Coordinator, Operations, Europe and Eurasia Division

Job Description

Chemonics seeks a Coordinator, Operations to join the Europe and Eurasia (E&E) Division. The coordinator will provide entry-level operations and project administration support and completes professional and administrative tasks related to supporting the E&E division and global project(s) implementation. This role requires on-site work in our Washington, DC office location as part of our hybrid, flexible work structure. The Europe and Eurasia division currently has a portfolio of 23 active projects in technical sectors spanning economic growth, education, water, agriculture, democracy and governance, and peace and stability. We are looking for candidates that will contribute to the success of our business unit by serving as proactive and effective partners to our division and project office staff. Strong candidates will have developed communication skills, be adept at learning new systems quickly, bring strong organization skills, and have excellent attention to detail. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities:

• Assists in responding appropriately and quickly to requests for support; follows established policies, processes, and procedures
• Follows up on assigned operations tasks within established processes and procedures
• Organizes meetings and drafts meeting agendas
• Prepares correspondence for immediate supervisor for review and signature
• Organizes and maintains executive files and oversees BU filing systems
• Backstops operations team on their overseas assignments
• Assists with archiving, audits, and management of closed projects
• Assists proposal teams in specific line roles, including past performance writer, corporate capabilities writer, or other roles as appropriate under supervision
• Tracks all staff travel, leave schedules, and contact information
• Provides travel support for employees and consultants by gathering relevant travel information, reserving tickets, and seeking necessary travel authorizations and approvals; liaises with travelers to collect expense reports and required backup documentation
• Prepares and distributes BU calendar of activities, deadlines, and staff vacation and travel
• Coordinates with office services and IT support on facility, equipment, and supply needs
• Prepares and files personnel forms, purchase orders, travel authorizations, and other standard forms
• Assists with calendar management/scheduling and meeting preparation for executive(s)
• Helps prepare presentation materials, documents, and other printed materials
• Performs other duties as required

Qualifications:

• Associates degree or equivalent work experience
• Experience with data entry, filing, cataloguing, retrieving, and preserving records preferred
• Communicates clearly and concisely in verbally and in writing
• Demonstrated experience multitasking with attention to detail, organization, and time management skills
• Demonstrated experience following standard practices and procedures, receiving general instruction and supervision, and contributing to projects and initiatives, whether in an academic or professional setting
• Excellent customer service and interpersonal skills
• Works independently and as part of a team
• Demonstrated resourcefulness in problem-solving and initiative to learn new skills
• Knowledge of Microsoft Office applications
• Demonstrated leadership, versatility and integrity

Application Instructions:

Apply by 11:59 PM (EST) on July 4th, 2024. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an Equal Opportunity Employer
Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Pay Transparency Nondiscrimination Provision
Chemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)

The Salary Range for this position is expected to be: $45,680 - $57,100.

An employee’s pay position will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs.

We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, ESOP, 401(k), and other benefits to eligible to US based employees. Please visit https://chemonics.com/life-at-chemonics/our-benefits/ to find out more about the benefits this position is eligible for.

About the Organization

Chemonics International is a global consulting firm promoting economic growth and higher living standards in developing countries. Our experience in 135 countries has taught us to value solutions that are multi-disciplinary, that incorporate diverse voices and local needs, and that integrate strategies and innovations from many sectors. Our fundamental goal is to achieve substantial and lasting impact - to make a difference in people's lives.