Finance and Contract Manager

Job Description

Organization Overview

The International Health Division is committed to the improvement of health and healthcare delivery around the world. Serving both the public and private sectors, our efforts include health policy research and evaluation, health promotion and disease prevention, health finance, and health systems management. Our impact is felt in policies that ensure healthcare access for women, children, and individuals with special needs, in strengthening health infrastructures, and HIV/AIDS solutions.

Opportunity

Abt Associates seeks a qualified Finance and Contract Manager. This individual will be responsible for managing the administration of all components (financial, contractual and administrative) of one or several contracts, or managing the complete financial or the complete contract management of complex contracts. He or she will liaise with client’s management level, including technical management. This position is involved in division’s new business proposals or has other responsibilities outside the managed contract.

Key Roles and Responsibilities

• Responsible for the administration of contracts and subcontracts. Works narrowly with Contracts to create new sub contracts and/or modifications to contracts and/or sub contracts. Maintain ongoing day to day interaction with subcontractors, grantee organizations and vendors regarding task assignments, billing questions etc.
• Fully responsible for vendor and consultant contracts.
• Define and develop contract management procedures for specific contracts; inform and train project employees and contractors on contractual procedures.
• Assure compliance with Company, client, local and other legal administrative requirements and regulations; ensure timely completion of project deliverables; perform project and field audits to control compliance and create audit reports.
• Responsible for correct financial reporting to client and Division.
• Develop and manage financial monitoring and reporting systems, track division budgets and financial indicators, including billability, accounts receivable and accounts payable; comply to all contract reporting requirements; review all projects’ expenditure; control cash flow; develop and monitor fields’ financial systems; develop the division / portfolio’s operating plan.
• Work with management to develop the administrative and sales budgets; create sub contract budgets; oversee the creation of the field budgets; develop revenue plans (backlog plans).
• Work with management and business development to develop cost proposals for extension of contracts and for new bids.
• Conduct risk analysis; advises management of improvements or implements improvements in existing contracts; review non pricing risk factors, such as conflict of interest, and develop and implement solutions.
• Develop and monitor administrative, procurement and logistics systems, oversee adherence to policies and processes and ensure standardization; ensure effective measurement of timing and contractual agreements; track all orders and expenses; train field staff, contractors and domestic employees.
• Work with HR to establish local HR administration processes, including recruiting, compensation and staff development; responsible for day to day HR management in the field; ensures all processes are being followed.
• Oversees and trains field employees and domestic employees.
• Follow up with client’s project management and provide and present clients with regular progress reports.

Preferred Skills / Prerequisites

• International project, finance and contract management experience required.
• Extensive experience with the clients’ regulations and administrative system (USAID, EPA, private industry).

Minimum Qualifications

• BA/BS with 10 years of experience OR the equivalent combination of education and experience.

About the Organization

Abt Associates is a mission-driven, global leader in research and program implementation in the fields of health, social and environmental policy, and international development. Known for its rigorous approach to solving complex challenges, Abt Associates is regularly ranked as one of the top 20 global research firms and one of the top 40 international development innovators. The company has multiple offices in the U.S. and program offices in more than 40 countries.

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits.