Logistics and Procurement Officer, Ethiopia Performance Monitoring and Evaluation Services (EPMES)

Job Description

Logistics and Procurement Officer, Ethiopia Performance Monitoring and Evaluation Services (EPMES)

Background:

The purpose of this contract is to develop and implement a dynamic Monitoring and Evaluation (M&E) program that provides USAID/Ethiopia with project/activity external evaluation, performance monitoring, and performance management support services in alignment with the USAID Automated Directives System (ADS) and Evaluation Policy.

The main goals of the Ethiopia Performance Monitoring and Evaluation Services (EPMES) contract are: (1) To provide external evaluation services—including impact and performance evaluations, as well as assessments (i.e., gender assessments, sustainability assessments)—to USAID at the project design stage (Project Appraisal Document development) and multiple implementation levels (e.g., activity, project, etc.) and in all sectors in which the Mission works; (2) To provide performance monitoring technical support services to the Mission to strengthen evidence based decision-making for project design and implementation of development programming; (3)To improve and enhance the capacity for learning and adaptation within USAID/Ethiopia throughout the program cycle; (4)To strengthen local partners’ technical and management capacities, ensure sustainability, and improve knowledge of USAID policies, regulations, and practices related to M&E in order to increase the pool of potential M&E service providers for USAID and other donors in Ethiopia.

Social Impact is seeking a Logistics and Procurement Officer for its field office in Addis Ababa, Ethiopia. This position will oversee all aspects of procuring goods and services for the project’s office, according to USAID regulations, as well as coordinating and ensuring provision of logistical and administrative support for all project activities.

Responsibilities and Tasks

• Plan and support all logistics for evaluation activities, trainings, capacity assessments, learning events, and other project activities.
• Ensure smooth operations of all activities by coordinating with drivers, translators, interpreters, venues, caterers, suppliers, activity-specific logisticians, etc.
• Mobilize personnel and consultants by arranging travel and lodging.
• Maintain and update the project’s calendar of activities.
• Collaborate with EPMES technical staff, the Deputy Chief of Party (DCOP-Administration), and Social Impact headquarters, including Contracts Department personnel, to draft contracts with vendors and service providers.
• Draft Requests for Quotations coordinate proposal reviews, and write justifications for the selection of vendors in accord with USAID and Social Impact policies.
• Foster and manage all relationships with vendors and service providers, and ensure compliance with the terms of the contract or services agreement. The Logistics and Procurement Officer will be responsible for all EPMES procurement activities. The Officer will provide advice, assistance and follow-up on procurements, relevant procedures contracts.
• Assist the DCOP for Administration in revising and reviewing legal documentation, as needed to operationalize the field office, such as leases and purchase orders.
• The Officer will be responsible for property and asset management.
• Liaise with government counterparts in Ethiopia (such as Customs and Revenue and Immigration).
• Other tasks as directed by the DCOP for Administration (including, for example, supervision of vehicle drivers).

Desired Qualifications

• Proficiency in Microsoft Office applications, particularly Excel.
• Experience in conducting comparative cost analysis required
• Experience with USAID procurement rules and regulations required.
• Experience in negotiating vendor contracts (including price levels, terms of delivery, etc.) preferred.
• Exceptional organizational skills and attention to detail.
• Ability to organize, manage, prioritize, and follow through on multiple tasks in a fast-paced, deadline oriented environment.
• Excellent verbal communication and writing skills; a writing sample in English will be required preliminary to hiring.
• Proven capacity to take initiative and willingness to learn new skills as needed.
• Strong work ethic and the ability to work well independently and as part of a team.

About the Organization

Social Impact (SI) is a Washington, DC-area international development management consulting firm. SI’s mission is to improve the effectiveness of international development programs in improving people’s lives. We provide a full range of management consulting, technical assistance, and training services to strengthen international development programs, organizations, and policies. We provide services globally in the areas of monitoring and evaluation, strategic planning, project and program design, organizational capacity building, and gender and social analysis. SI services cross-cut all development sectors including democracy and governance, health and education, the environment, and economic growth. SI’s clients include US government agencies such as USAID, the Millennium Challenge Corporation, the US Department of State, bilateral donors, multilateral development banks, foundations, and non-profits.