Title: Administrative Assistant
Department: General Counsel
Location: Washington, DC
Reporting to: General Counsel
Direct reports: None
Budget responsibility: None
Part-time Position
Position Summary.
The Administrative Assistant’s primary role is to support the strategic
objectives of the organization, by providing high-level support to the CEO and
other Global Senior Leadership Team Members. The Administrative Assistant,
interacts with RI’s CEO, Global Senior Leadership Teams, Country and Regional
leaders.
Reporting to xxx, the Administrative Assistant will provide high-level
administrative support to RI’s CEO, including proactively managing schedules, calendars
(internal and external), planning and organizing travel and meetings,
processing expenses, and drafting communications.
In addition, the role will be responsible for administrative issues
within the DC area such as, check deposit to the bank, processing registration
documents with the different administrative offices in DC, and other duties
related to RI’s registration in the U.S.
The successful candidate must be service minded, resourceful, highly
organized, an excellent communicator – written and verbal – able to work with
teams and independently, proactive, and exercises excellent judgment.
Key Responsibilities and Duties.
DC office administration
· DC office administration, including daily mail processing, phone
management, and file/supply organization.
· Process checks scan and deposit to the bank
Manage of the notarisation for legal
documents and the process related to legal
· Ensure the procurement processes related to the DC
office
· Organize in person and virtual meetings, including all scheduling,
coordination, reminders, and logistics when necessary
· Attend meetings when requested to record and produce minutes and manage
any related videoconferencing technology
Assistance
to CEO
· Manage the CEO’s calendar in MS Outlook, including making appointments
· Manage and arrange end to end travel for CEO and SLT
· Coordinate/facilitate CEO signature and approval processes
Prepare CEO timesheet and expense reimbursement
and credit card reconciliations monthly documentation
Role requirements.
Essential:
· Experience supporting senior leaders
· Experience providing administrative support, including but not limited
to scheduling, meeting coordination, file management, drafting communications,
and managing travel and expenses.
· Must live in the Washington DC area for processing bank and
administrative duties.
Desirable:
· A proactive, self-starter with an approachable “can do” customer service
mindset.
· Willingness and energy to research and learn new tools/skills.
· An excellent writer – e.g., email correspondence, internal
communications, briefings, and copy-editing capability.
· A “people” person – the right candidate will communicate respect and
deep appreciation for those who commit time, energy, and resources to fulfil
our mission, and will contribute to a friendly and supportive team and office
culture.
· A technology enthusiast with the ability to manage MS Outlook
· A Detail-oriented organizer with a flair for process/systems improvement
and team coordination.
· Flexibility, creativity in problem solving, and patience required to
fully support the CEO and other staff carrying heavy workloads at peak times
during the year.
· Interest or experience in the field of international humanitarian and
development assistance
RI Values:
Guided by the humanitarian principles of
humanity, neutrality, impartiality, and independence, as well as “Do No Harm,”
Relief International Values:
How to apply.
Closing date. Please apply immediately we will be reviewing applicants on a rolling basis, therefore may withdraw the position for the job board closing date.
Due to limited resources, only short-listed candidates will be contacted
Relief International has a zero-tolerance policy for unlawful harassment, sexual exploitation and abuse. Relief International is committed to protecting our staff and the communities we work with from abuse and harm including sexual exploitation, sexual abuse and sexual harassment.
All staff are expected to abide by our Code of Conduct.
Recruitment to all roles in Relief Internationalinclude a criminal records self-declaration, references and other
pre-employment checks, which may include police and qualifications checks.
COVID 19: To ensure a safe workplace, RI follows government requirements, and in some locations a mandatory vaccination policy applies. When working or traveling on RI business,all staff, contractors and visitors must follow the rules and entry requirementof the country.
Relief International (RI) is an international non-profit
organization that partners with communities impacted by
conflict, climate change and disaster to save lives, build greater resilience
and promote long-term health and wellbeing.
Our team of staff and local volunteers work in 15 countries across Africa, Asia, and the Middle
East, providing Health and Nutrition, WASH (Water, Sanitation, and Hygiene),
Education and Livelihoods programming that creates the foundation for community
resilience.
We do this by working with local actors to develop safe and inclusive local programming that
is evidence based, conflict sensitive, climate smart, and reaches those in
need.
Relief International is an alliance of three organizations with one shared mission,
comprised of Relief International, Inc., Relief International-France, and
Relief International-UK, which operate under a one-team concept under a single
senior leadership team.
