Statement of Duties to be Performed
Budget Reporting: 40%
● Manages the Operating Year Budget (OYB) reporting process.
● Maintains up-to-date records of relevant budget and other financial information (past and present) for internal and external briefings on USAID assistance managed by the Mission.
● Responds to ad hoc budget related requests from USAID/Washington and Mission management.
● Reviews program budget inputs for the annual Operational Plan, Mission Resource Request, Congressional Budget Justification, and other related planning documents.
● Coordinates and engages with Mission management and technical teams on all budget issues.
Budget Analysis and Management: 30%
● Develops and manages a system of tracking the Mission’s current-year OYB. In conjunction with the Financial Management Office, conducts Mission pipeline reviews and tracks the status of follow-up actions.
● Maintains up-to-date and accurate official files on Mission allowances, obligations, expenditures, and pipeline data, as well as complete files of major program documents, including bilateral grant agreements and their amendments and other program financial documents in accordance with Mission filing policies. Ensures that electronic files are regularly maintained.
● Prepares Field Support budget requests in coordination with technical teams and the Senior Program Budget Specialist.
● Tracks the payment of parking fines, IT support costs, and program support costs.
● Assists the Senior Program Budget Specialist in preparing the annual Operational Plan’s program support budget and Development Objective Grant Agreements and their amendments for signature and obligation.
Budget Allocation: 15%
● Provides analysis of program budget pipelines, expenditures, mortgages, and historic trends to Mission management for consideration in budget formulation.
● Provides fiscal data to technical offices for the programming and management of funds.
● Manages and routinely updates the Mission Budget Tool and advises technical teams in the correct use of this internal financial management tool.
Assistance to Program Office: 15%
● Assists the Senior Program Budget Specialist in collecting information and performing analyses on host country annual budgets and host country strategic plans.
MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
A. Education: A minimum of a bachelor’s degree or its equivalent in administration, finance, accounting, economics, or a related field is required.
B. Prior Work Experience: At least five years of closely related professional experience. Experience in budgetary and financial analysis as well as general interpretation of program data. Experience in project management.
C. Language Proficiency: Incumbent must be proficient in both English and French (Level IV), speaking and writing. Will be tested.
CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: January 14, 2025 at 17:00 (Kinshasa Time)
