The Contracts Manager will work in conjunction with the Director of Contracts to manage the substantive life-cycle of multiple contracts, and ensure the necessary contracts tracking systems to manage a large number of sub-contracts and grantees (i.e. including transaction and investment advisors, financial institutions, private companies, and other partners) and manage cost-shared, performance-based sub-contracts and grants to support global health supply chain (GHSC) commodities procurement, in accordance with Palladium’s and USAID’s policies and procedures.
Roles and Responsibilities:
- Manage full cradle-to-grave procurement cycle of contracts through to closeout.
- Provides contractual/regulatory guidance and ensures contract compliance in accordance with terms and conditions of the contract.
- Prepares, organizes, and maintains contract records and files documenting contract award, modification, performance and compliance.
- Oversee overall contract administration, compliance and implementation procedures, and ensure compliance with USAID and Palladium procurement regulations.
- Develop acquisition/procurement packages and related documentation such as SOWs, cost analysis, justifications, and approvals.
- Negotiate contract terms and conditions with subcontractors, vendors, and consultants.
- Oversee, maintain, and update new and existing contract documents such as consulting agreements, subcontracts, purchase orders, and modifications.
- Develop and implement a contract(s) tracking system as well as a subcontractor tracking system to ensure the timely and correct execution of all agreements and subcontract awards.
- Extensive progressive experience in project and contracts management; USAID contract management, proposal cost and budget development preferred.
- Demonstrated experience working on USAID drug and supply chain contracts.
- Strong organizational skills to ensure documentation is filed professionally and accurately for internal and external audit.
- Must be familiar with the Federal Acquisition Regulations (FAR), the USAID Federal Acquisition Regulations supplement (AIDAR), 2 CFR 200, USAID ADS series, DoS Standardized Regulations.
- Comprehensive knowledge of U.S. Government service-type cost reimbursable, T&M, and fixed price Acquisition and Assistance management.
- Demonstrated ability to analyze complex contracts clauses.
- Ability to communicate effectively and high comfort level writing and presenting data and information in a compelling way to difference audiences.
- Excellent written and spoken English and ability to communicate across technical disciplines and non-technical audience required. Ability to speak and write French a plus.
About the Organization
Palladium is a global leader in the design, development, and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities, and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.
For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.