Program Coordinator - Asia Pacific

Job Description

About the International Foundation for Election Systems (IFES): IFES advances democracy for a better future. We collaborate with civil society, public institutions and the private sector to build resilient democracies that deliver for everyone. As the global leader in the promotion and protection of democracy, our technical assistance and applied research develops trusted electoral bodies capable of conducting credible elections; effective and accountable governing institutions; civic and political processes in which all people can safely and equally participate; and innovative ways in which technology and data can positively serve elections and democracy. Since 1987, IFES has worked in more than 145 countries, from developing to mature democracies.

The greatest assets of IFES are our team members. IFES offers competitive benefits and pay, as well as the opportunity to work in a dynamic and collaborative environment. Every member of the IFES team is responsible for carrying out the mission of IFES and integrating IFES values into their work every day: Commitment to Excellence, Effective Communication, High Quality Decision-Making, Accountability, Teamwork and Collaboration.

The Program Coordinator is an entry level position within the program division. The Program Coordinator will provide administrative and programmatic support for current and developing programs.

MAJOR DUTIES AND RESPONSIBILITIES:

• Assist with writing and reviewing of monthly/quarterly reports, writing program success stories etc.
• Input financial data for pipelines, review data in financial system for accuracy, check accuracy of financial reports, review and reconciliation of credit cards.
• Participate in budget development processes.
• Review/prepare/submit material for procurement including drafting RFP/RFQ, preparing selection packages, tracking existing contracts etc.
• Monitor/track pending IFES grant/contract actions and coordinates timely response.
• Assist with recruitment of field staff and consultants including preparing posting, collecting documents for hiring packages etc.
• Coordinate project implementation and monitoring.
• Troubleshoot project problems. Identify and implement creative solutions.
• Participate in proposal development and new initiative processes.
• Participate in IFES’ knowledge management initiatives and other thought leadership efforts.
• Attend meetings at request of supervisor to gather and share information with colleagues.
• Other duties as assigned.

POSITION REQUIREMENTS:

Education: Bachelor’s degree required in relevant field; Master’s degree preferred.

Experience: At least 2 years’ relevant experience in international development or related field.

Related Skills or Knowledge: Experienced with Microsoft Excel, Word and PowerPoint required. Introductory experience in proposal development with experience in program management. Familiarity with USAID and/or DFAT regulations and reporting requirements preferred. Detailed oriented and organized. Ability to prioritize, take direction, as well as take initiative to handle varied tasks within deadlines. Strong communicator, both verbally and in writing. Collaborative, team oriented individual.

LANGUAGE SKILLS: English required.

TRAVEL: Travel may be required, up to 20% (once safe to travel again).

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the jo

“All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic.

IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans. IFES will also take affirmative action on the basis of sexual orientation and gender identity.

IFES is a VEVRAA Federal Contractor”

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About the Organization

Vision: Our vision is a world in which strong democratic institutions empower citizens to have a voice in the way they are governed.

Mission: The International Foundation for Electoral Systems (IFES) supports citizens’ rights to participate in free and fair elections. Our independent expertise strengthens electoral systems and builds local capacity to deliver sustainable solutions.

As the global leader in democracy promotion, we advance good governance and democratic rights by:

• Providing technical assistance to election officials
• Empowering the underrepresented to participate in the political process
• Applying field-based research to improve the electoral cycle

Since 1987, IFES has worked in over 145 countries – from developing democracies, to mature democracies.

“All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic.

IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans. IFES will also take affirmative action on the basis of sexual orientation and gender identity.

IFES is a VEVRAA Federal Contractor”