Procurement and Logistics Specialist

Job Description

SCOPE OF WORK

Procurement and Logistics Specialist

Base of Operations: Quetzaltenango, Guatemala

1. Background:

DAI, a global development company, is seeking a qualified Procurement and Logistics Specialist to serve on the USAID-funded Guatemala Local Governance Project. This five-year project will be based in Quetzaltenango, with a field office located in Huehuetenango, Guatemala.

2. Purpose:

The Procurement and Logistics Specialist is responsible for ensuring all project procurement, including operations and technical activities, of goods and services are carried out compliantly and according to project deadlines. S/he will ensure that all procurements are compliant with FAR and AIDAR regulations, and consistent with DAI procurement policies and procedures.

3. Objectives and Duties:

The objectives and duties include but are not limited to:

Procurement

• Lead efforts to competitively procure all goods and services for the program;
• Provide oversight of the procurement process to ensure USAID compliance, cost reasonableness, allowability and allocability, accurate financial accounting, sufficient internal controls, and timely reporting;
• In collaboration with the Grants Manager, Finance and Administration Manager and Deputy Chief of Party, help guide program teams in designing technical activities in support of the technical workplan;
• Help develop bid documentation (such as RFPs), including scopes of work, specifications, and evaluation criteria;
  
  Logistics

• Facilitate import/export and logistics matters, i.e. customs clearance of procured goods;
• Prepare and maintain project exemption letters and shipments logs;
• Manage logistics operations and inventory system;
• Develop and implement the distribution plan for inventoried equipment;
• Provide logistics support to operations throughout Guatemala;
• Coordinate day-to-day movement of project staff;
• Plan the transportation of property between sites throughout Guatemala;
• Work with Finance and Administration team on the receiving of goods and inspection process;
• Manage relationship with freight forwarders to coordinate the transport of goods to final destinations;
• Serve as a point of contact for logistics-related questions during audits;

• Process documentation for transfers between subcontractors, and also between subcontractors and other government agencies

4. Qualifications:

• A college degree in a relevant field required (such as finance or business administration);
• At least 5 years of relevant experience with large donor funded projects (preferably USAID);
• Must be familiar with USAID rules and regulations, and compliance requirements;
• Sound knowledge of FAR and AIDAR compliance principles;
• Extensive experience organizing, executing and documenting a large volume of competitive procurement actions for both goods and services;
• No prior legal convictions for fraud or theft and no prior terminations for cause from a prior employer;
• Demonstrated honesty, trustworthiness, initiative and self-motivation in handling all assigned tasks;
• Must have Spanish and English language proficiency, verbal and written.

5. Reporting:

The Procurement and Logistics Specialist will report to the Finance and Administration Manager.

6. Application:

Interested candidates should e-mail their Curriculum Vitae, cover letter, references, and salary history for the last three years to guatemalarecruit@dai.com. Applicants must indicate the position for which they are applying in the subject line.

About the Organization

DAI is an employee-owned global development company. For 40 years, we have worked on the frontlines of international development, tackling fundamental social and economic development problems caused by inefficient markets, ineffective governments, and instability. Currently, DAI is delivering results that matter in some 60 countries. Our integrated development solutions turn ideas into impact by bringing together fresh combinations of expertise and innovation across multiple disciplines—crisis mitigation and stability operations, democratic governance and public sector management, agriculture and agribusiness, private sector development and financial services, economics and trade, HIV/AIDS and disease control, water and natural resources management, and energy and climate change. Our clients include international development agencies, international lending institutions, private corporations and philanthropies, and national governments.