Development and implementation of contract management plans
Appropriate application of UNOPS procurement governance framework (rules, regulations, policies and tools) in Business Unit and Project operations.
Plans and manages all contractual aspects; establishes and maintains work programmes and schedules for on-going contracts and newly planned ones.
Supports the development of technical evaluation criteria, and provides guidance during contract drafting.
Develops a quality assurance plan to provide a systematic method to monitor contract performance.
Participates in the development of contract risk assessments and risk management plans, including mitigating measures.
Develops contract compliance checklists and implementation plans.
Participates in the assessment of contractor performance, including advice and action to address instances of poor performance and/or non-compliance with contractual obligations.
Initiates contract close outs including identifying, documenting and disseminating best practices and lessons learned and securing the final contractor performance assessment.
Liaises with other departments in relation to claims and disputes, demanding specific performance, claiming against warranties, and other contractual remedies.
Works towards resolution of conflicts or performance issues arising in cases of poor performance and/or non-compliance with contractual obligations.
Introduction and implementation of sourcing strategy and e-procurement tools
Creation, development and management of rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
Ensures that the e-sourcing tools are used in accordance with agreed goals and standards in this area.
Management and guidance of procurement processes (optional)
Provision of supply-market intelligence and analysis.
Procurement strategies, approaches and plans designed and implemented according to cost reduction and saving strategies, applying:
Expertise in market intelligence matched to business requirements;
Optimal Stakeholder management principles;
Sustainability criteria;
Appropriate work processes to individual cases.
Oversight and supervision of the implementation and results of strategic and routine procurement work plans in Business Unit, covering Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
Creation, implementation and oversight of proper monitoring and control of procurement processes in Business Unit and projects including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement rules and regulations.
Review and pre-clearance of solicitation documents, requests for awards and submissions to Contract and Property Committees (CPCs) in the role of Procurement Reviewer (in OneUNOPS or Enterprise system).
Procurement contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms.
Implementation of Internal control system.
Elaboration of comments regarding project audit reports of the Business Units, when necessary.
Team management
Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.
Provide oversight, ensuring compliance by team members with existing policies and best practices.
Knowledge building and knowledge sharing
Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics.
Lead and conduct initiatives on capacity development and knowledge building for procurement personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking.
Oversee team’s contributions to Procurement knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in procurement management.
Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
a. Education
An advanced university degree (e.g. Masters) in Procurement, Supply Chain Management, Engineering, International Development, Finance, Business Administration, Public Policy, Accounting or other related fields is required. A first-level university degree (e.g. Bachelor) in combination with some additional years of progressively relevant experience may be accepted in lieu of an advanced university degree.
An Accredited Level III Certificate in Procurement from the Chartered Institute of Purchasing or equivalent is an asset.
b. Work experience
A minimum of 5 years of relevant experience in procurement, contracts management or supply chain management is required.
Experience in FIDIC contracts management is highly valued.
Experience in management of UNOPS contracts is an asset.
Experience with Enterprise systems including OneUNOPS is desirable.
Experience in developing countries or a post-conflict context is an advantage.
Knowledge of procurement within the context of Afghanistan is highly valued.
c. Languages
Proficiency in English is required.
Background Information UNOPS
UNOPS supports the successful implementation of its partners’ peace building, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner. Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations. With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.
A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.
Background Information Afghanistan
With more than 20 years of experience in the country, UNOPS Afghanistan focuses on providing maximum support to the Government and people of Afghanistan through delivery of projects and services in line with the government’s national priorities. The UNOPS Afghanistan Country Office (AFCO) serves as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the implementation agency. At present, UNOPS AFCO is implementing a number of projects in a range of sectors including infrastructure (roads, bridges, justice and security, health, and water supply) development, procurement services, HR services, capacity building, and humanitarian protection, amongst others, on behalf of the Government of Afghanistan, the international donor community, and other UN agencies.
The functional objective of UNOPS AFCO is to contribute to the achievement of the development outcomes sought by the Government of Afghanistan. The aim of UNOPS AFCO is to provide efficient and cost-effective implementation services on behalf of all our partners to support the reconstruction and development of the country. UNOPS AFCO’s mission is to exceed the expectations of all stakeholders in the delivery of AFCO’s services, at all times, in all places, in all circumstances, in order to improve significantly the lives of all Afghans in need
