The Haiti Country Office (HTCO) is seeking to hire a Project Manager who will manage a number of civil works projects from a successfully managed and growing portfolio. Under the health sector, UNOPS is focused on the construction of medical warehouses, and procurement of medical equipment. Under upcoming rural development projects, UNOPS will directly manage high-labor interventions to provide short term support to displaced persons; and build local markets. The team size will be approximately 25 personnel, most of whom have implemented similar rural development projects in other regions of Haiti. Under the educational sector, UNOPS is implementing the reconstruction or construction of educational facilities across the country. UNOPS works with multiple donors in the country (World Bank, Inter-American Development Bank, Government of Canada) and with various clients (Ministry of Health, Education, Agriculture and Public Works).
The Project Manager is responsible for the day-to-day operations of the project and provides services to the different donors, partners and beneficiaries. The Project Manager acts on behalf of the Project Board to manage the project on an ongoing basis during the Implementation Stage. The main responsibility of a Project Manager is to ensure that the project outputs are delivered within the specified project tolerances of time, cost, quality, scope, risk and benefits. He/she is expected to meet the organization’s performance and delivery goals.
The Project Manager is responsible to create the Implementation Plan, use the Project Initiation Documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s) outputs are capable of meeting the business cases for both UNOPS and the partner(s). Success of the project(s) and hence Project Manager will be based on the defined Success Criteria.
The project manager for infrastructure projects will be managing project(s) whose ultimate goal is to deliver infrastructure physical assets or technical outputs. Those infrastructures are diverse and range from educational and health facilities to roads, bridges, irrigation systems or ports.
The Project Manager (Infrastructure) is responsible for the effective delivery and day-to-day management of infrastructure projects, which may involve the construction of physical assets, technical outputs, or both. These projects span a range of sectors, including (but not limited to) education, health, transportation, irrigation, and port infrastructure. The Project Manager serves as the focal point for coordination with donors, partners and beneficiaries, ensuring alignment with contractual commitments and UNOPS performance standards. Acting on behalf of the Project Board, the Project Manager ensures that project outputs are delivered within agreed tolerances of time, cost, scope, quality, risk, and benefits.
Project Delivery and Performance
Develop, complete and update the project implementation plan.
Implement the approved plan (including establishment of milestones) within tolerances set by the Project Board, including the development of infrastructure designs and coordinating design reviews.
Embed sustainability dimensions, including social and gender considerations, and environmental and economic aspects, into the project life span.
Manage the production of required outputs, taking responsibility for overall progress and use of resources while initiating corrective action where necessary.
Ensure that quality of work packages and deliverables comply with the quality requirements defined in the implementation plan.
Liaise with external suppliers or account managers to ensure quality and timely delivery of outputs.Manage acceptance and delivery of work packages.
Monitor project progress, control project variances (if any), and manage changes.
Identify, anticipate and advise senior management and the project board on mitigating measures against project risks to ensure that benefits to partners and other stakeholders are maximized.
Identify and report potential opportunities for UNOPS to the supervisor.
Procedures
Comply with the organization’s policies and standards, and ensure project information is kept updated in project management systems.
Be aware of applicable local laws and regulations, and ensure adherence. This includes international regulations and standards, where applicable, as well as technical standards.
Prepare and adapt all relevant plans for approval by the project board, and manage baselines
Manage the reporting obligations defined in the implementation plan and legal agreements.
Maintain project documentation in an orderly manner for accessibility and audit support when needed.
Understand and apply the UNOPS financial rules and regulations. Be accountable for the use of delegation of authority (where applicable) and ensure compliance with relevant policies and standards of ethics.
Provide a formal handover of the project to the closure manager when applicable.
Support project audit activities, including planning, preparation and coordination during audits and follow-up on audit observations/ recommendations
Monitoring and Reporting
Include a results framework and M&E plan in the project implementation plan with clearly defined indicators and agreed targets, ensure regular monitoring and tracking of project results.
Prepare and issue regular project and financial reports in accordance with partner and UNOPS requirements for reporting.
Regularly review project status and evaluate performance criteria (scope, cost, schedule, and quality)
Maintain diaries and progress reports as required by UNOPS standard operating procedures.
Provide routine oversight and analysis of delivery data within the dashboard system.
Ensure all project team members track and regularly update milestones and targets for the duration of the project life span
Stakeholder Engagement
Develop stakeholder engagement strategies and plans. Actively engage stakeholders, take feedback, and adjust as necessary.
Establish solid working relationships with the project board (executive, senior users and senior suppliers); clients; and key stakeholders.
Enable formulation of project communication plans and monitor effectiveness of project communications.
Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, and exceptions, and are in a position to accept handover outputs. .
Quality Assurance
Work with internal stakeholders to ensure projects comply with audit requirements.
Work with procurement/ purchasing personnel to ensure effective interface with suppliers’ quality systems.
Coordinate quality reviews of project documents and deliverables.
Provide quality control for management outputs (e.g. project documents, reports, etc))
Knowledge Management and Innovation
Create a learning environment for the project team, encourage knowledge sharing and training to contribute to longer-term capacity building.
Actively interact with other project managers and the wider project management (PM) community, share case studies, lessons learned and best practices.
Stay abreast with latest updates and good practices of the profession, participate in training and learning activities for self to advance proficiency and competency.
Ensure lessons learned are shared in a timely and appropriate manner.
Provide feedback to corporate practice groups on policy and systems, when needed.
Provide feedback to functional groups on policies and related guidance to support the continuous improvement of UNOPS policy framework.
Personnel Management
Organise and structure the project team, ensure clearly defined roles and responsibilities. Provide regular guidance and direction, as needed, and support the team in effectively performing their tasks.
Lead and motivate the project management team, and manage performance.
Ensure performance reviews are conducted fairly, accurately, and on time.
Select, recruit, and train project teams as required, taking gender parity and diversity objectives into account.
Ensure safety and security for all project personnel in compliance with the UN Department of Safety and Security (UNDSS) standards.
