Job Description
Type of Job
Job Family
Logistics and Supply Chain
Job Opening Number
22-Logistics and Supply Chain-UNLB-189440-R-Brindisi (M)
Deadline: 20 Oct 2022
Description
Org. Setting and Reporting
The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Secretariat Entities, Peacekeeping and Special Political missions, Agencies, Funds and Programmes of the UN system worldwide.
This position is located in the Planning and Sourcing Support Section (PSSS) of the Supply Chain Service at the United Nations Global Service Centre, Brindisi, Italy.
The Logistics Officer is under the general supervision of the Chief Supply Chain Service.
Responsibilities
Within delegated authority, the Logistics Officer will be responsible for the following duties:
- Provides effective and timely planning, oversight, management and coordination of logistics support operations.
- Integrates and monitors the implementation of logistics support plans at assigned field missions.
- Develops strategies and design innovative solutions, in coordination with Procurement Section, for the implementation of the Mission acquisition plan, taking into account different sourcing options, including global and regional system contracts, local market and other conditions, logistics forecasting, inventory holdings, consumptions patterns, supply schedules, and ongoing assessment and prioritization of operational supply chain requirements.
- Develops policy and procedures documentation for DOS field logistics support.
- Liaises between field missions and Headquarter staff on logistics matters and coordinates day-to-day support of logistics operations.
- Plans and co-ordinates logistics support to new, sustaining, expanding, contracting and liquidating peacekeeping operations and other field missions and other peacekeeping operations.
- Serves as a senior acquisition planning expert with responsibility for the development and management of the acquisition plan of various services and commodities (e.g. vehicles, medical equipment and supplies, food rations, fuel, construction and building maintenance materials, office supplies, furniture and fixtures, accommodation and office equipment, etc.), including planning and coordination of transportation requirements and consolidation of inbound deliveries, service contracts requirements and maintenance plans of assigned services, taking into account the different procurement methods, lead times and sourcing options available to the Mission.
- Integrates and monitors the implementation of the Mission acquisition plan; coordinates with counterparts in other Missions on items availability prior to making decision to acquire new items either for replacement or additional requirement.
- Participates in or leads technical survey missions and verification missions to troop contributing countries.
- Ensures the monitoring of DOS material and personnel movement operations.
- Ensures that logistics requirements take account of gender-specific needs.
- Plans, develops, review and evaluates internal controls over acquisition activities and support functions.
- Assumes responsibilities of Certifying Officer.
- Mentor new/junior officers.
- Performs other related duties as required.
Competencies
Professionalism:
Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Leadership:
Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands.
Education
Advanced university degree (Master’s degree or equivalent) in Supply Chain Management, Logistics, Business Administration, Public Administration, Engineering, Procurement or other relevant field is required.
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Job - Specific Qualification
Certification in SCOR-P is required.
Professional certification in supply chain management (CSCP or equivalent) is desirable.
Professional certification in forecasting & planning (CPF or equivalent) is desirable.
Professional certification in project management (PRINCE II Foundation or equivalent) is desirable.
Work Experience
A minimum of seven (7) years of progressively responsible experience in supply chain management, logistics, acquisition planning, procurement, or related area in an international environment is required.
Experience with MRP (Materials Requirements Planning), ERP (Enterprise Resource Planning), e.g. SAP ECC (ERP Central Component), or SRM (Supplier Relationship Management) in the areas of production planning, scheduling, inventory control, procurement and logistics processes is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised fluency in English (both oral and written) is required.
