Frameworks Coordinator

Job Description

We have a great opportunity for an experienced administrator seeking to move into management. The Frameworks Coordinator will be responsible for ensuring the day-to-day operation of all of OPM’s framework contracts, disseminating opportunities and facilitating knowledge-sharing across the whole project cycle from pipeline, through acquisition, contract negotiation and project delivery, to close down.

The Frameworks Coordinator role is a pivotal position in OPM, working with a wide range of our consultants and support staff.

The Frameworks Coordinator will report to the Frameworks Manager and as part of this small team they will be given substantial coaching and support whilst also being given enough room to work autonomously.

Specifically the role’s responsibilities will include:

Consortium management

• Organise and minute regular consortium meetings with a) consortium management teams, and b) wider partners;
• Update and circulate quarterly newsletters to consortium partners; and
• Deputise for the Programme and Frameworks Manager as necessary, representing OPM at Consortium meetings, and DFID-led supplier meetings.

Pipeline management

• Ensure all framework administration processes are followed correctly;
• Encourage pre-positioning internally and across the consortium through attending meetings, advocating more generally and undertaking desk-based research on pipeline projects;
• Following release of a new pipeline from DFID, organise Expression of Interest rounds amongst all partners to decide on provisional Evaluation Managers for each;
• Track partners’ interest in the pipeline of projects released by DfID;
• Distribute opportunities (call downs) as they are announced by DfID, and shared with external partners within 24 hours, securing an Evaluation Manager and Project Manager promptly; and
• Run mini-competitions following call-downs (where necessary).

Call down and contract negotiation support

• Circulate briefings and templates at key points in call-down process; and
• Provide extra support during the bid and contract negotiation process to Bid Administrators and Project Administrators, especially providing advice where frameworks processes differ from standard acquisitions (where necessary).

Performance Improvement

• Seek feedback on existing processes and templates, adapt and improve as necessary; and
• Track and report on consortium-level performance to MT and consortium partners

To be considered for this role, candidates must have the following:

• Education to degree level (preferably in international development, social sciences or public management).
• Experience of working in acquisitions.
• Knowledge and experience of donor procurement processes.
• Experience of designing templates and streamlining processes.
• Good organisational skills: ability to effectively prioritise a high number of tasks, work calmly under pressure, and to agreed deadlines.
• Excellent IT skills including high level of competence with Microsoft Office (Word, and Excel in particular).
• High standard of both spoken and written English.

The successful candidate will be outgoing, organised, and a confident decision-maker who is eager to learn whilst being able to work under pressure.

This position is full-time and permanent in nature and is based in our central Oxford office. We offer a competitive salary, pension scheme and generous holidays.

How to apply

Interested candidates should apply on our website at http://www.opml.co.uk/aboutus/join-us by midnight on 15 May 2016.

About the Organization

Oxford Policy Management (OPM) enables strategic decision-makers to reduce social and economic disadvantage in low- and middle-income countries through a unique combination of high-quality analysis and more than 35 years’ practical experience in over 120 countries worldwide.

Supported by just under 300 specialists on three continents, we have the breadth and depth of expertise to develop effective and sustainable solutions for the care and protection of vulnerable and socially excluded groups. OPM’s expertise, which is underpinned by a strong commitment to capacity building, ranges from social and economic policy to public finance and management, political economy analysis and statistics.

Clients range from bilateral and multilateral organisations such as DFID, UNICEF and the World Bank through to governments, NGOs and private-sector organisations.

With offices in Bangladesh, India, Indonesia, Nepal, Pakistan, South Africa, Tanzania and the United Kingdom, we can provide our clients with rapid, local support and context-specific solutions.

If you are interested in opportunities at Oxford Policy Management, please see our careers page or email us at recruitment@opml.co.uk