Job Description
Position Name
Technical Assistant
Complex
Office of the CEO
Division/Unit
N/A
Title
Technical Assistant
Grade
8
Reporting To
(Functional Title)
Chief Executive Officer
No. of Direct Reports
N/A
SECTION I: JOB PURPOSE
This role is responsible for assisting the CEO in executing his responsibilities in an efficient manner, by following up on requisite documentation to facilitate timely and effective decision making. This will include preparing technical briefs that enable insightful reviews and providing administrative support for day to day functioning.
SECTION II: KEY RESPONSIBILITIES
Core Responsibilities:
- Preparing technical documents and briefs on emerging issues or areas of concern, at the CEO’s request. Consolidating the relevant documentation and capturing summaries in order to enable subsequent review and revert.
- Preparing all technical files related to the CEO’s activities.
- Preparing all communications, briefs, talking point, and speeches needed by the CEO.
- Soliciting technical reviews and opinion from internal stakeholders on emerging issues, reviewing the content and presenting to the CEO for his views and/or directives.
- Following up on documentation required from internal as well as external stakeholders to enable overviews of ITFC operations, at the CEO’s request. Ensuring complete documentation basis, the requirements at hand.
- Translating documentation between English, French and Arabic, and preparing summaries or supporting documentation, as required.
- Reviewing all documentation and correspondence being managed within the Office of the CEO in order to ensure that the content is technically accurate, conduct quality checks on the language and ensure that the recipients are addressed correctly.
- Reviewing all financial agreements and invoices to ensure that they are technically accurate, and all the supporting documentation secured.
- Preparing and circulating the agenda for meetings called by the CEO. Stipulating the documentation requirements and review the documents from technical perspectives.
- Preparing a structured program for CEO’s missions covering all the required technical aspects of the mission.
- Accompanying the CEO on missions, as required, and capturing the key points of discussion and findings for future reference.
- Coordinating and attending Committee Meetings Chaired by the CEO in order to ensure that the technical aspects are covered, and minutes prepared for closure and subsequent follow up.
- Attending meetings in the Office of the CEO, as required, in order to capture the key points of discussion. Following up post completion, in order to ensure that the directives issued are accomplished in a timely manner.
SECTION III: KEY PERFORMANCE INDICATORS
Key Performance Indicators:
- Turnaround Time in Preparation of Technical Briefs
- Timely Preparation of Personal and Annual Calendars
- Quality of Technical Briefs Prepared (Completeness and Accuracy)
- Quality of Service and Efficiency
SECTION IV: KNOWLEDGE, SKILLS & COMPETENCIES
Educational Qualifications
Post graduate Degree in Finance or related discipline
Certifications
Training or certifications for translation will be an advantage
Functional Competencies
- Technical writing and drafting in all 3 languages.
- Good understanding of trade finance
- General understanding of trade development
Language Skills
English, Arabic and French are compulsory
Years of Experience
Minimum 5 years of relevant experience
Nature of Experience
- Prior experience in a business-related role is required.
- Prior experience in an executive secretarial role will be an advantage
About the Organization
The International Islamic Trade Finance Corporation is an autonomous entity within the Islamic Development Bank Group created with the purpose of advancing trade to improve the economic condition and livelihood of people across the Islamic world. ITFC has consolidated all the trade finance businesses that used to be handled by various windows within the IDB Group. It commenced operations in Muharram 1429H (January 2008G). The consolidation of the IDB Group’s trade finance activities under a single umbrella increased the Corporation’s efficiency in service delivery by enabling rapid response to customer needs in a market-driven business environment.
As a leader in Shari’ah-compliant trade finance, ITFC deploys its expertise and funds to businesses and governments in its member countries. Its primary focus is to encourage intra-trade among OIC member countries. As a member of the IDB Group, ITFC has unique access to governments in its member countries and it works as a facilitator to mobilize private and public resources towards achieving its objectives of fostering economic development through trade. The Corporation helps businesses in member countries gain better access to trade finance and provides them with the necessary trade-related capacity building tools in order to help them compete successfully in the global market.
