Office Manager

Job Description

Project: Cooperation Facility and Visibility and Communication Strategy for Lesotho, Lesotho

The overall objective (Impact) to which this action contributes is to establish a cooperation facility to support the implementation of the Multi-annual Indicative Programme 2021-2027 and Team Europe Initiatives, including strategic communication activities. The specific objectives (Outcomes) of this contract are as follows:

1. Support Lesotho’s development strategies, the implementation of the Multiannual Indicative Programme and Team Europe Initiatives;
2. Promote the values that inspire the partnership between Lesotho and the European Union.

DAI is looking to recruit Office Manager

Indicative Tasks

• Support for the day-to-day office management and financial management, including the following:
• General organisation and management of the project office;
• Coordinating appointments and meetings, greeting visitors and answering phone calls;
• Supporting foreign project experts with visa application;
• Procuring office supplies and equipment and maintaining proper stock levels;
• Finance and accounting of local project expenses in cooperation with headquarters, including planning, reporting and making payments to vendors and suppliers;
• Provide practical support to the Project Team and facilitate logistics, including coordinating domestic travel (flight, hotel, etc.);
  Other secretarial functions to support the Project Team;
• Data management;
• Provide support to the organisation of project events;
• Other tasks as assigned by the project Team Leader/Project Manager.

JOB REQUIREMENTS

Education and Training Background:

• A bachelor’s degree or equivalent, preferably in accounting or finance;

Work Experience:

• At least 3 years of professional experience working as an Office Manager/Administrative Officer/Finance Officer;
• Preferable experience with financial management and procurement, accounting and travel logistics;
• Experience in working in an international/multi-cultural environment or international organization (e.g. UN, EU, USAID, World Bank, ADB) is a strong asset;
• Excellent computer skills, including an advanced level of MS Office (Word, Excel and PowerPoint);
• Experience in working with EU-funded projects or with other major international donors-funded projects is a strong asset.

Languages:

• Excellent oral and writing skills in English;
• Knowledge of local languages is the asset

Location: Maseru, Lesotho

Duration: 36 months (with 3 months probation period for a selected candidate)

Tentative starting date: end August/beginning on September 2023

Deadline for submission of CVs: 25/08/2023

Only shortlisted candidates will be contacted.

About the Organization

DAI is the largest single provider of development services to the European Commission.

From corporate locations in Ankara (Turkey), Belgrade (Serbia), Brussels (Belgium), Cologne (Germany), London (United Kingdom), Sofia (Bulgaria), and Vienna (Austria), our team of 100+ employees oversees a portfolio of more than 95 EU projects in more than 80 countries.

Our EU Business Unit covers the whole spectrum of DAI operations, from project delivery, framework contract implementation, and global facilities management to business development, communications, and knowledge management. The EU team is seamlessly integrated into DAI’s global organisation, tapping the full range of technical specialists and support staff from our United States, United Kingdom, Nigeria, Pakistan, Palestine, and other locations.

This team orchestrates a network of some 800 in-house and external experts currently engaged on short- and long-term assignments encompassing all EU technical areas, including governance and public administration reforms, sustainable economic growth and agriculture, resilience, conflict and security, gender and social inclusion, climate change and green growth, digitalisation, global health, education, and social protection.

DAI has extensive experience working with the Directorate-General for International Partnerships (DG INTPA), Directorate-General for Neighbourhood and Enlargement Negotiations (DG NEAR), the EU’s External Action Service (EEAS), and European development financial institutions such as the European Bank for Reconstruction and Development (EBRD) and the European Investment Bank (EIB).

We partner with these and other clients to support the European Consensus on Development and achieve the United Nations Sustainable Development Goals. As a signatory of the UN Global Compact, we report on our contributions to achieving the SDGs in our annual Communication on Progress. In 2021, we signed up to the Science-Based Targets Initiative (SBTI) for greenhouse gas emission reductions. As an employee-owned and mission-oriented enterprise, we are wholly committed to upholding the highest standard of responsible and sustainable business.”

As an employee-owned and mission-oriented enterprise, we are wholly committed to upholding the highest standard of responsible and sustainable business.