Associate Administrative officer

Job Description

Dutystation: Nairobi, Kenya

Functional responsibilities

Within delegated authority, the Associate Administrative officer will be responsible for the following duties:

Human Resource Management

• Undertakes actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
• Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Provides information on the unit’s staffing needs for inclusion in the department’s staffing table.

Budget and Finance

• Αssists in developing the unit’s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes.
• Monitors budget/work program with respect to Headquarters’ budget, trust funds and grants, on a regular basis, and reallocates resources as necessary.
• ∙Supports the implementation of procedures and systems for implementing the appropriate financial database.
• Contributes to the development of budgetary guidelines for their own unit.

General Administration

• Supervises support staff as required.
• Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).

Education/Experience/Language requirements

Education

• Advanced University (Masters) Degree in Business or Public Administration, Finance, Accounting, Information Technology(IT) or other relevant related fields is required.
• University Degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experience in Business or Public Administration, Finance, Accounting,Information Technology(IT) or other relevant fields, may be accepted in lieu of the advanced university degree

• A minimum of two (2) years of progressively responsible experience in administration, finance, accounting, human resources management or related area is required.
• A minimum of three (3) years experience in dealing with international donor organizations in proposal writing, project reporting, budget supervision etc. is required.
• Experience working with an enterprise resource programme is desirable.
• Experience working on administrative aspects of global sustainable mobility donor funded projects is desirable.

• Dealing with International Donors
• Proposal Writing
• Project Reporting
• Budget Supervision

Language Requirements

• Full working knowledge of English is required.
• Knowledge of a second UN or regional working language is an asset.

About the Organization

TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people and embrace diversity and are committed to equal employment opportunities. Our workforce brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries from a range of backgrounds, and languages and have different gender identities, sexual orientations, and abilities.

We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.