EXPRESSION OF INTEREST
EXPRESSION OF INTEREST (“EOI”)
Partners in Health Sierra Leone Integrated Water Infrastructure Development Project (PIH SL_IWIDP)
PART A: COVER LETTER
EOI Reference: PIH/EOI/WASH/001/2025
Issue Date: November 1st 2025
Questions Deadline: November 20th 2025
Submission Deadline: November 30th 2025
Partners in Health is seeking a contractor to provide expression of interest to be shortlisted for tenders related to water supply, sanitation, and hygiene (WASH). Our organization is seeking experienced and reliable materials suppliers and contractors to support WASH infrastructure projects exceeding $500,000 in value over the next five years. We are looking to establish a vetted network of partners committed to quality, accountability, and impact.
Please submit proposals in accordance with the instructions provided below. No award will be issued as a result of this process, but contractors meeting required qualifications may be shortlisted for any potential tenders related to water supply, sanitation, and hygiene (WASH) in Sierra Leone
Part A: Cover Letter
Part B: Instructions to Suppliers
Part C: Technical Scope
Part D: Certifications
Proposals, clarifications, and other correspondences regarding this solicitation can be addressed to:
ADDRESS
Partners In Health
Attn: Supply Chain Team
1 Oliver Street
Aberdeen
Freetown
EMAIL freetownprocurement@pih.org
All interested suppliers must email freetownprocurement@pih.org for Part B, Part C, and Part D of the Expression of Interest.
PART B: INSTRUCTION TO SUPPLIERS
Our organization is seeking experienced and reliable materials suppliers and contractors to support WASH infrastructure projects exceeding $500,000 in value over the next five years. We are looking to establish a vetted network of partners committed to quality, accountability, and impact.
2. Submission requirements:
Offers must adhere to the requirements cited within this document. Offers must be submitted by the deadline stated on the cover page of this EOI. Offers received after the deadline may not be considered. Questions and requests for clarification regarding this EOI must be submitted to (1 Oliver Street, Aberdeen, Freetown) by November 30th 2025
Submissions must include a cover letter on official organization letterhead signed by an individual with signatory authority. The submission must be submitted to 1 Oliver Street, Aberdeen, Freetown by November 30th 2025
Submissions must include the following:
3. Method of Evaluation
Submissions will be evaluated for completeness and adherence with PIH ethical and legal requirements. Suppliers will be prequalified based on capacity and experience
4. Rejections, modifications, cancellation
PIH reserves the right to reject any and all submissions received, and to negotiate separately with any and all suppliers without explanation and in its sole and absolute discretion. PIH is not responsible for any costs occurred in the preparation, submission, or negotiation of any submission. PIH reserves the right to modify the EOI, modify the Project, alter the selection process, or amend the specifications related to this EOI. PIH reserves the right to cancel this EOI at any time.
PART C: TECHNICAL SCOPE
EOI Reference
PIH is a local nongovernmental organization (NGO) which accompanies the Ministry of Health in Sierra Leone. Our mission is to create a preferential option for the poor in health care by accompanying the public sector in strengthening the provision of essential health services.
The project location(s) for possible water supply, sanitation, and hygiene are KONO and FREETOWN Sierra Leone. There is also possibility to be included in regional tenders for HARPER LIBERIA.
2. Overview of Technical Scope
Partners In Health (PIH) is seeking Expressions of Interest (EOI) from qualified firms, contractors, and suppliers with demonstrated experience in the delivery of water supply, sanitation, and hygiene (WASH) infrastructure and services. The purpose of this EOI is to prequalify organizations capable of supporting the assessment, planning, design, implementation, and maintenance of water resources systems and related equipment at large rural Hospitals in Sierra Leone.
Respondents should outline which components of the scope they can deliver. Submissions must include a portfolio or reference projects demonstrating relevant capabilities and prior experience for each component.
1. Water Source Development and Groundwater Services
Development of sustainable groundwater sources, including:
2. Water Supply and Distribution Design and Implementation
Full-service design, supply, installation, and commissioning of water supply systems, including:
3. Wastewater Management System Design and Construction
Technical capability and experience in the design and implementation of wastewater management systems, including:
4. Water Treatment and Quality Monitoring
Designing and implementing water treatment facilities and water quality monitoring systems:
5. Sustainability and Environmental Considerations
PART D: CERTIFICATIONS
1. Certification Of Supplier
Supplier represents and warrants that (a) Supplier is duly organized, legally existing and in good standing under the laws of the jurisdiction where it was organized; (b) Supplier is duly qualified to conduct business in the jurisdiction where the Project Site is located; (c) Supplier is financially solvent and possesses sufficient experience, license, authority, personnel and working capital to complete the work required in this RFP; (d) Supplier has the ability to enter into a valid legal contract with PIH and submit a valid and binding offer to PIH in response to this RFP, the offer meets all technical and financial requirements described in this RFP (e) the Cost Proposal provided for herein includes adequate compensation for the timely performance of the work, in compliance with the law,
Supplier represent and warrants that Supplier shall comply with all applicable laws, regulations, restrictions and requirements of all governmental authorities in performing the Services. Service Provider shall not: (a) undertake any activity or employment; (b) have any significant undisclosed financial or other interests; or (c) accept any contributions, if it would reasonably appear that such actions could compromise Supplier’s professional judgment or prevent Supplier from serving the best interests of PIH and the Project.
