Job Description
The role
The role will be home-based, with occasional international travel. The role will cover part-time, 2.5 days per week (FTE = 0.5).
The team
You will be a major part of a small team of excited, ambitious, supportive and passionate individuals. In addition, you will work closely with the Board members, composed of global leaders in the animal protection movement.
Key relationships
- CEO (manager)
- All members of the WFA team
- Members of the WFA, across a wide range of roles, cultures and locations
- WFA Board members
- Auditors, vendors, and HR agencies
The successful individual
You will be someone with the keenness and vision to shape a vibrant future for a new, exciting organization. You will need to have varied experience and expertise sufficient to manage different areas of finance and governance day-to-day. You will have a character which is capable of both finely detailed scrutiny and seeing the bigger picture. Your interpersonal and communication skills will help colleagues be involved in financial management, foster a positive atmosphere within the team, and help build strong relationships while creating a welcoming and inclusive environment for all employees. You understand that the success of WFA lies at the intersection of various areas such as finance, governance, human resources, policy advocacy, and resource mobilization. You will need to be a team-player who loves working with brilliant colleagues across diverse organizations to achieve unprecedented results.
Main responsibilities:
The Finance & HR Manager is responsible for WFA’s overall financial management, HR and governance administration, in order to support the management of the association.
Main duties:
1.Financial administration, recording, control, budgeting and reporting
- Books all income and expenditure in accounting software both legally and analytically
- Collects, controls and then enters supplier invoices into the software
- Researches and resolves invoice discrepancies and issues;
- Manages time tracking per staff member per work area to ensure project control and swift adjustments in case of over/underspend;
- Records all costs analytically;
- Performs monthly bank reconciliation;
- Issues invoices on behalf of the organization; performs payments to employees by receiving and verifying expense reports;
- Analyses accounts payable and receivable, tracks expenditure and income against the budget and reports on variance; generates monthly legal and analytical management reports, quarterly Board reports and annual General Assembly reports, including financial position and trend analysis;
- Closes and produces the annual accounts (profit and loss, balance sheet, cash flow statement), and manages the annual audit process;
- Produces financial reports for donors as required;
- Optimizes financial governance processes and supports prudent financial management and reporting, by developing and operating due processes and systems for financial scenario planning, budgeting, reporting, analysis and risk management.
2. Human relations and resource management
- Provides advice for management (in liaison with outsourced HR services) on questions relating to HR policy, remuneration, and employee relations management;
- Ensures the WFA’s employee and HR policies and practices are fit for purpose and in line with the WFA strategy and resources.
3. Governance support
- Support the CEO in managing the Board meetings, reporting, and governance policies;
- The employee may be asked to undertake reasonable additional duties, as required in line with the above or other organisational needs.
Person specification
Education
- A Master’s level education in a relevant degree, or equivalent work experience.
- Desirable: Chartered/ certified or advanced qualifications.
Experience
- Essential: Relevant finance administration/bookkeeping experience.
- Essential: Proven experience of financial budgeting, reporting and managing auditing processes.
- Desirable: Experience of non-profit and US GAAP, CRM and Quickbooks proficiency, expertise in developing funding proposal, working experience with colleagues from diverse backgrounds.
SKILLS
Financial Skills:
- Critical thinking: You independently take initiative in identifying and solving financial issues and bottlenecks in WFA’s operations. You are passionate in developing a creative funding proposal.
- Financial skills: Ability to accurately process, analyse and report financial data. You strive for accurate financial forecasts, analyses and reporting to contribute to effective decision-making and the achievement of financial objectives.
- Collaboration: You work together with various stakeholders to jointly optimize and improve financial processes.
- Planning: You organize and structure your work around financial planning, budgeting and reporting, to meet deadlines and monitor progress.
- Communication: You are able to communicate financial information clearly to your colleagues, and responds to the needs of stakeholders to improve your financial processes.
HR and Governance Skills:
- Payroll Management: You process payroll accurately while adhering to legal and regulatory requirements, and you ensure WFA complies to relevant labor laws, such as benefits regulations, fiduciary responsibilities, and non-discrimination laws.
- Recruitment and Onboarding: You develop and implement strategies for recruiting, interviewing, and onboarding new employees.
- Employee relations and performance Management: You handle and resolve employee issues, implement performance evaluation systems, plan and manage staff retreat and training.
- Policy Development: You draft, implement, and update HR and governance policies and procedures to ensure compliance with legal requirements and organizational goals while promoting a culture of ethical behaviours and maintaining DE&I throughout the organization.
- Desirable: HR certification and specific certifications related to non-profit governance and compliance.
ATTRIBUTES
- Essential: Strong communication, writing, and presentation skills in English;
- Essential: Multi-cultural awareness, great sense of humour, positive outlook;
- Essential: Proactive, independent, organized and reliable;
- Essential: A strong sense for detail while able to grasp and analyse the bigger picture;
- Essential: Ability to work with others constructively and encourage engagement with due process.
Benefits:
We offer a competitive salary package that includes health insurance, paid leave, flexible work hours, opportunities for training and international staff retreat.
You must have the right to work in your location. You will be employed in that country. WFA is unable to support any visa application process.
The above job description is subject to amendment or discussion with the successful applicant before appointment. We would like to receive your CV and motivation, in which you explain in a maximum of 1 A4 page why your work experience and competencies match this function. Your motivation will be taken into account during the selection procedure. If your CV and motivation match the job requirements, you may be invited for an interview. We welcome applications from individuals of all backgrounds and locations, embracing diversity in gender, age, disability, religion, sexual orientation, and cultural identity.
Closing date for applications is 31 August 2024. Starting date for the post is subject to discussion.
Send your CV, salary expectation, and motivation letter to: application@wfa.org
