Chemonics seeks an invoicing manager to join our Finance and Administration Division. The manager will oversee quality assurance, quality control, and customer service regarding the invoicing process; ensure adherence to proper invoicing procedures; and interpret and clarify invoicing policies. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
Responsibilities include:
• Create, review, and submit monthly invoices
• Oversee monthly invoicing process, including providing quality assurance, quality control, and customer service; ensure that deadlines are met and tasks are completed
• Train and assist project management unit (PMU) with monthly invoice review
• Oversee the electronic backup process monthly
• Oversee monthly electronic invoice submission
• Interpret and clarify policies and procedures related to invoicing
• Review, analyze, and resolve errors in invoices and other materials to ensure compliance with all necessary regulations
• Review final invoices before the chief financial officer’s signature
• Apply a working knowledge of applicable laws and regulations; verify documents for completeness and compliance with the project contracts
• Set up new projects in project controller for billing
• Set up new contract budgets and modifications in Solomon
• Monitor contract budgets and obligated amounts; follow up with PMU
• Maintain rate tables in Solomon
• Review project contracts for rate changes/compliance
• Set up and maintain fixed daily rates; follow up with PMU
Qualifications:
• Bachelor’s degree or equivalent experience required
• Minimum three years of accounting experience; management and USAID/government regulations experience preferred
• Experience with SQL-based accounting software and demonstrated ability to learn and operate new systems in a short period
• Experience with accounts payable, general ledger, and client invoicing
• Experience with accounting software; Solomon IV experience preferred
• Ability to solve technical, managerial, or operational problems and evaluate options based on relevant information, resources, well-rounded experience, and knowledge
• Experience living or working in developing countries preferred
• Willingness to work overseas for up to four to eight weeks per year and to consider long-term overseas assignments
• Demonstrated ability to communicate clearly and concisely, both orally and in writing, and lead presentations, training courses, and meetings
• Strong knowledge of Microsoft Office applications
• Ability to work both independently and as part of a team
• Strong organizational and work prioritization skills and attention to detail
• Supervisory experience preferred
• Demonstrated leadership, versatility, and integrity
Application Instructions:
Apply through our Career Center at https://www1.apply2jobs.com/Chemonics/ProfExt/index.cfm?fuseaction=mExternal.SearchJobs by August 24, 2015. No telephone inquiries, please. Finalists will be contacted.
Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
Owned entirely by employees, Chemonics is an ISO-9001 certified international development company. For more than 40 years, we have partnered with local and international organizations to promote social and economic change around the world.