2. Conflict of Interest
Supplier represents and warrants that: (a) no contractual or other commitment or covenant exists that would prevent or limit Supplier’s full performance of Supplier’s duties and responsibilities if their offer is successful; (b) none of Supplier’s employee, agents, officers, managers, or directors (“Supplier Personal”) have a financial or other interest in any public or private entity or agency that is directly or indirectly involved in the work contemplated in this RFP or that would stand to improperly gain, or give the appears of an improper gain or influence from this work; (c) Supplier will perform regular due diligence to insure that no conflict of interest exists between Supplier Personnel and parties contemplated in this RFP and will immediately notify PIH is a Conflict of Interest is discovered.
3. Acknowledgement and agreement to abide by PIH’s Code of Conduct
4. Acknowledgement and agreement to abide by PIH’s Policy on Prevention of Sexual Exploitation, Abuse and Harassment Policy (PSEAH).
APPENDIX A: Facilities Suppliers and Contractors Questionnaire
I. General Information
Organization Name: _______________________________________________________
Address: ________________________________________________________________
Contact Name/Position: ___________________________________________________ _
Phone: ______________________________________ Fax: ________________________
Email: _______________________________________ Website: _ ___________________
Year Established:
Ownership/management structure: _______________________________________________________
In your own words how would you describe your business?
Do you offer products/materials or works or other (check all that apply)?
☐ Products/Materials:
☐ Works/Services (construction, design, engineering, renovation, installations):
☐ Other:
Which types of products/services do you offer (check all that apply)? In the space provided, you may indicate specifics or specialties.
☐ Construction: ___________________
☐ Architectural Design: ___________________
☐ Engineering. If checked, which type: ___________________
☐ Biomedical Equipment: ___________________
☐ General Construction Materials: ___________________
☐ Power Tools: ___________________
☐ Security and Safety (including PPE and fire safety): ___________________
☐ Electrical: ___________________
☐ Clean Water Supply: ___________________
☐ Waste Management: ___________________
☐ HVAC: ___________________
☐ Vehicles: ___________________
☐ Mechanical (generators, etc.): ___________________
☐ IT/networking: ___________________
☐ Office supplies: ___________________
☐ Hygiene supplies: ___________________
☐ Other: _______________________________________
List any specific brands or manufacturers of products your company offers? If you have exclusive rights, please indicate
Do you work with the government, any NGO’s, UN agencies, or multi-lateral organizations? Please list.
What is your annual revenue? ___________________________________________________
If applicable,please list large (greater than $25K USD) construction or renovation works projects completed or underway with emphasis on projects from the last 3 years. Please include: name of project, brief project description, name of client, contract value, year of completion
Please provide contact information for at least 3 references for clients
Please attach a portfolio of relevant projects including:
Marketing and Registration
Are you licensed by the government’s regulatory body? ☐ Yes ☐ No
Please list the date of licensure: _______________________
Please provide your registration number: ______________________
Quality Assurance
Please select all that apply for the products you offer (if you only offer services, please leave blank)
☐ Which countries/markets do you serve?
☐ Products meet ISO standards and ISO certificates are available
Please provide your policy for handling recalls and quality complaints.
Please describe how you ensure quality of products and manufacturers. Describe any prequalification processes and your purchasing policies.
Personnel
Number of employees: _______________________
Please elaborate on the qualifications of key personnel: engineers, contract/project managers, technical experts, etc. Include CVs of management/technical leads.
How many employees under the age of 16? In what capacity? What are their ages?
Financial
Banking Name:
Address:
Account Number:
Account Name:
Swift/BBAN Number:
Payment terms:
Pre-Payment percentage:
Describe any discount or contract policies, including discounts for NGOs and non-profit organizations.
Ethical Commitment
Supplier agrees that they take all appropriate measures to prevent sexual exploitation, harassment or abuse of anyone by its employees or any other persons engaged and controlled by Supplier. Supplier agrees to comply with applicable laws regulations and restrictions regarding health, safety and security.
Supplier agrees to comply with all applicable laws, regulations, and restrictions relating to anti-bribery and anti-corruption.
Signature _ ________________________________________
Date ___________________
1. Commitment
Signature _ ________________________________________
Date ___________________
I, undersigned, ______________________________ , certify that the information provided in this questionnaire is correct.
Signature _________________________________________ Date _ _________________
Our mission is to provide a preferential option for the poor in health care. By establishing long-term relationships with sister organizations based in settings of poverty, Partners In Health strives to achieve two overarching goals: to bring the benefits of modern medical science to those most in need of them and to serve as an antidote to despair.
We draw on the resources of the world’s leading medical and academic institutions and on the lived experience of the world’s poorest and sickest communities. At its root, our mission is both medical and moral. It is based on solidarity, rather than charity alone.
When our patients are ill and have no access to care, our team of health professionals, scholars, and activists will do whatever it takes to make them well—just as we would do if a member of our own families or we ourselves were ill.
