Job Description
Position Overview
International Law Institute seeks a Finance and Operations Manager
The Finance and Operations Manager plays a central role in managing ILI’s day-to-day financial, accounting, administrative, and operational functions. This position requires a proactive professional who thrives in a nonprofit environment, someone who can seamlessly move between preparing budgets, processing payroll, preparing invoices, supporting board governance, and ensuring accurate financial reporting.
This position requires a hands-on professional who not only manages processes but actively executes them, taking full ownership of the financial and operational details that ensure the organization functions effectively and with precision. The job is based in Washington, D.C.
Key Responsibilities
Oversee all aspects of financial management, including accounting, budgeting, financial reporting, contracts management, and treasury functions.
Finance and Accounting
- Manage all aspects of accounting, including accounts payable, accounts receivable, bank reconciliations, and monthly close (accrual basis).
- Prepare monthly management reports and financial statements in accordance with GAAP.
- Oversee cash flow management, budgeting, forecasting, and cost allocation.
- Support the biennial audit and ensure compliance with federal, state, and reporting requirements.
- Maintain financial and management reporting for multiple funding sources (U.S. government, international agencies, and private organizations).
- Oversee company banking and treasury functions.
Contracts and Technical Assistance
- Assist with proposal and budget development and review new proposals with the development team.
- Serve as the primary accounting contact for contract-based projects
- Prepare invoices per contract requirements and ensure compliance with project-specific terms.
- Oversee Work-In-Process (WIP) tracking and reporting to support billing readiness.
- Maintain client invoicing and consultant payment platforms.
- Provide ad hoc financial and performance reports as requested.
- Review travel reimbursements for compliance with contract guidelines.
Training Programs
- Oversee pre- and post-seminar financial administration, including participant invoicing, payment tracking, and revenue recognition.
- Manage instructor payments and seminar-related expense reporting for profitability analysis.
- Prepare monthly analytics on course revenue, participation trends, and budget-to-actual performance.
- Coordinate with program administrators to ensure timely and accurate seminar closeouts.
Human Resources and Administration
- Administer payroll, benefits, and employee onboarding via PEO company.
- Oversee timekeeping, open enrollment, and HR compliance.
- Respond to employee HR inquiries and maintain updated policies and procedures.
- Manage organizational insurance policies and annual corporate filings.
Governance and Board Support
- Assist the Board Secretary and Treasurer with governance materials, reporting, and audit coordination.
- Provide supporting materials and ad hoc analyses for board and committee meetings.
Qualifications
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field
- 8-10+ years of progressively responsible experience in accounting or financial management, preferably in a nonprofit environment.
- Proficiency with accounting software (e.g., QuickBooks) and Excel; familiarity with payroll and HR systems, such as PEO administration, is a plus.
- Strong understanding of GAAP and nonprofit accounting principles.
- Excellent attention to detail, organization, and follow-through.
- Ability to work independently, manage multiple priorities, and adapt to changing needs.
- Comfortable working in a small team where collaboration and hands-on execution are essential.
- Strong analytical and Excel/reporting skills
- Excellent written and verbal communication
- Ability to work independently and manage multiple priorities
- You will not now, nor in the future, require visa sponsorship for employment and are currently legally eligible to work in the United States
Benefits
- Competitive salary
- Health, dental, and vision insurance
- 401(k) with 6% employer match
- Paid time off and holidays
Why Join ILI
- Be part of a small, mission-driven organization making an impact globally.
- Work closely with leadership and program staff across finance, operations, and programs.
- Gain broad exposure to all aspects of nonprofit management—from accounting to HR to program delivery.
About the Organization
The International Law Institute is a small non-profit organization dedicated to building resilience and economic empowerment through the rule of law for human development around the world. Over its 70 years, ILI has worked with more than 180 governments, all of the major multilateral development banks and bi-lateral aid agencies, as well as the principal multilateral and international legal standards setting bodies. We have trained tens of thousands of lawyers and other government officials in legal, management and regulatory matters. ILI is a global leader in providing technical assistance and capacity building on policy, legal, and regulatory matters to foster the sustainable and inclusive economic growth of both developing and emerging economies.
