Statement of Duties to be Performed
Major Roles and Responsibilities
A. Program Office Core Functions
● Provide leadership and clear, organized guidance across the program office to ensure effective completion of Agency and/or Mission program cycle deliverables including but not limited to standard processes, program cycle tasks, or last-minute information requests that may cut across the program cycle (strategy, budget, planning, monitoring evaluation and learning, VIP briefers, etc.) with short turnaround times.
● Effectively prioritize, and contribute directly to the achievement of Program Office work efforts, which includes program analysis as well as strategic program planning, budget projections, and support for monitoring, evaluation, and outreach activities.
● Provide general program-related services and advice to the SPO, Mission’s technical offices, the Mission Director, and other USG representatives on all aspects of USAID programming in Niger.
● Advise on the implementation of the learning aspects of USAID Program Cycle guidance, including program performance management and monitoring and evaluation.
● Provide leadership for the Mission’s Document Outreach and Communication (DOC) responsibilities, including supervising a DOC PSC and working with State Department’s Public Diplomacy Section for events management, briefings, social media, press, etc.
● In close collaboration with the SPO and the Mission Director, support the planning and facilitation of the monthly Implementing Partner meetings, including quarterly in-person meetings, and other ad hoc meetings, including with Government of Niger counterparts.
● Establish and maintain professional working relationships with local government agencies, local businesses, key implementing partners, and local leaders.
● The Deputy Program Office Director serves as the alter-ego of the SPO, serves as Acting Office Director during absences of the incumbent, and shares supervision of the Program Office with the SPO.
● Serve as the Activity Manager or Agreement Officer’s Representative/Contract Officer’s Representative (AOR/COR) for one or more activities managed by the Program Office. This currently includes the Sahel Collaboration and Communication cooperative agreement and the Monitoring, Reporting, and Capacity Strengthening contract. Currently, the AOR/CORs of these awards are based in the USAID/Senegal Sahel Regional Office’s Program Office and report to Niamey but will be shifted to USAID/Niger depending on the timing of AOR/COR certification.
● Provide technical expertise and oversight, strategic leadership, and activity management support/mentoring/guidance and recommendations to management regarding USAID monitoring, evaluation, and learning across all sectors.
● Guide the Program Office and technical offices on research design and methodologies, applied research studies, impact assessments, knowledge capture and sharing, and the application of learning to program and project design and management.
● The USAID/Niger Program Office has a lead role in advising, monitoring, and promoting gender integration and inclusive development throughout all Mission programs and processes. The Program Office, in coordination with technical teams, leads the completion of mandatory gender and social inclusion analyses, and ensures that findings are integrated throughout the program cycle in the following processes and documents or their equivalent.
● The Program Office, in coordination with technical teams, facilitates the review of all project and activity documentation to ensure that all Agency and Mission gender equality guidance and regulations related to development of new projects and activities are followed. The Program Office ensures reporting on gender equality, women’s empowerment, and inclusive development in annual operational plans (OPs), and performance plans and reports (PPRs), and other required reporting.
● The Program Office ensures that Portfolio Reviews include discussion of how projects and activities contribute toward the Agency-level outcomes in the Gender Policy.
B. Portfolio Planning Management
● Manage the implementation of the Country Development Cooperation Strategy, coordinate with the Embassy on the Integrated Country Strategy, and participate in the development of interagency foreign assistance plans, budgets, and reports, including Congressional Budget Justifications, Operational Plans, and Performance Plan Reports.
● Support the USAID/Niger Mission strategic planning efforts, including advising the Mission on strategic direction based on Agency guidance and processes as well as program portfolio performance and context.
● Help ensure the coordination of programs, policies, objectives, and priorities as they pertain to the ongoing implementation of the portfolio.
● In coordination with the budget analyst, conduct administrative and financial analyses, participate in quarterly financial reviews for necessary reprogramming and incremental funding requirements, develop and track budget preparation, and other budget requirements for the USAID/Niger portfolio.
● In close collaboration with the Office of Acquisition and Assistance (A&A), advise and assist technical staff in procurement and obligation planning so that announcements on the A&A Business Forecast and the obligation of funds are made in a timely manner.
● Work with the Program Office and USAID/Niger’s senior leadership team to implement an effective, Mission-wide strategic level Performance Management Plan (PMP) and tracking of project design and procurement timelines.
● Support the preparation and management of portfolio reviews, both within the Mission and with the Government of Niger.
● Oversee the review unsolicited proposals process, including the circulation of unsolicited proposals among the Mission staff for feedback, and their preparation and release of associated correspondence.
● Supervise/Work with the Mission’s technical teams to ensure all of USAID/ Niger’s portfolios actively integrate gender equality, women’s empowerment, and inclusive development principles and practices across the Program Cycle.
C. Reporting
● Assist with, or be delegated to lead, completion of annual reporting requirements and provide quality checks on various documents and processes such as the Performance Plan and Report, Operational Plan, Mission Resource Request, and other reporting documentation.
● Prepare/clear briefing papers, notes, and presentations on the USAID/Niger portfolio.
● Contribute to development of and quality control for all mission reports, including portfolio reviews, quarterly financial reviews, risk analyses, etc.
● Help ensure quality of and compliance with Agency regulations and guidance.
● Work with the Mission’s technical teams to ensure gender equality equities are incorporated into internal and external Mission communications, in addition to meeting gender equality reporting requirements.
MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
Education
Experience
CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: November 1, 2024 - 11:59 pm. (GMT +1)
