Human Resources (HR) & Administration Manager, Ethiopia

Job Description

As a member of the Senior Finance & Admin Team, the Human Resources & Administration Manager will be expected to contribute at both strategic and operational levels to identify HR priorities and recommend appropriate people management strategies and solutions which support programmatic objectives, in addition to providing a customer-focused HR service. S/he will have overall responsibility for the HR functions, including employee relations, compensation and benefits administration, development, implementation and administration of PCI’s human resources programs and employment policies, personnel record-keeping, training and workforce development, and compliance with labor laws and regulations. The HR & Administration Manager will perform duties with all due diligence, efficiency and economy, in accordance with appropriate professional standards.

The position is contingent on funding of an anticipated multi-million dollar, US Agency for International Development (USAID)-funded project in Ethiopia that will improve resilience to enhance food security and inclusive economic growth for lowland pastoral communities. Qualified women are highly encouraged to apply.

Key Duties & Responsibilities:

• Support and ensure the consistent implementation of HR and Administration policies and procedures for PCI Ethiopia at national and field office levels.
• Oversee and supervise HR and administration staff at national and zonal levels.

Human Resources:

• Coordinate and manage HR functions and activities in Ethiopia including, but not limited to, recruitment, on-boarding, orienting, contracts management, payroll, grievance and disciplinary processes, learning and development, performance management, compensation and benefits, code of conduct compliance, timesheet management, employee engagement and staff care.
• Working closely with the COP, develop safety and security protocols, guide and coordinate with focal persons to develop and implement safety and security plans, and provide direction to all staff in maintaining a safe working environment.
• Assist in the regular review, communication and implementation of updated HR policies, employment policies and/or administrative procedures in compliance to PCI’s gold standards and evolving national labor laws.

Administration:

• Manage all service provider contracts.
• Provide appropriate, timely support to national and field offices on all office-related, administrative and logistical matters.
• Oversee procurement activities including procurement planning, evaluating suppliers, goods and services, negotiating contracts, and ensuring approved purchases are cost-efficient and of high quality.
• Ensure effective office management including facilities, internet and communications, office supplies, administrative procedures, inventory control, and office staff supervision.
• Ensure high quality logistical services, and implement systems to ensure efficient allocation and utilization of supplies, facilities and transport services.
• Support asset management, ensuring that PCI equipment is properly maintained and supported, with proper documentation in place at all levels.
• Manage support for travel arrangements, visas, work permits, and logistics for staff and PCI guests.
• Participate in PCI’s innovation efforts and in teams on innovation initiatives
• Other duties as assigned

Position Parameters/Special Responsibilities Required:

• The position will be based in Addis Ababa, Ethiopia but will require periodic travel to the field offices.
• Ability to travel domestically up to 10% of time.

Required Qualifications:

Education:

• Bachelor’s degree and/or Master’s degree in a field related to HR Management, Business management or administration, or relevant field.

Experience:

• Minimum of 5-8 years of relevant experience in positions of increasing responsibility in Human Resources and administration, with at least 3 years at a management level.
• Experience in resource management and staff development in an international organization.

Skills:

• Excellent written and verbal communication skills in English.
• Strong knowledge of Ethiopian labor laws and legal requirements.
• Excellent organizational, interpersonal, and people-management skills and demonstrated capability to work in a multi-disciplinary team environment.
• Ability to work in a high-pressure, deadline-oriented environment.
• Demonstrated ability to multi-task, prioritize, focus on projects and tasks with the highest potential for success.

Applications:

Please apply no later than November 5. Only finalists will be contacted. PCI is an equal opportunity employer.

About PCI:

Founded in 1961, PCI is an international non-profit organization dedicated to enhancing health, ending hunger, overcoming hardship, and advance women and girls around the world. In 2018, PCI served more than 12 million people in 15 countries across Asia, Africa, and the Americas. During the past 50 years, the organization has served millions more in 14 additional countries. PCI has five decades of experience and demonstrated impact in long-term development and community health, and 40 years of experience managing large-scale US Government (USG) grants, contracts, and cooperative agreements. It manages a portfolio of integrated programming that includes significant projects addressing reproductive, maternal, newborn and child health; food, nutrition, and livelihood security; HIV/AIDS; other diseases; water, sanitation, and hygiene; and humanitarian assistance/disaster risk reduction programs.

Job LocationAddis Ababa, EthiopiaPosition TypeFull-Time/Regular

About the Organization

PCI’s mission is to empower people to enhance health, end hunger and overcome hardship.

Vision
The most vulnerable people in the world will have the power to lift themselves out of poverty and to create vital, healthy lives for their families and communities now and for the future.

Strong Roots
In 1961, a young doctor from San Diego volunteering at a Tijuana clinic saved the lives of two small children who were dying of pneumonia. This experience led Dr. James Turpin to found PCI and forever change the lives of millions of children and families around the world by providing health and hope to those most in need. Since then, the focus of the organization has remained true to its founder: PCI works in vulnerable communities to improve health and create long-term change by helping people help themselves. For 50 years, thousands of dedicated individuals and groups have worked to make this vision a reality.