Finance & Operations Manager (CHIME & Projects)

Job Description

DESCRIPTION John Snow Inc. (JSI) is a private-public health organization that provides high-quality technical and managerial assistance to public health programs around the world.

The Finance and Operations Manager (FOM) will be responsible for direct financial and operations management for the Centrally funded and Center’s projects and ensuring that the financial systems and internal controls are in place and in line with JSI and client policy. The FOM will serve as the focal person for budget and disbursement processes of relevant field offices. S/he has primary responsibility for contract management as well as for subcontract administration and procurement for those projects. S/he will work under the direction of the Senior Finance and Operations Manager and Finance and Operations Director. The ideal candidate is organized, self-driven, flexible, has excellent interpersonal skills and is solution and outcome oriented. The candidate works well with others, but can operate independently, is team oriented, and has experience mentoring, coaching, and building capacity of field-based staff. The ideal candidate would be based in JSI’s Office in Arlington, VA. Eligible candidates may also work from any of JSI’s domestic offices, or work remotely from states where JSI R&T is registered (AZ, CA, CO, DC, GA, IL, ME, MD, MA, NH NJ, NM, NY, NC, PA, RI, VT, WA, WI).

• RESPONSIBILITIES

Operations/Contractual responsibilities:

• Ensure compliance with JSI’s procedures and regulations in implementation of all Project activities.
• Manage all Administrative, Operational and Human Resource functions and provide guidance and oversight to field staff.
• Collaborate with the Project Director to ensure coherence between programmatic activities and financial provisions.
• Lead sub management in all financial and contractual aspects.
• Prepare, negotiate, manage and ensure compliance of all vendor contracts, subcontracts and consulting agreements.
• Supervise, manage and participate in the setup and maintenance of field offices.
• Oversee the creation, maintenance, and adherence to the JSI Operations Manual and Local Hire Employee Manual. Work with field offices to ensure procedures and manuals are compliant with local laws and donor regulations.
• Supervise the field operations staff and support in setting priorities, and identifying areas of risk and efficiency in the project’s operations.
• Assist the field offices with all issues related to field office human resources, including all local field staff hiring, salary negotiation, management of the annual review process, finalization of local hire agreements, and compliance with local labor laws. Manage expatriate staff allowances and payments.
• Provide key inputs in work planning processes.

Financial responsibilities:

• Review the project agreements to ascertain compliance with financial requirements.
• Monitor projects’ financial program to ensure appropriate design, implementation, and management of financial systems.
• Travel to field offices for start-up, close-out, trainings and financial reviews.
• Final review and approval of field accounts (monthly Quickbooks) and ensure a continuous training and improvement process is in place for the field staff.
• Lead the preparation of project budgets and modifications.
• Directly supervise the field office financial staff, and provide training and support to those staff. Work with the field and headquarters staff to ensure that corporate and donor policies and procedures are adhered to and standard accounting practices are utilized.
• Provide support and training to program staff on how to analyze budget vs actual expenditures to identify problem areas and make appropriate recommendations to program and financial staff.
• Serve as the point person for JSI-related financial queries, reviewing monthly field office projections, coordinating all correspondence from the field office regarding wiring of cash, payments and other financial matters.
• Manage, monitor, and update project budget, expenditures, projections, and obligated funds; review and analyze variations and review with the Project Director to inform programmatic decision making.
• Lead preparation of financial reports to clients.
• Ensures timely submission, review and approval of purchase orders, expenses reports, payments to vendors, consultants, and subcontractors.
• Facilitate all internal audits related with project funds with the field.

New Business Development:

• Review Requests for Proposals and other procurement documents to ensure financial proposals meet requirements.
• Preparation of financial proposals – budgets, narratives and other required financial documentation for various donors.
• Lead and/or contribute to negotiation of awards with clients and partners (budget, contractual, etc.).

QUALIFICATIONS

• Bachelor’s degree in a related field required, Masters’ degree preferred
• Minimum of five years’ experience in the finance and operations components of international development projects
• Strong financial management and budgeting skills
• Good knowledge of international donor rules and regulations, e.g. USAID, GAVI, BMGF, GF, UNICEF, etc.
• Experience managing large and complex subawards.
• Ability to work independently, without day to day supervision, take initiative, solve problems and follow up
• Ability to independently plan, execute and complete tasks while addressing daily Operations details
• Dynamic team player with strong multicultural communication skills
• Strong organizational skills
• Ability to multitask and manage competing priorities
• Proficient with Microsoft Excel and Word, knowledge of QuickBooks preferred
• Willing and able to internationally, if needed, up to 15% time.

Salary commensurate with experience.

Interested candidates should submit their resumes and cover letters online by 12/23/2022.

About the Organization

John Snow, Inc., and our nonprofit JSI Research & Training Institute, Inc., are public health management consulting and research organizations dedicated to improving the health of individuals and communities in the US and around the Globe.

JSI's mission is to improve the health of underserved people and communities and to provide a place where people of passion and commitment can pursue this cause.

For over 35 years, JSI and our affiliates have provided high-quality technical and managerial assistance to public health programs worldwide. JSI has implemented projects in 106 countries, and currently operates from eight U.S. and more than 40 international offices, with more than 500 U.S.-based professionals and 1,600 host country staff.