Office & Finance Manager

Job Description

The Washington office is in need of efficient operational and business management support. This role is split into two main facets of responsibility: operations and finance management.

The successful post holder will work alongside HR, IT and business systems, structures, policy, processes and resources; provide advice to the Country Director on compliance to all statutory, donor and company requirements; and manage and report on OPM US’s financial systems and processes.

Please note you must already hold the current right to work in the US. We cannot sponsor new or renewal visas. Applicants that do not have the right to work will not have their applications considered.

Day to day responsibilities for this role include:

Operations for the Unites States office

• Ensure OPM United States is compliant across the organisation, for both external (statutory and contractual) and internal policy requirements.
• In collaboration with the Country Director and operations leads in OPM Oxford, plan, develop and implement business solutions for all operational management systems and processes
• Managing office suppliers and contractors including management of service delivery contracts.
• Oversee the management of the company premises, including but not limited to leases, relationships with landlords and the building managers.
• Put in place and enforce office related procedures for Health and Safety and Human Resources.
• Overseeing and reviewing all insurances annually to ensure compliance and market competitiveness.
• Provide administrative support to the US office as per evolving office requirements.
• Assist with recruitment and negotiations with local external contractors and project staff.

Financial Management

• Review, develop and implement strong office financial procedures and controls.
• Compliance with US financial reporting and tax regulations.
• Prepare invoices, payment, advance and journal vouchers that include withholding taxes and comply with federal, state, and company regulations.
• Monitor status of advances and expenses accounts to ensure that payments/expenditure reporting are up to date.
• Oversee the preparation of monthly cashbooks, bank reconciliation of all bank accounts and other monthly financial reports for OPM US, reporting to OPM Oxford as per reporting schedules.
• Prepare budgets for a variety of stakeholders including clients, OPM management and financial teams.
• Coordinate with external Auditors for timely completion of Audits.
• Ensure all required tax forms, certificates, reconciliations and returns and other government documents as required
• Management of any other finance or office management process or systems as reasonably requested by the Country Director, including processing payroll through our third party provider.
• Advise OPM Oxford on US regulation (including tax issues) that affect the business.

The successful post-holder will be able to demonstrate the following essential skills and experiences:

• 4 to 8 years of experience in bookkeeping and/or office management positions;
• Qualification in bookkeeping and or business administration or commensurate experience;
• Strong technical bookkeeping skills and commercial awareness with an understanding of US financial regulations and tax requirements;
• Excellent numeracy, IT literacy and ability in Excel, Word, Outlook, and financial systems;
• High quality work delivery with key attention to detail;
• Excellent analytical and problem-solving skills; and
• Good organisational skills as requirement to manage multiple stakeholders.
• Good communication and presentational skills.
• Ability to recognise and meet essential deadlines.
• Ability to be a self-starter, identifying tasks proactively and being able to prioritize.
• Ability to deal with people at all levels.
• Strong interpersonal skills and ability to work effectively as part of a small team.
• Willingness to work across different time zones; and,
• Willingness to be based in the Washington DC area (please note, no relocation payments are available).

If you meet the citeria above, we would really like to hear from you. Please apply via the website with your CV and covering letter by Sunday 15th March 2020 at 23.59pm (UK time).

Please note we are unable to accept CVs delivered to an email address.

About the Organization

We are an international development consultancy committed to helping low- and middle-income countries achieve growth and reduce poverty and disadvantage through public policy reform.

Working in all areas of social and economic policy and governance, we seek to bring about lasting positive change through analytical and practical policy expertise. Through our global network of offices, we work in partnership with national decision makers to research, design, implement, and evaluate impactful public policy in over 100 countries.

We draw on our local and international sector experts, alongside a network of expert associates and dedicated support staff, to provide the very best evidence-based support.