Job Description
Social Solutions seeks a Finance and Operations Manager who will work in support of our project financial activities, provide contract compliance support, and operational and administrative support to the project. The Finance and Operations Manager will be a key component of the ongoing design and development of the corporate finance team and will play a significant role in the development of policies and procedures to role out across the company.
Responsibilities
- Manage the home office financial reporting of a USAID project, providing guidance, training, and technical assistance to financial and non-financial management personnel
- Prepare accurate quarterly financial reports, prepare government reports for USAID
- Work closely with the Project Director and as well as field and corporate finance and accounting departments to set up all necessary financial and operation procedures
- Participate in monthly financial meetings with corporate finance and Project leads
- Provide ongoing financial administration to the project, including the processing of approvals for procurements, consultant agreements, and vendor invoices
- Review monthly invoices
- Prepare annual project and corporate budgets and revise budgets quarterly
- Ensure that the account records are up to date at all times, and are orderly, well kept, and readily available for reference and audit, when required
- Ensure that Social Solutions policies procedures are met when tracking and maintaining accounts
- Ensure that the project operations are in compliance with all USAID and Social Solutions procedures
- Create and maintain financial reporting and tracking systems that provide basic data on expenditure against the budget and develop/recommend cost cutting and compliant strategies where necessary
- Oversee the local procurement of goods and services, in coordination with the PD following all relevant USAID and Social Solutions policies and procedures, including:
- Prepare and conduct local tenders
- Maintain registry of local and regional vendors
- Organize the receipt and assessment of quotations, and the selection of preferred bids
- Participate in organization of workshops and meetings, responsible for venue booking and managing invitations
- Manage all project staff travel and other logistics to ensure smooth project implementation
- Obtain USAID approvals for travel, procurement, and other requirements in accordance with Social Solutions policies and donor requirements
- Collaborate with Social Solutions accounting office to ensure payments to consultants, vendors, and field offices
- Provide technical assistance as required to overseas Project Accounting staff
- Liaise with other department staff to address financial and contractual issues
- Participate in weekly staff meetings
Qualifications
- Bachelor’s Degree (minimum), or a Master’s Degree (desirable), in Business, Administration, or relevant field
- At least 3-4 years of professional experience managing project operations, financial and contractual aspects of international development projects, preferably USAID-funded projects
- Ability and willingness to travel internationally 1-2 times a year
- Familiarity with AIDAR, FAR and ADS rules and regulations
- Familiarity with PEPFAR reporting
- Strong analytical and computer skills, including significant experience with excel, and accounting packages
- Experience in logistics, procurement, and routine administrative office support is a must
- Collaborative and team-oriented approach to working with colleagues
- Excellent verbal and written communication skills and attention to detail
About the Organization
Social Solutions International, Inc. is a woman and minority-owned company. Social Solutions emphasizes quality research and evaluation, training and technical assistance, and institutional support services. We are a mission-driven organization that believes that superior science can improve the world. Social Solutions is dedicated to the creation of social and health solutions to improve the welfare of underserved populations worldwide.
