and customer-service orientation skills, with the motivation and ability to function independently or as a team member.
- A high degree of flexibility.
Physical Demands
- Keyboard use, pulling drawers, lifting papers <10 lbs.
EEO Statement
Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or veteran status.
Reports To
Open Positions Manager, Talent Acquisition
PI94503864
About the Organization
Management Sciences for Health, an international nonprofit organization, is dedicated to closing the gap between what is known and what is done about public health problems. MSH saves lives and improves health by helping public and private organizations throughout the world to effectively manage people, medicines, money, and information. Working from more than 30 country offices and our US headquarters, our staff from 65 nations is highly regarded for its technical expertise, integrity, and commitment to making a lasting difference in health.
Management Sciences for Health (MSH) is a nonprofit international health organization composed of more than 2,000 people from 73 nations. Their mission is to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health. Together with their partners, they are helping managers and leaders in developing countries to create stronger management systems that improve health services for the greatest health impact.
EXPERTISE
MSH takes an integrated approach to building high-impact sustainable programs that address critical challenges in leadership, health systems management, human resources, and medicines. Simply put, they support stronger health systems for greater health impact.
Their expertise in these areas falls into the broad categories of management functions—for example, leadership and governance or pharmaceutical management—and health areas like tuberculosis or maternal, newborn, and child health. They apply their expertise by
- Partnering with governments, local organizations, and communities in developing nations to build their own capacity for long-term health impact;
- Providing global leadership in critical areas of health management and health care delivery;
- Bringing the best of MSH from around the globe to the people we serve, working as One MSH with a focus on lasting health system improvements.
Leadership, Governance, & Management
They work with in-country partners to build stronger health systems to improve:
- the management and leadership of priority health programs, health organizations, and multisectoral partnerships such as The Global Fund to Fight AIDS, Tuberculosis and Malaria, developing a critical mass of managers at all levels of the health system who can lead and inspire teams to achieve results;
- the management systems of health organizations in the public and private sector, transferring practical approaches and skills to ensure that management structures contribute to sustainable organizational success;
- the governance and management of health organizations and multisectoral partnerships, facilitating change and transferring knowledge to enable organizations to administer their resources efficiently and scale up their services.
Health Service Delivery
MSH combines extensive public health expertise, proven service delivery approaches, and evidence-based interventions in five critical areas:
- HIV & AIDS
- Tuberculosis
- Maternal, newborn, and child health
- Family planning and reproductive health
- Other communicable diseases, including malaria and pandemic and avian influenza
Human Resources for Health
MSH helps governments develop multisectoral strategies and policies to plan and manage their health workforces. We use a comprehensive approach that addresses all the facets of human resources for health needed to achieve an adequate supply of well-trained and motivated health workers. MSH offers capabilities in leadership, human resource management, education, partnerships, policy, and finance to achieve these goals.
Pharmaceutical Management
Vital to our success is a participatory approach to project design and implementation, which cultivates broad-based support from all stakeholders. We also build and improve infrastructure and local capacity to effectively purchase, store, deliver, and use quality essential medicines.
Health Care Financing
MSH helps governments and NGOs assess their current financial situation and systems, understand service costs, and develop initiatives to use existing funds more effectively and generate additional revenue—all with the goal of supporting a nation’s health priorities.
Health Information
MSH has developed proven methods for rapidly strengthening the analysis and use of existing health data—normally at the province, district, and facility levels—without revising existing recording and reporting requirements. With an emphasis on learning through action, district teams undertake assessments of health services, identify gaps in performance, and design solutions to support better decision-making and, therefore, better management of improved services.
MSH has worked closely with the Health Metrics Network of the WHO to develop a comprehensive approach for enhancing the performance of health information systems and data by employing a practical, strategic planning process that can be carried out by national working groups.
