GHSC-PSM Subcontract Manager

Arlington, Virginia, United States
Apply by 17 August 2018
Mid-level , Full-time staff position
Posted on 6 August 2018

Job Description

Chemonics seeks a subcontract manager to join the Global Health and Supply Chain Office (GHSCO) in support of the USAID Global Health Supply Chain Program - Procurement and Supply Management (GHSC-PSM) project. The manager will have an integral and crucial role in contributing significantly to the project’s success at a very high level. This is a strategic role that will, among other priorities, be the primary relationship manager for assigned subcontractor(s), lead the coordination and capacity building across various teams on the utilization of the consortium members and tools that are available for effective subcontract management. The chosen candidate will have day-to-day interaction with senior Chemonics leadership, GHSC-PSM staff and consortium leadership to identify project implementation opportunities and risks while contributing to the direction of USAID’s largest-ever procurement. Additionally, the manager will have the opportunity to provide guidance to country Project Management Units (PMUs), working directly with technical teams to ensure partners’ expertise is leveraged to introduce innovations to program implementation and achieve efficiencies. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities include:
  • Support the implementation of subcontract management best practices and risk mitigation strategies and approaches
  • Provide day-to-day support to subcontract negotiation, administration, and management for all major subcontractors at the IDIQ level
  • Coordinate with GHSC-PSM project staff technical points of contact to jointly manage subcontractors’ performance, develop and facilitate productive working relationships, identify and provide options and solutions to resolve challenges
  • Conduct reforecasting for subcontractor costs using level of effort (LOE) and recruitment updates, and subcontractor pipelines; work closely with country PMUs and Finance teams to do so
  • Manage subcontractors’ contractual and financial reporting and compliance, subcontract administration process improvement, guidance and coordination; liaise with IDIQ Prime Contract and Finance and GHSC Finance PMUs
  • Support GHSC-PSM HQ and country PMU staff capacity building on subcontract administration best practices; assist with development of tools and templates for efficient, effective, and compliant subcontract performance management and administration
  • Provide guidance to GHSC-PSM HQ, country PMUs, and field offices on the process of engagement and utilization of consortium subcontractors
  • Manage and/or facilitate subcontractor compliance with contractual and reporting requirements such as Anti-Trafficking Plans, FFATA, ISR, and other, in coordination with IDIQ PMU Prime Contract, SCS Regional Compliance, and PSM Risk Management teams
  • Perform subcontractor invoice review to ensure compliance and accuracy
  • Liaise with the consortium to track, report, and monitor subcontractor budget and level of effort (LOE) projections on a monthly basis based on trends, outstanding approvals, and knowledge of subcontractor’s capabilities
  • Recruit long- and short-term project personnel in accordance with Chemonics’ practice and pertinent U.S. government regulations, as appropriate
  • Conduct field visits, including conducting training, conducting or responding to audits, providing input to work planning, conducting technical research, and performing other operational tasks
  • Promote Chemonics by attending external events, networking with clients and counterparts, articulating a solid understanding of Chemonics’ past and present portfolio, effectively representing the company’s history, values, and standards, and identifying and developing business leads
  • Actively engage in technical practice of relevance to areas of interest or focus, sharing information and best practices learned with the company
  • Participate on proposal teams and mentor others
  • Perform all tasks and responsibilities demonstrating behaviors associated with Chemonics’ values and competencies at all levels in the company
  • Identify issues or potential risks and make informed decisions on how to address the issues, communicating, when appropriate, with the PMU Director, Vice President, Contracts, and the Chief Financial and Contracts Officer
  • Appropriately consult with support divisions on home-office and field-office matters to help make informed decisions
  • Supervise, develop, and evaluate assigned staff. Ensure staff receive regular constructive performance feedback, prompt resolution of problems, and the time and opportunity to grow professionally
  • Perform other duties and responsibilities as required

Qualifications:
  • Bachelor’s degree required; Master’s degree preferred
  • Minimum 3 years of project management or relevant experience, including subcontract or prime contract management responsibilities
  • Experience with a wide variety of contracts and subcontracts including fixed price, IQC, and cost reimbursement preferred
  • Demonstrated ability to communicate clearly and concisely, both orally and in writing, and lead presentations, training courses, and effective meetings
  • Willingness to travel and work abroad a minimum of 4 to 8 weeks per year; experience living or working in developing countries preferred
  • Mastery of critical project management skills, including subcontract management, budget management, contractual compliance, client relations and knowledge of client, and personnel management
  • Strong organizational and work prioritization skills and attention to detail
  • Strong MS Office, word processing abilities
  • Ability to work on one or more projects and provide support to proposals
  • Demonstrated resourcefulness in problem-solving and initiative to learn new skills
  • Experience supervising or mentoring employees preferred
  • Ability to work both independently and as part of a team
  • Demonstrated leadership, versatility, and integrity

About the Organization

Owned entirely by employees, Chemonics is an ISO-9001 certified international development company. For more than 40 years, we have partnered with local and international organizations to promote social and economic change around the world.