Administrative Assistant or Material Management System using SAP IPES

    PROFESSIONAL EXPERIENCE

    2008 - 2009 General Services Support Coordinator - Cameroon

    • Steward administrative supervision of office supplies and consumables for COTCO Key participant in Emergency Response Group (Board Writer)Power User of IPES - COTCO Coaching of administrative assistants - COTCO Identify all COTCO support requirements and develops plans for provisions of such services including appropriate budgets, procurement input and contracting initiativesImplement Production Operations Best Practices using Key Performance Indicators (KPIs) and holds regular Interface Meetings with Contractors Pay salaries for contract employees (Emploi Services)Pay General Services invoices and train Supervisors on IPES related issues

    • DOAG (Delegation of Authority Guideline) Approval Level 9 Key participant during the Move to COTCO New Building

    • Role player during the contrustion phase of COTCO New Building

    • Requestor for General Services

    • Lease Management

    2004 - 2007 General Services - Facilities Administrative Assistant COTCO - Cameroon

    • Monitor SONEL & SNEC bills ensuring payments are made on time

    • Purchase and monitor office supplies for COTCO in compliance with COTCO Processes and Procedures

    Purchase and monitor consumables for COTCO in compliance with COTCO Processes and Procedures

    • Purchase and manage through SAP IPES for COTCO General Services equipments in compliance with COTCO Processes and Procedures Ensure cost elements of all office supplies, consumables and equipments for COTCO Offices and Residences are properly booked against the correct Cost Centers, G/L Accounts, Internal Orders or WBS Elements

    • Filing sensitive documents for the department

    • DOAG (Delegation of Authority Guideline) Approval Level 9

    • Controlling costs ensuring correct backup documents are filed for control purposesPreparation of Goods & Services Requisitions

    • Preparation of Expense Reports

    • Filing of Project Procedures and Documentations

    • Organize Manifestations

    • Assuming the teams administrative work, scanning of documentations and responding to emails Translation of Project Documentations from English to French and from French to English Personal Tracking System Data & Exxon Mobil Traveler Information, Verification of Charter Flight Schedules Follow up of the implementation of Demobilization Procedure, Responding to Reports on Compliance & Non Compliance Procedures

    • Interaction and communication with other contractors working for COTCO

    • Dispatch mails using transmittal forms, send faxes, receive telephone calls and transfer calls

    • Preparation of LOI (letter of invitation) for expatriates visiting Cameroon

    • Ensure expatriates receive Security and Safety briefings

    2003 CPMT Coordinator (Chad/Cameroon Development Project Management Team) - Cameroon

    CONTRACT ADMINISTRATION

    • In charge of Filing of Contract Documents Management of contract documentation such as Letters of Authorization, Letters of Intent, Confidential Agreements, Change Orders, Change Order Pre-request, Compliances, Phase 1 Deliverables, Insurance, Preparation of Advance Funding Payments, Preparation of Goods & Services Requisitions, Monitoring and Expediting Supplies, Follow up of 0S&D Notifications (Over Short & Damage Notifications), Preparing Correspondences to SDV Doba Logistics ensuring copies are to our Lawyers on Claims after receiving the OS&D Reports

    • Responsible for meet and greet at the international airport

    2000 CPMT Administrative Assistant (Chad/Cameroon Development Project Management Team) - Cameroon

    • Monitoring of Secretaries & Drivers, Courier Shipments In/Out, Preparation & Follow-up of Traveling Movements of Expatriates

    • Purchase of Airline Tickets respecting the Company Procedures (Authorization Form, Aviation Request Form, Mission Orders, Hotel Reservation Form etc.)

