Human Resources Assistant - Internship

Job Description

Recruitment:

• Publish, close, and update job advertisements (HQ and field) on the Solidarités International website and partner platforms.
• Send mandatory training invitations to newly hired staff.
• Respond to support requests related to recruitment software in coordination with the service provider.
• Support field HR teams in expatriate recruitment, including training on posting vacancies and using recruitment tools.
• Draft and circulate the monthly HR newsletter.
• Conduct pre-screening of unsolicited applications.
• Support pre-screening of applications and assist with planning of briefings and debriefings in coordination with Recruitment & Career Path Managers.

Induction:

• Organize monthly induction sessions: consolidate schedules and modules, send invitations to speakers and participants.
• Provide logistical and coordination support during induction sessions.

HR Tools & Data Management:

• Monitor updates to the HR pack and verify related data.
• Assist with service-level reporting.
• Contribute to maintaining internal collaborative platforms (e.g., SharePoint).

Process Improvement:

• Support documentation of internal procedures.
• Assist in developing HR communication materials (guides, tutorials, FAQs).
• Participate in user testing of new HR tools and developments.

First-Level Support:

• Redirect internal HR queries to appropriate focal points.
• Draft standard responses and supporting materials for Country Offices.

• Attend team meetings and provide minutes when required.
• Provide ad hoc assistance to team members (e.g., archiving, salary calculations).

Education / Experience:

• Currently enrolled in a Bachelor’s or Master’s degree program in Human Resources or a related field.

Technical Skills:

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with social media platforms and their use in HR/recruitment.

Languages:

• Fluency in English is required.

Key Competencies:

• Strong interest in humanitarian and community-based work.
• Excellent interpersonal and verbal communication skills.
• Strong organizational skills, attention to detail, and reliability.
• Self-motivated, proactive, and able to work independently.
• Ability to remain calm, prioritize effectively, and work under pressure.
• A positive attitude and sense of humor are appreciated.

Deadline: September 23, 2025