Overall Responsibilities
The Warehouse Manager ensures the overall warehouse management and supervision and
oversees that the staff perform proper and systematic warehouse operations for the
receipt, storage and distribution of commodities. He or she provides professional
development, team work and operational capacity of staff as needed and required to
facilitate efficient warehouse operational systems. The Warehouse Manager helps to
maintain and share updates of the Warehouse stock status and distribution plans to all key
team members and also regular reporting required and as requested. He or she provides
technical assistance and demonstrates ability to ensure regulatory compliance of
operations including, clearance, receiving, inspection, storage, registration and proper
recording/documentation and distribution of commodities. The Warehouse Manager is
responsible for gathering and analyzing data and identify needs. He or she will prepare
timely reports or give feedback and information flow of the warehouse activities and
stock status and distribution plan.
Specific Responsibilities
1. Supervise and monitor warehouse activities and processes to ensure continuous
availability of donor funded pharmaceutical commodities, and related supplies
including tests kits, and other products related to HIV/AIDS.
2. Ensure regulatory compliance of warehouse operations including clearance,
receiving, inspection, testing, storage, registration and proper
recording/documentation and distribution under optimal conditions.
3. Ensure that relevant information is passed up from the warehouse to the LRA to
assist in the formulation of policy, design of activities and work plans.
4. Help to make available technical resources that are appropriate for addressing
specific situations in the supply chain management.
5. In discussion with the supervisor, identify the need for short-term technical assistance (STTA) to strengthen supply chain capacity and warehouse operations and management.
6. Develop and maintain effective and relevant SOP’s for all actions related to the
warehouse.
7. Train newly appointed staff under his/her supervision on current valid standard
operating procedures related to their job within one month of appointment.
8. Manage the staff and their performance ensuring that they adhere to all SOP’s and
health and safety policies at all times.
9. Create, allocate and delete storage bins as per operational and stock requirements.
10. Supply all required statistics and reports for the purpose of management reporting
and budget control.
11. Supervise and support warehouse technicians to ensure adequate monitoring and
supervision of all warehouse processes including receiving, replenishment, order
releasing, picking, checking, packing, stock counts, etc.
12. Ensure that the materials handling processes are safe and efficient.
13. Perform other assignments as requested by Supervisor
Qualifications
1. Diploma and/or at least five years of experience in warehouse management, of
which two years must have been spent in a senior management position preferably
in a pharmaceutical or public health supplies management environment.
2. Ability to handle several tasks at the same time.
3. Excellent interpersonal skills, sound judgment, communication skills and high
ethical standards.
4. Knowledge of appropriate methods for data analysis and reporting.
5. Demonstrate intermediate computer skills in Microsoft Office suite applications
including, Word, Excel, Power Point.
6. Knowledge of MACS software
7. Ability to interact at high level with clients/partners.
8. Ability to work in a team environment.
9. Proficiency in French, English language including reading, writing and ability to conduct business in both languages.
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