Assistant Project Officer

Job Description

Background

For the agriculture and food industry sector, the development of the food value chain (FVC, including production, processing, distribution, and marketing) will open opportunities for agricultural producers and food distributors to increase profits as well as generate social benefits among consumers through access to safe and better-quality agricultural products.

This project is aimed at enhancing the capacity of farmers in ASEAN Member states (AMS) by acquiring the know-how and skills to add value to their products in collaboration with the private sector through a series of training and/or guidance at the field level, thus contributing to ensuring profitable marketing channels for farmers.

This Project is implemented for three (3) years, commencing from April 2021 and ending in March 2024.

Activities

• 1) Find private food-related companies to Cooperate with Steering Committee in the target AMS
• 2) Conduct capacity-building activities for target farmers’ cooperative/group and extension office/training institute
• 3) Periodically supply agricultural harvest satisfying buying criteria from target farmer’s organizations to collaborating companies
• 4) Enhance the capacity of AMS in increasing the income of farmer’s cooperative/groups by connecting farmer’s organizations and private companies
• 5) Annual Coordination Meeting (ACM) with attendance of all National Focal Point (NFP) of AMS to oversee the progress of the project and approve the annual work plan
• 6) Sharing successful cases of connecting farmer’s organizations and private companies with all AMS All activities of the Project are coordinated by the Japanese Project Coordinator (PC) who is assigned to the ASEAN Secretariat (ASEC) in consultation with the Assistant Director of the Food Agriculture and Forestry Division (FAFD).

To support the implementation of the project, the ASEAN Secretariat is inviting qualified Indonesian citizens or ASEAN Nationals who are currently residing and recruited in Indonesia to apply for the position of Assistant Project Officer.

Duties and Responsibilities

Under the direct supervision of the Project Coordinator, the Assistant Project Officer shall assist in the management, implementation, and monitoring of the “Capacity Building Project for Farmer’s Organizations to Support the Development of Food Value Chain in ASEAN Countries (CBF).” More specifically, the Assistant Project Officers shall be responsible to:

• 1. Provide appropriate management, technical, and administrative support for the Project.
• 2. Liaise inside ASEAN Secretariat and between the ASEAN Secretariat, target farmers’ organizations, cooperating companies, and relevant government entities on the activities of the Project.
• 3. Collect, compile and handle the necessary information and data for project implementation.
• 4. Coordinate with counterparts on financial processing and preparation of related documents.
• 5. Assist in conceptualizing, formulating, implementing, monitoring, evaluating, and guiding the activities of the Project.
• 6. Manage records and documentation on the activities of the Project, including the publication of communication materials through e-Newsletter, website, and social media.
• 7. Draft correspondences on matters pertaining to the implementation of the Project.
• 8. Assist in the bookkeeping of the Project budgets.
• 9. Assist logistical works for activities related to the Project and project staff.
• 10. Assist in procuring necessary office supplies.
• 11. Support other tasks related to the Project assigned by the PC.

Competencies

• 1 . Demonstrated ability to plan, critically problem solve, and communicate well in written documents, especially within the scope of project management.
• 2. Demonstrated ability to support tasks and workflows, with detail orientation, proactive attention to outcomes and expectations, and ability to understand and effectively use information and data; with proven accuracy under pressure and in adherence to deadlines.
• 3. Demonstrated ability to develop technical skills and knowledge in the relevant area of project implementation.
• 4. Demonstrated ability to develop and maintain sound working relationships with stakeholders.
• 5. Demonstrated ability to multi-task and perform tasks outside the usual job scope.

Qualification Requirements

Nationalities: Indonesian citizens and ASEAN nationals who are currently residing and can be recruited in Indonesia.

Education: Minimum bachelor’s degree in agriculture, food industry, economics, international relations, Japanese or related field from a reputable university.

Work Experience: Experience in administrative work, accounting, communication, and/or project management in a cross-cultural environment and international settings.

Languages: Excellent oral and written communication skills in English. The communication skill of the Japanese is an advantage.

General qualifications: Competency in computer skills with adequate knowledge of Microsoft Office tools (Word, Excel, PowerPoint), Outlook, and Mailchimp are relevant to the position.

How to apply

Kindly send your application to asean.hr@asean.org highlighting your suitability and potential contribution to the position together with a detailed CV, certified copies of educational certificates and transcripts, and a complete ASEC Employment Application Form attached with a recent photograph.

Applications sent without all the documents mentioned above will not be considered. Please copy and furnish your application to Mr. Yukihiko Nakamura at yukihiko.nakamura@asean.organd Ms. Puspa Rizki Andhani at puspa.andhani@asean.org. Please indicate on the subject heading: Application for Assistant Project Officer to MAFF CBF

The application document should reach the ASEAN Secretariat by 25 September 2022. The Selection Committee’s decision is final and only shortlisted candidates will be notified.