Dutystation: Kabul, Afghanistan
Functional responsibilities
Implementation project financial management
Budget planning and management
Accounting management
Cash and treasury management
Financial reporting
Team Management
Knowledge building and knowledge sharing
1. Implementation project financial management
Ensures the implementation of the project financial management, focusing on the achievement of the following results:
Advice to senior management on sound financial resources management.
Provide guidance on requirements for handling transactions concerning UNOPS’ financial practices and rules.
Continuous analysis and monitoring of the financial situation, presentation of forecasts for projects.
Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNOPS rules, regulations, policies, and strategies and IPSAS standards.
Implementation of the effective internal control, proper design and functioning of the financial resources management system.
Proper management of the contributions management and accounting for contributions to ensure that funds due to UNOPS are properly identified, consistently and uniformly classified, recorded on a timely basis, and received with sufficient supporting documentation.
Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions.
Proper planning, expenditure tracking and control on the utilization of the project of financial resources
Elaboration and implementation of cost saving and reduction strategies.
Monitoring of financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions.
Informs supervisors and other UNOPS colleagues at Headquarters of the results of the investigation when satisfactory answers are not obtained.
2. Budget planning and management
Manages the project budgets focusing on achievement of the following results:
Financial resources management through planning, guiding, controlling of the resources in accordance with UNOPS rules and regulations.
Preparation and monitoring of the project’s budget.
Processing of project budget revisions upon authorization by the Senior Management (can be done only based on signed documents and project budgets).
Elaboration of proper mechanisms to eliminate deficiencies in budget management.
Preparation of Budget variance reports
3. Accounting Management
Ensures effective accounting systems focusing on achievement of the following results in compliance with IPSAS and UNOPS policies and procedures:
Elaboration of the internal control framework which ensures that payment requests (RFP) are processed are e-matched and completed, financial transactions are correctly recorded and posted in Enterprise system (ERP); travel claims and other entitlements are duly processed and timely receipting of goods and services in the ERP system.
Timely accounting and reconciliation of all transactions.
Security for cash and valuable assets.
Proper management and accounting for contributions to ensure that funds due to the project are properly identified, consistently and uniformly classified, recorded on a timely basis and received with sufficient supporting documentation
Timely corrective actions on unposted payment requests, including RFPs with budget and fund check errors, match exceptions and unapproved payment vouchers. Follow up with HQ for timely resolutions on finance requests.
4. Cash and Treasury Management
Ensures effective cash management systems focusing on achievement of the following results:
Timely review of the monthly and quarterly cash flow requirement for the project to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNOPS staff at HQ on the results of the investigation when satisfactory answers are not obtained.
Weekly review of the Project cash balances in Enterprise system to ensure adequate cash to meet the project’s payment and fund commitment needs Primary contact with local bank management on routine operational matters.
Timely and accurate approval of bank reconciliation, including documented review of exceptions.
Timely preparation of monthly cash-flow forecasts for use by UNOPS Treasury to fund the local Bank accounts.
5. Financial Reporting
Prepare Quarterly Interim Financial Reports (IFR’s) for both the Senior Management and the Client, in the prescribed format.
Prepare and submit the Contribution’s Tranche requests, in prescribed format.
6. Team Management
Facilitate the engagement and provision of high-quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.
Provide oversight, ensuring compliance by team members with existing policies and best practices.
7. Knowledge building and knowledge sharing
Organize, facilitate and/or deliver training and learning initiatives for personnel on finance related topics.
Lead, approve and conduct initiatives on capacity development and knowledge building for Finance personnel, including network development, plans, learning plans and activities, Finance practice information and best practice benchmarking.
Oversee team’s contributions to Finance knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.
Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
Education/Experience/Language requirements
1. Education
An advanced university degree (e.g., Masters) in Finance, Management, Business/Public Administration, or other relevant discipline is required. A first-level university degree (e.g., Bachelor) in combination with some additional years of progressively relevant experience may be accepted in lieu of an advanced university degree
2. Work Experience
A minimum of five (5) years of progressively responsible experience in finance or accounting or project/programme management is required.
Experience in the preparation of financial statements is desirable.
Experience in implementing projects funded by the World Bank is desirable.
Experience in working in post crisis countries is desirable.
Knowledge of UNOPS financial rules and regulations is an advantage.
Financial management experience and use of electronic systems is desired.
Skills in budget preparation, financial reporting, coordination, and report writing is an asset.
Experience in developing countries or post-conflict environments is a strong asset.
Previous experience working with UNOPS in managing similar projects will be considered an asset.
Familiarity with the country context and programme/project regions is an asset.
Strong experience with project management tools and information management systems added advantage.
Experience/knowledge of Google Suite products, especially google forms, sheets, docs, and slides is an asset.
3. Language Requirements:
Fluency in written, reading and spoken English is required.
TOGETHER, WE BUILD THE FUTURE
UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.
Our mission is to help people build better lives and countries achieve peace and sustainable development.
We are proud of our people and embrace diversity and are committed to equal employment opportunities. Our workforce brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries from a range of backgrounds, and languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
