Authorized Certifying Officer (Financial Management) (U.S. National)

  • Mid-level, Long-term consulting assignment
  • Posted on 18 September 2020

Job Description

STATEMENT OF DUTIES

USAID/Jordan has an immediate vacancy for Authorized Certifying Officer (ACO) position at the Financial Management Office in the United States Agency for International Development USAID Jordan Mission.

The work schedule is 40 hours per week and the workweek is Sunday-Thursday.

As a member of USAID/Jordan Financial Management (FM) office team, the Authorized Certifying Officer (ACO) performs professional duties in moderate scope and complexity in planning, analyzing and certifying payments for USAID/Jordan. Under the Controller and Deputy Controller, the job holder reviews and analyzes and certifies program and operating expense payment requests, and resolves any issues discovered during the voucher examination process. The jobholder is responsible for operating USAID financial information systems to a level of “individual accountability and “need to know” as defined in ADS 545.3.2.1 and included in the notes below.

At USAID/Jordan, the ACO is a steward of United States Government (USG) funds ensuring that policies and procedures are carried out responsibly for the disbursement of federal funds. He/she provides oversight, counseling, and support in the payment processing to staff, implementing partners, vendors, and other payees while tracking work in progress and follow up to ensure compliance with the Prompt Payment Act. Major duties and responsibilities:

The incumbent is responsible to serve as the primary ACO for USAID/Jordan and the Southern Syrian Assistance Platform (SSAP). With oversight for the review of all vouchers for payment and advances to ensure conformance with the terms of the authorized contract, grant, purchase order, travel authorization, and administrative approval from the Contracting Officer/Agreement Officer Representative (COR/AOR), and terms in accordance with the Prompt Payment Act.

Incumbent must ensure that all applicable agreement terms and conditions prior to disbursement are satisfied and are in full compliance with USAID and US Government rules and regulations. Also provides guidance and information on payments, including any applicable disallowances, to vendors, implementing partners and employees. Using system generated reports, ensures that payments are processed timely and that any advances disbursed comply with related Agency policy. The ACO serves as the primary liaison with the U.S. Disbursing Officer and local banks providing procedural guidance and identifying system issues that may influence the payment process.

The ACO has no supervisory responsibility, but incumbent provides general leadership and management guidance to the Payment Division staff. Maintain liaison with the U.S. Disbursing Offices and the host country banks to ensure that all electronic certification systems are operational and activated. Approve and certify payments in the Phoenix Financial system and ASIST database system. Coordinate with all activity managers the required internal controls for each contract and grant to mitigate payment risk. Assure that financial and reporting procedures, which conform to USAID’s requirements, are fully considered and addressed before executing payment. Provide advice to the mission on adequate financial management related to payment processing.

The incumbent develops new procedures and systems to achieve greater efficiencies and internal control over the payment process. She participates in the annual Internal Control Assessment, as required by the Federal Manager’s Financial Integrity Act and follows-up on any resulting recommendations affecting the payment process. The jobholder also participates in other projects as assigned by the Controller and Deputy Controller, and will monitor compliance with procedures to ensure repayment of bills for collection. Supervisory Relationship

The incumbent receives supervision from the Controller andor his or her designee.


AREA OF CONSIDERATION

To meet basic eligibility requirements, the applicant must be a U.S. Citizen resident Hire. Resident Hire U.S. Personal Services Contractor (PSC) means a U.S. citizen or resident alien who, at the time of hire as a PSC, resides in the cooperating country – (i) for reasons other than employment that provides for repatriation to the U.S., including – (A) with a U.S. Government agency; (B) under any U.S. Governmentfinanced contract or agreement; or (C) under any other contract or employment arrangement. Page 10 of 20 (ii) as a spouse or dependent of a U.S. citizen with employment that provides for repatriation to the U.S., including – (A) with a U.S. Government agency; (B) under any U.S. Government-financed contract or agreement; or (C) under any other contract or employment arrangement


MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Applications will be initially screened for eligibility in accordance with the qualification criteria below.

Applicants must address each criterion in their application in order to meet the below minimum qualifications for this position.

a. Education: A four-year college degree in any major discipline, preferably in Accounting, Finance, Business Administration or Economics. Supporting documentation (i.e. copy of university must be included in the application for eligibility purposes).

b. Prior Work Experience: A minimum of five years progressively responsible experience in the area of: Accounting, Finance, Business Management, or Economics.

c. Language Proficiency: Level IV in both written and spoken English. The incumbent is required to possess professional level proficiency in both written and spoken English, which will be tested.

While Arabic is highly preferred yet it is not requirement for the position.

d. Knowledge, Skills and abilities:

The incumbent must demonstrate an effective ability to work in teams; must have excellent MS Word and Excel proficiency; excellent verbal and written communication skills, strong analytical and reporting skills, preferably will have some knowledge of accounting and finance. The candidate must demonstrate:

  • Ability to identify applicable regulations, interprets complex, technical regulations, and applies these regulations to a variety of situations, specifically voucher examination.
  • Ability to read, interpret and apply provisions moderately complex program regulations of contracts/grants and to make determinations as to whether there is a USG obligation and a legitimate basis of disbursement of government funds, with minimal supervision.
  • Ability to possess considerable skills in articulating complex issues orally and in writing to explain disallowance of claims, and to describe alternative or hypothetical conditions.


SUBMITTING AN APPLICATION (APPLYING)

To ensure consideration of application for the intended position, applicants must prominently reference the solicitation number in the application submission. Eligible applicants are required to complete and submit the following as a complete application package:

  • a. Eligible offerors are required to complete and submit the offer form AID 309-2, “Offeror Information for Personal Services Contracts with Individuals,” available at http://www.usaid.gov/forms.
  • b. Cover letter and current curriculum vitae (CV) or resume containing sufficient relevant information that respond to the requirements of the position (education/experience) in order to evaluate the application in accordance with the evaluation criteria; provide periods of performance where possible
  • c. Copies of educational certification for eligibility purposes.

Failure to submit copies of certification will mark your package incomplete and will eliminate your application from the recruitment process even if you were qualified.

Applications must be received by the closing date and time specified and submitted to the ammanresumesusaid@usaid.gov.


GENERAL INFORMATION

PERIOD OF PERFORMANCE: The US Personal Services Contract will be for a base period of Two years. Based on Agency needs, the contracting officer may exercise (an) additional option period (s):

  • Option Period One: One Year
  • Option Period Two: One Year
  • Option Period Three: One Year


MARKET VALUE (SALARY PER ANNUM):

USD 50,246 – USD 65,321 equivalent to GS-10

In accordance with AIDAR Appendix D and the General Services (GS) Scale. Final compensation will be negotiated within the listed market value (Salary).

PLACE OF PERFORMANCE: Amman, Jordan

POINT OF CONTACT: All questions should be directed to:

CLOSING DATE/TIME: October 05, 2020 11:59 p.m. Amman Local Time

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