The Administrative Assistant serves as secretary to the Mission Controller in the Financial Management Office (FMO) of USAID/Zambia and as Administrative Assistant in FMO by performing administrative and voucher processing duties which include managing the Lusaka Invoice Inbox, uploading invoices to ASIST and record them into Phoenix. S/he serves as the E2 Travel Arranger for FMO travelers, and manages the day-to-day administrative operations of FMO, providing clerical and administrative support to two USDHs and 15 FSN professional staff. The Administrative Assistant is also the primary contact person for all Mission payroll WebTA. S/he is responsible for FMO customer service to both local and international vendors, partners and other stakeholders, including Mission staff on payroll matters and serves as liaison with the Payroll Offices in Charleston and Washington and other payrollrelated contacts. In this capacity, the Administrative Assistant is responsible for coordinating information with the Controller and FMO staff to ensure that information reaches customers on a timely basis and in a professional manner.
MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
1. Education: Completion of secondary school (Grade 12) plus a University/College four-year degree in Accounting, Finance or Business Administration is required.
2. Prior Relevant Work Experience: Minimum of three to five years of progressively responsible experience in secretarial, clerical, or administrative and accounting-related work.
15 October 2023
