1. SOLICITATION NO.: 72066320R10020
2. ISSUANCE DATE: 08/06/2020
3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: 08/20/2020 before and/or on 5:00PM Ethiopian local time (close of business).
4. POINT OF CONTACT: Annmarie McGillicuddy, Supervisory EXO and Fekadu Tamirate, HR Specialist, e-mail at email@example.com.
5. POSITION TITLE: USAID Program Management Specialist (Collaboration, Learning, and Adapting (CLA))
6. MARKET VALUE: FSN -11, $22,927 to $41,263.
In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Ethiopia. Final compensation will be negotiated within the listed market value.
7. PERIOD OF PERFORMANCE: Five (5) years. The services provided under this contract are expected to be a continuing nature that will be executed by USAID through series of sequential contracts, subject to the availability of funds. Estimated to start on 12/06/2020.
“The base period will be five years. Estimated to start on 12/06/2020.
Base Period: 12/06/2020 - 12/05/25
8. PLACE OF PERFORMANCE: US Embassy, Entoto Road, Addis Ababa with possible travel as stated in the Statement of Duties.
9. ELIGIBLE OFFERORS: All CCN interested applicants. Cooperating Country National Personal Service Contractor (CCNPSC). Cooperating country national means an individual who is a cooperating country citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.
10. SECURITY LEVEL REQUIRED: Regional Security Office certification
11. STATEMENT OF DUTIES:
1. General Statement of Purpose of the Contract
The USAID Program Management Specialist (Collaboration, Learning, and Adapting) (CLA) is based in the Program Office and leads, in conjunction with the Mission’s other M&E Specialist and the Senior CLA Adviser, Mission-wide Collaborating, Learning, and Adapting (CLA) efforts. The incumbent supports the Program Office in providing leadership and guidance on CLA best-practices for implementing the Mission’s integrated programming. The incumbent practices fit-for-purpose Learning, Monitoring, and Evaluation (LME) to further expand the Mission’s focus on adapting effectively. The incumbent must be creative and think outside of traditional LME and to push the Mission to become an inherently learning organization. The incumbent will serve as a principle advisor to USAID/Ethiopia Mission management on program performance and ensures that Mission staff have the means to generate and apply the information needed to maximize development impact. The incumbent performs a full range of consultative, advisory, monitoring, and evaluative services, including the documentation of success stories and lessons learned that cover multiple sectors. In conjunction with the Mission’s multiple CLA/M&E contractors, the incumbent will work with Mission staff and partners to ensure that programs have clearly stated and measurable results, that procedures are set in place to support optimal performance monitoring practices, and that information directly feeds into achieving Mission-wide and strategic level results and future program design. The incumbent serves as a Contracting Officer’s Representative (COR) for multiple Mission-wide CLA/M&E contracts. The incumbent provides advice and guidance to CLA/M&E contacts in technical offices regarding performance monitoring and evaluation and application of ADS M&E policy, CLA policy, and the USAID Evaluation Policy. The incumbent is involved in Mission CLA/M&E activities across the board, including development and implementation of the USAID/Ethiopia Performance Management Plan, project planning and design, performance planning and reporting, activity design and monitoring, and incorporating CLA principles into USAID workstreams. In conjunction with the Mission’s M&E Specialist, the incumbent will be responsible for leading the Mission’s response and submission of the annual Performance Plan and Report.
2. Statement of Duties to be Performed
Coordination of Mission CLA/M&E Support Contracts
- Serve as Contracting Officer Representative (COR) of at least one of the Mission-wide Collaborating, Learning, and Adapting (CLA) or Monitoring and Evaluation support contracts.
- The incumbent consults with Project Teams and Technical Offices and directs contractors to identify fit-for-purpose learning opportunities, support and/or conduct external evaluations, conduct traditional analysis (context monitoring, geospatial analysis) to identify lessons learned, and conduct non-traditional learning approaches, expanding beyond traditional methods, e.g. AI, machine learning.
- The incumbent ensures that the contractor(s) can deliver the required services by using his/her judgement in assigning tasks and ensures quality and timely products.
Collaborating, Learning, and Adapting (CLA)
- The incumbent leads and coordinates CLA practices (in coordination with the Senior CLA Advisor, USPSC) across the mission to promote a strong learning organization by enabling Mission staff to adaptively manage using evidence and collaboration.
- The incumbent builds the Mission’s capacity by sharing best practices, conducting training sessions, and designing and implementing systems that promote a culture of CLA.
- The incumbent is primary Mission contact with USAID/Washington PPL and AFR bureau staff on CLA.
- The incumbent is the Mission’s primary point of contact for the Government of Ethiopia in their effort to strengthen evidence-based decision making and learning.
- The incumbent, in coordination with M&E Specialist, coordinates and integrates LME throughout the program cycle, including Mission strategy, and project and activity design processes.
- S/he also monitors compliance with M&E requirements between USAID/Washington and the Mission.
- The incumbent is responsible for engaging Mission technical offices and takes part in any ad-hoc data calls from Washington, the host government, and donors group with regard to LME data.
- Support Program Office objectives throughout the program cycle to ensure that fit-forpurpose learning is used throughout the planning and implementation of the Mission’s programming.
- This includes providing guidance on developing and analyzing learning questions, creating/identifying indicators and targets in new project and activity designs, participating in post-award meetings to discuss CLA, cleaning up data, and analyzing individual partner work plans and monitoring and evaluation plans.
