Customs Officer (Fixed-term)

Job Description

Background

The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute towards peace, progress and prosperity in the region. It was proclaimed a Community through the “Kuala Lumpur Declaration on ASEAN 2025: Forging Ahead Together”, signed by the ASEAN Leaders during their 27th Summit in November 2015, calling the ASEAN Community to work towards building a community that is politically cohesive, economically integrated and socially responsible.

The ASEAN Secretariat was established in 1976 by the Foreign Ministers of ASEAN, with the basic function of providing greater efficiency in the coordination of ASEAN organs and for more effective implementation of ASEAN projects and activities, and envisioned to be the nerve center of a strong and confident ASEAN Community.

In alignment with the Kuala Lumpur Declaration on ASEAN 2025, and key aspirations of the three pillars; ASEAN Political Security Community (APSC), ASEAN Economic Community (AEC) and ASEAN SocioCultural Community (ASCC), supported by the Department of Community and Corporate Affairs (CCA), the ASEAN Secretariat is inviting qualified Indonesian citizens or ASEAN Nationals who are currently residing and recruited in Indonesia to apply for the position of Customs Officer.

Duties and Responsibilities:

Reporting to the Assistant Director/Head of Trade Facilitation Division and Senior Officer of Customs Integration, ASEAN Economic Community Department, the Officer shall largely be responsible to:

1. Provide technical and administrative support to the ASEAN Bodies with respect to customs integration:

• • Compile and provide the relevant documents such as information paper, briefing notes, talking points and presentations for the Meetings
• • Assist with and/or draft meeting and/or executive reports and mission reports
• • Assist with the coordination of the follow-up actions and decisions with relevant internal and external parties

2. Provide administrative support with respect to the implementation of programmes and projects in the area of customs integration:

• • Manage/plan and implement customs programmes/projects and related cooperation activities in customs
• • Evaluate and provide supporting data input to ensure completion of programmes and efficient project implementation
• • Manage the process of receiving allocating/approving funds by Dialogue Partners as well as preparing contracts and Terms of References for consultants and projects

3. Facilitate requests from the ASEAN Member States:

• • Compile data for the effective conduct of meetings, workshops and seminars attended by ASEAN Customs Administrations
• • Provide support as a coordinating officer to facilitate meetings, workshops, and seminars
• • Monitor and coordinate the implementation of working group programmes, projects and initiatives
• • Liaison with contracting parties and other operational matters in customs

Qualifications and Experience:

• • Advanced university (Master’s or equivalent) degree in Economics, Management, Law or an appropriate related field or discipline; or Bachelor’s degree with a minimum two (2) years of relevant work experience in relevant technical role.
• • Demonstrated knowledge and policy, research and technical skills in the relevant area and the ability to acquire them;
• • Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.
• • Demonstrated ability to develop, implement, monitor and review policy and procedures.
• • Demonstrated commitment to collaborative work practices.
• • Demonstrated ability to develop and maintain sound working relationships with stakeholders.
• • Very good oral and written communication skills and strong interpersonal skills, including experience in cross-cultural environment and international settings.
• • Proven skills in problem solving in a complex organisational environment and in work planning.
• • Ability to multi-task, work long and irregular hours, perform tasks outside the usual job scope, and willingness to travel frequently on short notice
• • Good command of English, written and spoken
• • Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position

How to apply

Send your application to asean.hr@asean.org highlighting your suitability and potential contribution to the position together with a detailed CV, certified true copies of educational certificates and transcripts, and complete ASEC Employment Application Form attached with recent photograph.

Applications sent without ALL the documents mentioned above will NOT be considered. Please indicate on the subject heading: Application for Customs Officer. Application documents should reach the ASEAN Secretariat by 21 September 2022. The Selection Committee’s decision is final and only shortlisted candidates will be notified.