    • Purchase of Office Supplies and Consumables

    • Preparation of Goods & Services Requisitions

    • Preparation of Expense Reports

    • Filing of Project Procedures and documentations

    • Organization of Manifestations

    • Assuming the teams administrative work, scanning of documentations and responding to emails

    • Translation of Project Documentations from English to French and from French to English

    • Personal Tracking System Data & Exxon Mobil Traveler Information, Verification of Charter Flight Schedules

    • Follow up of the implementation of Demobilization Procedure, Responding to Reports on Compliance & Non Compliance Procedures

    • Interaction and communication with other contractors working for the project

    • Dispatch mails using transmittal forms, send faxes, receive telephone calls and transfer calls

    • Responsible for meet and greet at the international airport

    • Prepare LOI (letter of invitation) for expatriates visiting Cameroon

    • Ensure expatriates receive Security and Safety briefings

    1994 HEAD OF GENERAL SERVICES AND HUMAN RESOURCES (INTERNATIONAL BANK OF AFRICA-CAMEROON)

    • Hiring, performance of employees and direct supervision of 60 staff

    • Coordination of health insurance and small loans allocated to employees

    • Manages e the decision making of sanctions, increments, promotions and termination of work contracts

    • Supervision of the implementation of Internal Regulations

    • Tender negotiations with major suppliers

    • Management of Goods purchased and stocked

    • Control & Reporting of stocks and coordination of requirement of goods etc.

    • Controlling Administrative Expenses

    1983 EXECUTIVE SECRETARY (BANK OF AMERICAN S.A - CAMEROON)

    • Monitoring of Secretaries, Courier Shipments In/Out, Preparation & Purchase of Air Tickets

    • Preparation of Expense Reports & Advances (from Petty Cash)

    • Purchase of Office Stationery, Filing of Confidential and non Confidential Documentations

    • Follow-up of Pending Administrative Documentations, Supervision of Secretaries, Coordination of the smooth running of the company

    • Interaction and communication with Government Officials and Clients

    1978 EXECUTIVE SECRETARY (AMERICAN LIFE INSURANCE COMPANY - CAMEROON)

    • Monitoring of Secretaries, Courier Shipments In/Out, Preparation & Purchase of Air Tickets

    • Preparation of Expense Reports & Advances (from Petty Cash)

    • Purchase of Office Stationery, Filing of Confidential and non Confidential Documentations

    • Follow-up of Pending Administrative Documentations, Supervision of Secretaries, Coordination of the smooth running of the company

    • Interaction and communication with Government Officials and Clients

    1977 SECRETARY (UGANDA EMBASSY - PARIS)

    • Secretarial Duties, Courier Shipments In/Out, Preparation & Purchase of Air Tickets

    • Preparation of Expense Reports & Advances (from Petty Cash)

    • Filing of Confidential and non Confidential Documentations  

    • Follow-up of Pending Administrative Documentations

    • Interaction and communication with Government Officials

    1976 SECRETARY (LLYODS BANK - LONDON)

    • Secretarial Duties, Courier Shipments In/Out

    • Filing of documents

    • Interaction and communication with customers

    SKILLS

    • Good communication skills.

    • Ability to interface with all levels of people (customs, Government, etc.)

    • Ability to translate from French into English & from English into French

    • Highly developed computer skills

    • Good Team Worker, Self-confident, Self-disciplined

    • Good decision maker for the benefit of the company

    • Very serviceable

    Proactive LANGUAGES

    ENGLISH     Speak and write very well

    FRENCH       Speak and write very well

    Swimming, travelling, dancing & reading

    Mr. Don R. Gould

    CPMT Logistics Manager

    Canada

    Tel. (1) 250 769 7532

    Mr. Anthony Sherman

    London

    Tel. 0044 483 504152

    Mr. Joannes Hermsen

    Holland

    Tel. 00 317 3569173

    Maître David AKOH ETAH

    Cabinet ETAH-NAN II

    Douala

    Tel. (237) 342 91 65 / 771 05 28

    Mr Hoza Longfor

    EX Lead Logistics Coordinator COTCO

    Presently Head of Fleet Management Division AES SONEL

    Tel. (237) 79 53 03 82

    Mr. Tim J. Kelly

    Houston

    tim.j.kelly@exxonmobil.com