- Collaborate with Mission staff to ensure that implementing partner activities are in line with overall Mission objectives. Collaborate with USAID/Ethiopia technical teams and implementing partners to develop tools and checklists that facilitate evidence-based project management and program oversight, particularly for data quality analysis, documentation of project monitoring visits, and presentation of feedback to partners.
- Work closely with the Mission offices to maintain appropriate documentation about USAID programs and activities and expected results to be used for program planning and reporting processes.
- Collaborate with the Program Office and technical staff on the selection of new implementing partners through serving in Technical Evaluation Committees.
- Collaborate with the Mission’s communications teams to provide data that supports the generation of powerful communication products.
- In addition to the above tasks, the M&E Specialist should be prepared to periodically travel throughout the country to support USAID project monitoring visits.
The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the “Foreign Service National” Fellowship Program, in accordance with USAID policy.
3. Supervisory Relationship: The incumbent will report to the Program Officer Learning Team Lead or his/her delegate. It is expected that s/he will work independently to perform major duties and responsibilities in a manner which is highly collaborative with and supportive of the work of Mission teams. S/he will consult with the Program Officer, and/or his/her delegate, on Agency and Mission collaboration, learning, and adapting policies.
4. Supervisory Controls: No direct supervision responsibilities. However, duties require overseeing the quality of CLA/M&E work by implementing partners through independent assessments of performance data and M&E systems; design, develop, oversee and backstop Technical Office M&E staff and M&E systems; ensure that COR/AOR specific evaluation recommendations are incorporated into existing and follow-on programs and projects.
12. PHYSICAL DEMANDS
The work requested does not involve undue physical demands.
II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
- a. EDUCATION: Master’s degree in Economics, Statistics, Social Science, or the equivalent is required. Relevant experience and demonstrated prior professional experience directly related to program/project collaboration, learning, and adapting (CLA) or monitoring and evaluation (M&E).
- b. PRIOR EXPERIENCE: A minimum of five (5) years of progressively responsible experience in program monitoring, and/or evaluation in a developing country is required; experience with developing and managing monitoring systems is essential; direct experience with USAID, other donor organization, and assistance programs is highly desirable.
- C. LANGUAGE: Level IV (fluent) in English and Amharic.
III.EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.
Therefore, the TEC will conduct interviews with all offerors in the competitive range and provide the final rating and ranking of the offerors based on the interview and/or written test. The CO will consider findings from the reference checks as part of the responsibility determination.
- EDUCATION (10 points): Master’s degree in Economics, Statistics, Social Science, or the equivalent is required. Relevant experience and demonstrated prior professional experience directly related to program/project collaboration, learning, and adapting (CLA) or monitoring and evaluation (M&E). Additional evaluation points will be given to offerors who exceed the minimum requirement.
- EXPERIENCE (50 points): A minimum of five (5) years of progressively responsible experience in program monitoring, and/or evaluation in a developing country is required; experience with developing and managing monitoring systems is essential; direct experience with USAID, other donor organization, and assistance programs is highly desirable.
- KNOWLEDGE, SKILLS, and ABLITIES (40 points): Knowledge of collaboration, learning, and adapting (CLA) and monitoring and evaluation (M&E) practices and systems and statistical/analytical data analysis is required; familiarity with databases and computer software is desirable; knowledge of USAID administrative and technical requirements is desirable. Strong computer skills are required; excellent interpersonal skills are required; incumbent is a self-starter with strong organizational skills.
IV.SUBMITTING AN OFFER
- 1. Eligible Offerors are required to complete and submit the offer form and submit the offer form DS-174 Application for U.S. Federal employment along with a cover letter and resume written in English. The DS-174 Application form can be found in the U.S. embassy website https://et.usembassy.gov/embassy/jobs/; or https://www.usaid.gov/ethiopia/work-withus/careers/ds-form-174-ccn-application.
- 2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I.
- 3. Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.
- 4. Application must be submitted ONLY via firstname.lastname@example.org and the email subject must say– solicitation 72066320R10020, USAID Program Management Specialist - Collaboration, Learning, and Adapting (CLA)
- 5. Be sure to include your name and the solicitation number at the top of each page.
- 6. Please submit the application only once; and
- 7. Late and incomplete applications will not be considered; the application must be submitted before or on the date of filing at 5 p.m. (Close of Business).
V. LIST OF REQUIRED FORMS PRIOR TO AWARD
Once the Contracting Officer informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms.
- 1. Medical History and Examination Form (Department of State Forms)
- 2. Questionnaire for Non-Sensitive Positions (SF-85)
- 3. Fingerprint Card (FD-258)
VI.BENEFITS AND ALLOWANCES
As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:
- 1. BENEFITS: Group life insurance, medical coverage.
- 2. ALLOWANCES (as applicable): Meal allowance and miscellaneous benefit allowance.
Per the Mission’s policy.
VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs
USAID regulations and policies governing CCN awards are available at these sources:
- 1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
- 2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.
The United States Government, represented by the U.S. Agency for International Development (USAID/Ethiopia), is seeking offers from qualified persons to provide personal services under contract as described in the attached solicitation for Collaboration, Learning and Adapting Specialist (FSN-11).
For your application to be considered, the following documents must be submitted:
For other application instructions/procedures please see the attached solicitation.
Overview of Recruitment Process
Thursday, August 6, 2020 - 10:15am
Last updated: August 06, 2020