Procurement Officer

Job Description

Dutystation: Kyiv, Ukraine

Functional responsibilities

1. Implementation of operational procurement strategies

2. Management of procurement processes

3. Implementation of sourcing strategy and e-procurement tools

4. Facilitation of knowledge building and knowledge sharing

1. Implements key aspects of operational procurement strategies focusing on achievement of the following results:

• Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.

• Implementation of, or support to, the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

2. Provides technical support and guidance to procurement processes of the Business Unit, focusing on achievement of the following results:

• Timely and duly prepared elements of procurement plans and monitoring of their implementation

• Guidelines followed on embedding sustainability along the procurement process.

• Organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.

• Preparation of submissions to the Contract and Property Committees (CPCs).

• Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment.

• Advice, remedial actions, or solutions to Project Managers on procurement issues.

• Drafting of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures.

3. Implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Development and management of the rosters of suppliers.

• Utilization of-sourcing module in accordance with UNOPS Procurement Group’s goals and standards in this area.

• Organize, facilitate and/or deliver training and learning initiatives for personnel on Procurement-related topics.

• Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.

• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Education/Experience/Language requirements

• Advanced Degree or equivalent preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field.
• A first-level university degree in combination with two (2) years’ experience at the international level in Procurement Management, Business Administration, Public Administration, or related field may be accepted in lieu of the Advanced university degree.
• For those who do not have a degree in Procurement of Supply Chain Management, Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage.
• Knowledge of UN/UNDP/UNOPS Procurement Rules and Regulations is a distinct advantage.

• A minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience in Procurement at the national or international level is required.
• Proven experience preferably in procurement of complex industrial equipment (one of the following: production, energy, medical, defense sector or equivalent).
• Experience in the usage of computers and office software packages (GSuite) is required.
• Experience in working with a range of stakeholders in developing countries is desirable.
• Prior experience in a UN Agency will be a strong asset.

Full working knowledge of English and Ukrainian is required.

Knowledge of another official UNOPS language is an asset.

About the Organization

TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people and embrace diversity and are committed to equal employment opportunities. Our workforce brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries from a range of backgrounds, and languages and have different gender identities, sexual orientations, and abilities.

We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.