Job Description
Devex Talent Solutions is currently engaged with the Caribbean Development Bank (CDB) in their search for an Information Technology Officer (Information and Records Management) to be based in St. Michael, Barbados.
THE ROLE
The successful candidate will play a critical role in the efficient organisation, maintenance, and retrieval of company information and records. They will be responsible for implementing best practices in information and records management, with a primary focus on utilizing SharePoint as the central platform. This role demands a detail-oriented, tech-savvy professional with a strong commitment to data integrity, compliance, and accessibility.
KEY RESPONSIBILITIES
The Information Technology Officer (Information & Records Management) will be responsible for:
- Information and Records Management Strategy: Support the development and implementation of a comprehensive information and records management strategy aligned with organizational goals. Leverage SharePoint’s capabilities to enhance data management and accessibility.
- SharePoint Administration: Serve as the primary administrator for SharePoint, including configuring document libraries, managing permissions, and ensuring proper access controls are in place.
- Records Retention and Disposal: Establish and maintain records retention policies in compliance with legal and regulatory requirements. Ensure timely disposal of records that have reached the end of their lifecycle.
- Metadata Management: Define and enforce metadata standards to improve searchability and categorization of documents within SharePoint.
- User Training and Support: Provide training and support to employees on proper document management practices within SharePoint, including version control and metadata tagging.
- Security and Compliance: Ensure that all information and records stored in SharePoint are secure, confidential information is appropriately protected, and compliance with relevant data protection regulations is maintained.
- Document Workflow Automation: Implement workflows and automation within SharePoint to streamline document approval, review, and archiving processes.
- Quality Assurance: Regularly audit SharePoint content to ensure accuracy, completeness, and adherence to established guidelines.
- Collaboration and Integration: Facilitate collaboration among teams by optimizing SharePoint for document sharing and co-authoring. Integrate SharePoint with other relevant tools and systems as needed.
- Continuous Improvement: Stay updated on industry best practices and technology advancements to propose and implement improvements in information and records management processes.
SELECTION CRITERIA
The successful candidate should have:
- Bachelor’s degree in Science, Information Management, Library Science, or a related field.
- Proven experience in information and records management, with at least three (3) years of hands-on experience with SharePoint.
- A strong understanding of information governance principles and records management standards.
- Familiarity with relevant regulatory frameworks (e.g., GDPR, HIPAA) and compliance requirements. Proficiency in SharePoint administration and configuration.
- Ability to work independently and collaboratively in a team environment.
- A graduate degree in Science, Information Management, Library Science, or a related field will be considered an asset.
Function-Specific Competencies
The Information Technology Officer (Information & Records Management) must demonstrate strong ability to:
- Champion innovation and institutional change.
- Take a consultative and collaborative approach to problem-solving.
- Refine and present complex/technical subject matter to stakeholders, at any level.
- Operate with sensitivity in a diverse, multicultural environment and to build effective working relationships at all levels.
- Detail-oriented with strong problem-solving abilities.
- Excellent communication skills, both written and verbal.
