Logistics and Asset Management Analyst

Job Description

Functional Responsibilities

Under the guidance and direct supervision of the Logistics and Asset Management …

Under the guidance and direct supervision of the Logistics and Asset Management Officer, the Logistics and Asset Management Analyst is to assist in the effective delivery of logistics and asset management of support services. He/she analyzes and interprets the rules and regulations and provides solutions to complex issues. The incumbent promotes a collaborative, client-focused, quality and results-oriented approach.

The Logistics and Asset Management Analyst will be required to supervise and lead the staff of the Asset Management/logistics team in the absence of the Logistics and Asset Management Officer. The Asset Management Analyst works in close collaboration with the operations, programme and project teams to successfully deliver administrative services.

Summary of Key Functions

The job holder supports in the following activities:

Streamline asset management services

Provide assistance to ensure efficient logistics services

Facilitate knowledge building and sharing

1. Streamline asset management services, focusing on achievement of the following results:

• Review and update the existing asset management and accounting system for all UNOPS managed equipment and properties in accordance with UNOPS asset management policy;
• Streamline Somalia’s programme wide asset management framework in collaboration with the Logistics and Asset Management Officer in the country;
• Conduct day-to-day management and reporting of assets, maintain an accounting system for all UNOPS managed equipment and properties in accordance UNOPS lease and asset management policy;
• Conduct inspection and physical verification of all stores and equipment, ensure databases are up to date on the quantity, quality, serviceability, and location of relevant equipment/items;
• Ensure that a register for assets, non-expendable property and equipment is maintained/updated for all programme locations on a regular basis;
• Implement internal control system which ensures that goods in transit are tracked and monitored and the asset registry records are updated on a regular basis;
• Prepare relevant asset disposal documentation for review and approval in accordance with UNOPS rules and regulations.
• 2. Provide assistance to ensure efficient logistics services, focusing on achievement of the following results:

• Contribute substantively in the development and implementation of a comprehensive logistics system that will operate in accordance with UNOPS logistical procedures;
• Implement a coherent programme wide logistical supply system which will come into effect in accordance with UNOPS procurement rules and regulations;
• Carry out all programme logistical services in accordance with UNOPS rules and regulations.
• 3. Facilitate knowledge building and sharing focusing on achievement of the following results:

• Organize training for the support and operations staff in the supply chain, logistics and asset management processes to ensure the capacity building of the existing support staff at each programme location;
• Ensure that programme appointed support staff are fully aware of UNOPS rules and regulations regarding asset management, as well as programme specific asset management framework;
• Ensure compliance with relevant asset management rules and regulations, and in doing so ensure that support staff is able to carry out asset management functions independently and in accordance with relevant rules;
• Introduce and synthesize lessons learnt and best practices in logistics and asset management;
• Contribute to knowledge networks and communities of practice;
• Perform other related duties as required. Treats all individuals with respect; responds sensitively to differences and enc…
• Competencies

Integrity &

Inclusion

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Leading Self &Others

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Partnering

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Results

Oriented

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Agility

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Solution

Focused

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Effective

Communication

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education Master’s Degree or equivalent in Business Administration, …

Education

• Master’s Degree or equivalent in Business Administration, Supply Chain Management, Logistics, Asset Management or related subjects with two (2) year of relevant experience; OR
• First level University degree (Bachelor’s Degree or equivalent) in Business Administration, Supply Chain Management, Logistics, Asset Management or related subjects with four (4) years of relevant experience.
• Experience

• Relevant experience is defined as experience in Supply Chain Management, Logistics, Cargo Management or Asset Management;
• Computer literacy is required.Languages

• Fluency in English ( reading, writing and speaking ) is required
• Fluency in Somali (writing, reading and speaking) is required;
• Fluency in other UN official language is desired.Contract type, level and duration Contract type: Local Individual Contractor Agreement Contract level: LICA-9 Contract duration: Ongoing ICA - Open-ended subject to organizational requirements, availability of funds and/or to satisfactory performance)
• Contract type: Local Individual Contractor Agreement Contract level: LICA-9…

About the Organization

Background Information - PSC

Peace and Security Centre The UNOPS Peace and Security Centre (PSC) is a princip...

Peace and Security Centre

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.

UNMAS

United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.

UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis is delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.