Under the guidance and direct supervision of the Administrative Analyst, the Administrative Assistant (Transportation management) manages and ensures the provision of efficient and timely logistic and transportation support services. The Administration Assistant (Transportation management) shall be responsible for performing the following duties:
Establish of vehicle management system in accordance with UNOPS vehicle management policy and procedures.
Ensure that all operations are carried out in accordance with UNOPS laws and regulations, particularly relating to health and safety.
Provide effective transportation support.
Manage and coordinate transports related tasks including driver schedules, vehicle assignment, leaves, and overtime and weekend duty rosters.
Maintain daily vehicle inspection (check list) and report any problem using the vehicle defect form.
Supervise drivers to make sure their vehicles log book is properly completed and accurate procedures are followed.
Review accurate daily vehicle log and control petrol consumption and mileage.
Prepare the Monthly transport user report and submit before deadline.
Review and clarify invoices and procurement documents related to the transport and maintenance.
Prepare monthly maintenance plan and ensuring proper maintenance, servicing and repair of all office vehicles for top performance and safe operating conditions.
Manage and monitor the outsources contract related to Transport Unit.
Maintain maintenance agreements and monitor the maintenance cost.
Prepare procurement plan of vehicle spare parts and handle the inventory control of vehicle spare parts.
Manage field fleet security arrangements and coordinate any evacuations.
Effectively manage, supervise and develop transport staff and monitor driver’s performance.
Handle the insurance coverage and prepare necessary documentation for reimbursement claim.
Meet colleagues to deal complaints and areas of concern, analyse results of surveys on satisfaction and to improve performance.
Other Assistance
o Perform other duties, as assigned
Background Information - UNOPS
UNOPS mission is to serve people in need by expanding the ability of the United
Nations, governments and other partners to manage projects, infrastructure and
procurement in a sustainable and efficient manner.
Within these three core areas of expertise, UNOPS provides its partners with
advisory, implementation and transactional services, with projects ranging from
building schools and hospitals, to procuring goods and services and training local
personnel. UNOPS works closely with governments and communities to ensure
increased economic, social and environmental sustainability for the projects we
support, with a focus on developing national capacity.
Working in some of the world’s most challenging environments, our vision is to
advance sustainable implementation practices in development, humanitarian and
peacebuilding contexts, always satisfying or surpassing partner expectations.
We employ more than 6,000 personnel and on behalf of our partners create
thousands more work opportunities in local communities. Through our
headquarters in Copenhagen, Denmark and a network of offices, we oversee
activities in more than 80 countries.
Background Information - Myanmar
UNOPS Myanmar is under the UNOPS Asia, Europe and Middle East Regional
Office and was established to support, develop and oversee UNOPS’ portfolio of
programmes and projects in Myanmar which focus on health programmes and
livelihoods and rural development. UNOPS Myanmar ensures that synergies
between programmes and projects are effectively developed.
The UNOPS Myanmar portfolio currently includes fund management of the multidonor
Three Millennium Development Goals Fund (3MDG) and the Livelihoods
and Food Security Trust Fund (LIFT). In addition, UNOPS is the Principal
Recipient of The Global Fund to Fight AIDS, Tuberculosis and Malaria grants to
Myanmar (PR-GFATM), as well as the Regional Artemisinin Resistance
Containment Initiative (RAI). UNOPS is also expanding its infrastructure and
procurement services in Myanmar, including advisory services in these areas.
UNOPS is also expanding its infrastructure and procurement services in
Myanmar.
UNOPS Myanmar plays a critical role in ensuring quality services to UNOPS’
partners that meet stringent requirements of speed, efficiency and cost
effectiveness. It is also responsible for liaison with Government counterparts,
Donors, NGOs and UN Agencies.
