Job Description
MAJOR DUTIES AND RESPONSIBILITIES
A. Program Support, Analysis, and Coordination (50%)
The PBO Team Lead guides the Regional Health Office staff in various aspects of program support, analysis, and coordination. This includes:
- Leading the preparation of the Operational Plan, Performance Plan Report, Mission Resources Request, and Congressional Budget Justification, and other ad hoc reporting requirements to ensure timely and accurate information is provided when needed.
- Working closely with the RHO Director or designee, lead the preparation of program portfolio reviews, reviewing program and activity level against planned benchmarks and milestones.
- Assisting with the design of new activities by liaising with RAAO colleagues on the preparation of procurement documents such as activity approval memos and cost estimates and by monitoring procurement timelines with RPO and RAAO colleagues.
- Serving as AOR, COR, Activity Manager or alternate as required.
- Tracking progress on activity level work plans for regional health interventions and raising issues to the attention of the appropriate COR/AOR/AM;
- Serving as RHO’s lead point of contact for Demographic and Health Surveys in the region by tracking country requests, liaising with USAID/Washington, and monitoring implementation and spending.
- Overseeing the drafting of key communications such as country updates, monthly updates, BDLs, remarks, social media posts, and articles for RHO’s quarterly online newsletter ParlerHealth;
- Overseeing RHO’s key analytical functions including activity evaluations, operations research, and CLA approaches;
- Serving as RHO’s main liaison with RPO on program tasks such as amendments to Regional Development Objective Agreements (RDOAGs);
- Serving as acting RHO Director or Deputy Director, as required.
- Conducting other reporting and activity level analysis duties, as required.
B. Budget Planning and Execution (30%)
The PBO Team Lead oversees the planning and execution of activity and program level budgets. This includes:
- Serving as RHO’s subject matter expert in the preparation of annual and multi-year office budgets and ensures program budget planning and development are aligned with Mission and Agency priorities.
- Analyzing budget guidance from a variety of sources and guiding RHO staff to ensure compliance.
- Developing obligation documents, action memos, waiver and other documents needed for budget decisions.
- Providing the appropriate fiscal data for funding actions (e.g., incremental funding);
- Preparing field support budgets in coordination with RHO technical staff and RPO;
- Analyzing existing financial data, including pipelines, disbursements, accruals, and forecasted expenditures;
- Advising RHO on budgeting issues and pertinent regulations that apply to the use of USAID funds by source, type, and duration.
- Serving as RHO’s primary liaison with RFMO on tasks related to budget planning, implementation, and monitoring, including the preparation of quarterly financial reviews.
C. Administration and Operations Management (20%)
The PBO Team Lead oversees the administration and operations of RHO. This includes:
- Coordinating the recruitment of new RHO staff by helping review, update or draft position descriptions, decision memos, NSDD-38 requests, and solicitations.
- Overseeing the on-boarding of new RHO staff by monitoring recruitment timelines and providing support as needed;
- Ensuring that all RHO positions are renewed and funded on time.
- Developing the annual RHO training budget and monitoring its execution.
- Overseeing administrative support provided to RHO staff, including travel and small procurements.
- Working closely with RFMO and Embassy staff in Togo to ensure that ICASS payments are invoiced and paid.
- Serving as RHO’s primary liaison with REXO on administrative issues and supporting Mission initiatives as required (e.g., burden reduction, financial risk management).
MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
A. Education:
A master’s degree in development studies, social science, economics, business or public administration, international development or related field is required
B. Experience:
A minimum of ten years of progressively responsible experience in project-related work, which has included analyzing problems, working with teams to develop solutions, writing analytic reports, and using empirical data to improve the effectiveness of the work product is required.
C. Language:
Level IV (fluent) in English is required.
D. Knowledge
A solid knowledge of basic development principles, program and project development, research, budgeting, management, and analytical skills to assess activity feasibility is required.
E. Skills and Abilities
- Ability to analyze activity implementation issues and to develop ways to solve them.
- Excellent writing and speaking ability.
- Good interpersonal skills, including an ability to work as a member of a team, build consensus, provide leadership when necessary, and effectively coordinate with internal and external stakeholders in a multi-cultural setting.
- Ability to organize work, develop schedules, and meet deadlines.
- Ability to use word processing, e-mail, presentation and spreadsheet computer applications.
CLOSING DATE AND TIME FOR RECEIPT OF OFFERS December 2, 2024, 23:00 GMT
