Head of Administration, BRAC Maendeleo Tanzania (BMT)

Job Description

BRAC International is Hiring! Join BRAC International to create opportunities for people to realise their potential.

Position: Head of Administration, BRAC Maendeleo Tanzania (BMT)

Job Location: Dar-Es-Salaam, Tanzania

About the Role:

BRAC Maendeleo Tanzania is looking for a dynamic and strategic leader to serve as the Head of Procurement and Administration. This role is responsible for providing leadership, oversight, and direction across procurement, administrative, and logistical functions to ensure efficient, effective, and timely operational support to the organisation. The position ensures full compliance with organisational policies, procedures, and applicable regulations, while strengthening systems, enhancing cross-functional coordination, and enabling smooth programme implementation. The Head of Procurement and Administration will play a key role in improving operational efficiency, strengthening internal controls, and supporting overall organisational performance and impact.

Key Responsibilities:

• Supervise administrative support staff, including drivers and cleaners, to ensure smooth daily operations and a clean, organized work environment.
• Advise management on procurement, logistics, and administrative matters, provide regular reports, and escalate operational risks or issues that may disrupt business continuity.
• Conduct regular reviews of organisational, donor, and statutory guidelines to ensure compliance with internal policies and regulatory requirements.
• Evaluate operational systems and procedures to identify efficiency gaps and implement corrective and improvement measures.
• Establish and monitor Key Performance Indicators (KPIs) to assess the effectiveness and efficiency of operational functions.
• Prepare and present regular operational performance reports and updates to senior management and key stakeholders.
• Collaborate with program teams and country leadership to align operational support with programmatic objectives and organisational priorities.
• Promote cross-functional collaboration, communication, and teamwork to achieve shared organisational goals.
• Monitor vendor and contract performance to ensure accountability, quality delivery, and value for money.
• Assess operational risks related to procurement, logistics, and administration, and develop mitigation and contingency plans.
• Ensure compliance with workplace health, safety, and security regulations, and maintain systems for incident reporting, tracking, and resolution.

Safeguarding Responsibilities:

• Establish a safeguarding culture across all the levels of the project by implementing the safeguarding policy. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Responsible for ensuring that team members are appropriately trained, supported and have access to resourcesregarding issues that are identified and actioned in accordance with the safeguarding policy and procedure.
• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.
  

Educational & Experience Requirements:

• Bachelor’s degree in Business Administration, Operations Management, Supply Chain Management, or a related field; a Master’s degree is an added advantage.
• Certified Procurement and Supplies Professional (CPSP) or other relevant professional certification in procurement, logistics, or operations
• Minimum of 7 years’ experience in procurement, logistics, and administration, preferably within NGOs, development, or humanitarian organisations.
• Proven experience in leading teams and managing large operational portfolios.
• Experience in developing and implementing operational policies, procedures, and processes to ensure efficiency, accountability, and compliance with organisational and donor requirements.
• Strong background in overseeing procurement, logistics, and administrative functions in a complex NGO environment.
  

Required Knowledge, Skills & Competencies:

• Strong communication, interpersonal, teamwork, and negotiation skills.
• Results-oriented with the ability to deliver high-quality work in a timely manner.
• Strong analytical, planning, and forecasting skills.
• Strong finance and budgeting skills relevant to operational management.
• Ability to work in a multi-cultural environment.
• Capacity to monitor large-scale operations, take high-level responsibilities, and work under pressure with tight deadlines.
• Experience in managing a diverse workforce, including performance management, capacity building, coaching, and mentoring.
• Proactive in identifying and addressing operational issues.

Employment Type: Contractual

Salary: Negotiable

About the Organization

About BRAC International:

BRAC International, a leading non-profit organisation, is on a mission to empower people and communities facing poverty, illiteracy, disease and social injustice. Our vision is a world free from exploitation and discrimination, where everyone has the opportunity to realise their potential. We design proven, scalable solutions that equip people with the support and confidence they need to achieve their potential.

BRAC was founded in Bangladesh in 1972 and over the last five decades has grown to become one of the world’s largest development organisations. It started the first international operation by venturing into Afghanistan in 2002, building on lessons from the work in Bangladesh to support a nation devastated by war. Born, proven and led in the Global South, BRAC International brings a unique Southern perspective and commitment to continuous learning, providing a depth of insight, experience and evidence to meet the needs of diverse communities with humility and courage across Asia and Africa, please visit (www.bracinternational.org.com)

Our Core Values:

Integrity: We approach our work with honesty and integrity.

Innovation: We innovate and iterate to improve our impact.

Inclusiveness: We foster inclusion to reach those who need it most

Effectiveness: We strive for effectiveness to better serve people in poverty

If you feel you are the right match for the above-mentioned position, please follow the application process to grab your dream opportunity!

External candidates, please follow the direct apply link: https://career44.sapsf.com/sfcareer/jobreqcareer?jobId=1639&company=brac

Internal candidates are recommended to apply with their latest Resume including all job assignments in detail and a cover letter mentioning core competence and career aspiration with BRAC PIN and email to internal.bi@brac.net copying their immediate reporting manager.

Please mention the name of the position and AD# BI 05/26 in the subject bar.

Application deadline: 28 February 2026

BRAC is committed to safeguarding children, young people and adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure include extensive background checks and disclosure of criminal records in order to ensure safeguarding to the fullest extent.

“BRAC International is an equal opportunities employer”