Travel & Logistics Coordinator

Job Description

Position Summary:

The Travel and Logistics Coordinator is a member of the Travel Logistics Division.

This person is responsible for implementing travel and logistics related activities, with a particular focus on the design and coordination of in person events (meetings, workshops, training and conference style event), online/hybrid events (Such as webinars, virtual meetings, online asynchronous courses); ensuring compliance with federal regulations and internal processes.

The ideal candidate is a highly motivated individual who has great attention to detail and can work both independently and as a part of the team.

Key Job Functions.

• Designs and coordinates events, workshops, and training.
• Designs and coordinates online and hybrid events (webinars, virtual meetings and courses)
• Implements travel arrangements (including but not limited to airfare, lodging, expense reimbursement, ground transportation and visas) and logistics (including but not limited to venue, catering, interpretation) of CRDF Global funded projects.
• Interacts with clients (internal and external) to ensure full customer satisfaction.
• Strong knowledge and experience with Concur Travel and Expense
• Manages project level budgets and ensures arrangements are within budget.
• Initiates, approves, and executes payments.
• Maintains and reconciles company issued credit cards
• Ensures compliance with US government regulations, funder requirements, internal policies and procedures and follows best practices.
• Communicates with funder(s), travelers, grantees, and contractors.
• Addresses routine financial and administrative issues that occur during a project.
• Maintains and updates electronic records and databases.
• Supports business development and proposal efforts.

KEY QUALIFICATIONS

· Minimum of two years of relevant work experience in project support, administrative and travel and event logistics management.

· Experience with Concur Travel & Expense

· High competency with technology and experience with Microsoft office suite

· Strong experience with Online communication hosting platforms such as Zoom, Webex, etc.

· Minimum of one-year work experience in an international organization.

· High School (minimum) Bachelor’s Degree (preferred)

· Project management skills

· Strong customer service expertise and focus.

· Understanding of US federal travel regulations (Fly America/Open Skies)

· Authorized to work in the United States

Desired Skills:

· Experience creating and managing budgets

· Demonstrated ability to build and maintain effective working relationships across functions, organizations, and suppliers

· Experience working in a fast-paced environment with competing priorities.

· Foreign language proficiency – Spanish, Portuguese or French (A plus)

· Proficiency with Microsoft Office (Word, Excel, Project)

· Strong attention to detail and organizational skills.

· Solid critical thinking, writing, and editing skills.

· Excellent and effective written and oral communication skills and the ability to interact with a wide range of individuals from varied backgrounds at all levels within the organization.

· Strong time management skills and ability to deliver services on time, on budget and in accordance with funder expectations.

· Willingness to travel domestically and internationally.

Other Duties:

This job description is a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. CRDF Global reserves the right to amend and change job descriptions and job responsibilities to meet business and organizational needs as necessary.

CRDF Global offers a competitive salary and benefits package.

CRDF Global is an Equal Opportunity Employer (EOE). CRDF Global provides equal employment opportunities to all qualified applicants.

This position is not eligible to be performed in Colorado.

About the Organization

At CRDF Global, we strive to create a collaborative environment that promotes safety, security, and sustainability. Established in 1995, CRDF Global provides logistics, trainings, technical assistance, and program management in support of international security and diplomacy missions. We are committed to improving our world by building relationships, strengthening individuals, and building technical capacities in over 100 countries across the globe.