Part-time Office Manager - Devex Barcelona Office (15 hrs/week)

Job Description

Join the Media Platform for the Global Development Community

You: an extremely organized, responsible and efficient individual with a background in handling office administration and ensuring its smooth operations.

Us: a buzzed-about social enterprise committed to changing the world through our audience of one million aid workers and development professionals.

If you are passionate about getting things done, keeping things organized and implementing company policy, then we’d love to meet you. You’ll find at Devex an opportunity to carve out your own place in the world, learn from sharp, committed colleagues, and be part of an energizing culture that’s low on bureaucracy and high on impact (and fun).

Why this position is great for you:

• We’re a young, dynamic company that’s growing fast and that has an open, collaborative culture.
• No bureaucracy here: you’ll get to own your work and will get the support you need.

Here are some of the responsibilities that the Office Manager is expected to fulfill:

• The Office Manager, working 15 hours a week, handles all the administrative aspects of the Devex Barcelona office – from office management to finance, procurement and bookkeeping:
• You ensure regular communication with human resources and co-Office managers in the other Devex Offices while serving as point person for other consultants, suppliers and vendors. This likewise includes monitoring our Slack channels (esp. Barcelona’s channel)
• You make sure that everything is well-stocked (from supplies, groceries to cleaning products) and running smoothly by scheduling regular cleaning and maintenance of company property.
• You organize “Frine” – BCN’s wine and snacks happening every Friday
• On the Finance and Procurement side, you handle vendor management (from selection to ensuring payments are made), account monitoring, accounts/bank reconciliation and excel reports. You are also the one who informs HRA when invoices are scheduled to be automatically debited from/charged to bank account for proper allocation of funds.
• You are also the one in charge of receiving mail and packages, as well as filing and sending important documents to other offices.

What we need from you:

To fit well in this role you must be truly organized, think quick on your feet and have extreme focus. We need someone with excellent social and communication skills that attract colleagues and clients to want to work with you. You must also have:

• At least two years of working experience in office administration, finance, procurement, bookkeeping and vendor management
• A bachelor’s degree in Business Management or Accountancy or any related field.
• Flexibility and adaptability
• Able to work 15 hours per week
• Must be fluent in both English and Spanish.
• Must be based in the Barcelona with corresponding work authorization.

Preferred Qualifications:

Besides the basic requirements, here’s what we’d love to see…

• Ability to work with a virtual team
• Initiative and high level of performance even with multiple tasks at hand
• Work experience in international development or with an international company

This position is based in our Barcelona Office. Interested applicants may send their CV and cover letter (must be written in English) through jobs-3@devex.com.

Please note that only shortlisted applicants will be contacted.

About the Organization

Devex is the media platform for the global development community. As a social enterprise, we connect and inform development, health, humanitarian and sustainability professionals through news, business intelligence and funding & career opportunities so you can do more good for more people.

An international organization founded at the Harvard Kennedy School, Devex is headquartered in Washington, DC, and has offices in Barcelona, Manila, and Tokyo, and reporters around the world. Our diverse global team includes 100 web-savvy journalists, analysts, developers, designers, and marketers. Devexers live our mission, and bring their top-notch academic and professional credentials to work every day to change the world. Get to know us better by checking out our tumblr page.