Job Description
About the Role
The Procurement Intern will play a crucial role in supporting the Malawi procurement team in executing various sourcing and procurement activities. The Procurement Intern will ensure procurement excellence, cost reduction, and timely payments. She/he provides customer service, maintains quality control, and handles documentation for deliveries.
Responsibilities
Procurement Excellence:
- Deliver with +90% On Time in Full (OTIF), at market competitive COGS, 5% cost savings, while ensuring quality assurance and +80% on-time payment for Malawi purchases.
- Ensure quality control standards are maintained throughout the procurement process to ensure we are sourcing quality products for our farmers and internal stakeholders
- Coordinate order deliveries to OAF warehouses/ procurement stores.
- Support in identifying and building new supplier relationships for new and existing products
Customer Service
- Deliver world-class customer service to stakeholders by proactively and professionally communicating the status of their orders and payments at all times
- Address inquiries and resolve issues related to procurement orders and payments.
Timely and Compliant Deliveries
- Ensure timely and compliant deliveries by ensuring correct and compliant documentation is in place to process orders and payments
- Generate and execute RFQs for open-sourced products
- Process purchase orders and contracts for assigned products and services
- Support SAP data entry and payments for assigned orders
Support administrative tasks:
- A procurement intern will organize records and digitize paperwork. Will assist the procurement team in operating more efficiently, focusing on strategic tasks, and ensuring easy access to up-to-date information.
Career Growth and Development
We have a strong culture of constant learning and we deeply invest in our people. You’ll have weekly check-ins with your manager, access to mentorship and training, and regular feedback on your performance. We’ll hold career reviews every one-three months, and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and gain rewarding technical experience.
Qualifications
Across all roles, these are the general qualifications we look for. For this role specifically, you will have:
- Time management
- Data analytical mindset & skills
- Proficient in Microsoft Office.
- Effective and impactful communication ability
- Problem-solving
- Customer service-oriented
- Advanced Certificate in Procurement & Supply Operations (Level 4, CIPS), or aDiploma/Bachelor’s Degree in Procurement, Business Administration, Management, or a related field
- Minimum of 1 year of experience in Supply Chain or Store Management
Preferred Start Date
As soon as possible
Job Location
Zomba, Malawi
Benefits
Interns will be provided with a reasonable stipend for the duration of their contract. Rural area-based fellows will be provided assistance in locating suitable housing.
Eligibility
This role is only open to citizens or permanent residents of Malawi.
Application Deadline
06 May 2026. We hire on a rolling basis, which means that applications are reviewed and processed on a continuous basis until a hire is made.
